Institutional Funding Officer

About the Company: Medical Aid for Palestinians (MAP) works for the health and dignity of Palestinians living under occupation and as refugees. MAP is the leading UK charity delivering health and medical care to those worst affected by conflict, occupation, and displacement, in the occupied Palestinian territory and Lebanon

About the Role: The Institutional Funding Officer role is based in a sub team within the busy and vibrant UK Programmes Team. The role has a broad remit covering all aspects of institutional funding, including scoping and relationship development with institutional donors including governments, UN agencies, charity partners and INGO partnerships, coordinating and leading on proposal development, award negotiation, ensuring donor compliance and supporting quality reporting. The role is based in London, with strong working relationships with our delivery teams and partners in Lebanon, the West Bank and Gaza. This is a  hybrid role.

MAIN RESPONSIBILITIES

• Support the Head of Institutional Funding in the development and delivery of an institutional funding strategy.  

• Identify, prospect and approach institutional donors to secure funds, maintain successful working relationships with a portfolio of institutional donors, utilise the client relationship management tool and knowledge management processes.

• Lead the development of high quality proposals, coordinate input from other teams, including proposal writing, budget planning and impact measurement.

• Support timely and quality delivery of institutional funding award compliance and reporting requirements.

Institutional donor portfolio and pipeline development

• Research, identify and engage with possible institutional donors including conducting new donor due diligence.

• Proactively develop and maintain an institutional funding pipeline that aligns with implementation location funding priorities.

• Monitor trends in institutional donor funding in the Middle East and MAP programme priority areas. • Manage institutional  funding annual forecast tracking.

• Develop donor engagement communication materials in coordination with Fundraising and Communication colleagues.

Business development

• Support teams in designing quality proposals, including theory of change, logical frameworks, narratives, and budgets, in collaboration with programmes, senior management, and finance.

• Identify funding and collaboration opportunities aligned with MAP’s programme plans.

• Conduct regular research and networking to track institutional donor opportunities.

• Manage relationships with institutional donors, keeping them informed of MAP’s programmes.

• Lead the review of award agreements and donor contract negotiations, ensuring due diligence is completed.

Grant management

• Provide compliance guidance on new agreements, including tools, training and ongoing advice on donor requirements.

• Support teams to ensure all grants meet contractual obligations throughout the project cycle.

• Ensure timely, relevant communication with institutional donors.

• Incorporate learnings into new proposals with input from MEAL and programme colleagues.

• Provide oversight and support to implementation teams to ensure MAP manages all IF grants in line with contractual obligations throughout the project cycle.

General Management

• Report against agreed KPIs, financial targets and annual objectives as part of regular one-to-one meetings with the Head of Institutional Funding.

• Regular coordination with Fundraising and ACT colleagues for efficient development of core donor engagement materials.

• Travel to implementation locations as needed for donor engagement, proposal design and delivery of internal capacity building.

SKILLS, EXPERIENCE & CANDIDATE ATTRIBUTES

Experience / Knowledge

• Experience of securing and supporting large grants from institutional donors including governments, charity partners and UN organisations.

• Experience of conducting research into funding opportunities including assessing against organisational programming and funding priorities, collating, summarising, and disseminating information gathered to relevant colleagues and ensuring clear next steps.

• Experience of coordination of the development of quality proposals and significant proposal writing experience , including developing logframes and budgets.

• Experience in donor engagement and award negotiation.

• Experience of supporting compliance and reporting requirements of large grants.

• Experience working with an INGO in the international humanitarian or development sector.

• Experience of working on humanitarian or development programming in the MENA region.

• Experience of building or managing a funding pipeline.

• Experienced in supporting the development of internal processes and systems for business development.

•Understanding of challenges around delivering and managing programming in a conflict and post conflict situation.

• Understanding of international and humanitarian development from study or previous work experience

• Fluent in English (verbal and written)

• Proficient in MS Office and experienced in using CRM software. 

Skills Essential 

• Flexible and proactive approach with the ability to manage a busy workload and prioritise competing demands

• Organised with excellent attention to detail and results orientated

• Numerate with the ability to develop budgets

• Excellent written and verbal communication skills

• Ability to work collaboratively with colleagues in multiple settings

•Desire to learn and acquire new skills

Personal attributes and other requirements

• Support the mission, ethos and values of MAP.

• Support and promote diversity and equality of opportunity in the workplace.

• Work collaboratively with others in all aspects of our work.

• Represent and be an ambassador for MAP at donor and networking events.

• Maintain and improve competencies through continuous professional development.

• Abide by organisational policies, codes of conduct and practices.

• Treat with confidentiality any personal, private or sensitive information about individual organisations and or clients or staff and MAP data.

• Able to work flexibly in emergencies and to meet specific deadlines including some evenings and weekends

Ethos:

• Support the mission & values of MAP.
• Support and promote diversity and equality of opportunity in the workplace.
• Represent and be an ambassador for MAP.
• Commitment to anti-discriminatory practice and equal opportunities.
• An ability to apply awareness of diversity issues to all areas of work.
• Abide by organisational policies, codes of conduct and practices.
• Commitment to upholding the rights of people facing disadvantage and discrimination.
• Commitment to a zero-tolerance policy on sexual exploitation & abuse/safeguarding.  
• Able to work some evenings and weekends

MAP has a zero-tolerance policy with regard to Sexual Exploitation and Abuse by MAP‘s personnel against the people they serve. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone, and all selected candidates will be required to comply with MAP's PSEA Policy at all times. Selected candidates will therefore undergo rigorous reference and background checks against their past behaviour related to sexual exploitation and abuse, and may be required to provide additional information further on in the selection process.