Deputy Director: Supply Chain & Logistics

The deadline for applications is Sunday 3rd November 2024.

Location:  UK, Egypt, oPt, Lebanon 

Location type:  Hybrid

Reporting to: Director of Finance and Operations

Annual salary: £66K GBP (UK), $50K USD (Lebanon), 232K ILS (oPt), $45K USD (Egypt)

Contract type: Permanent

Working hours: Full-time (35 hours)

Manages: 1

Candidate level: Senior Management

MAP’s Mission

Medical Aid for Palestinians (MAP) works for the health and dignity of Palestinians living under occupation and as refugees. MAP is the leading UK charity delivering health and medical care to those worst affected by conflict, occupation, and displacement in the occupied Palestinian territory (oPt) and Palestinian refugee camps in Lebanon.

Job Purpose

The Deputy Director: Supply Chain & Logistics will be responsible for overseeing the organisation’s goals and strategy related to supply chain management, procurement, and logistics to ensure these functions best support MAP’s mission.  With the organisation currently experiencing a period of growth in both headcount and scale of operations, the role will be key in enhancing logistics capabilities, supporting expansion efforts, and maintaining consistency in supply chain and logistics practices across multiple regions. This new role will be crucial in managing and optimising supply chain operations across multiple countries and regions, aligning logistics strategies with organisational objectives, and ensuring efficient and secure delivery of medical and other supplies within a complex humanitarian crisis.

Duties and key responsibilities

Leadership, Collaboration & Line Management

·        Support the Director of Finance and Operations through preparation for and reporting to governance meetings.

·        Participate actively as a member of the Leadership Team.

·        Provide leadership, direction, training, and motivation as appropriate to the Procurement & Logistics Manager, and working with the directors of MAP’s overseas offices, to the relevant local procurement, finance, audit, security and logistics staff.

Supply Chains and Procurement

·        Oversee MAP’s supply chain strategy to deliver efficient and timely support to field offices within an ever-changing humanitarian crisis.

·        Embed logistics strategies to ensure the timely and efficient delivery of humanitarian aid including medical supplies, essential goods and other supplies and materials, while navigating complex and unstable environments.

·        Oversee and monitor all the procurement processes and commitments to source goods in compliance with organisational policies and donor guidelines, ensuring cost-effective purchasing, quality control, and ethical standards.

·        Manage and grow relationships with local, regional and international suppliers, transport providers, insurers, and partners to secure reliable supply routes and mitigate risks related to border crossings, roadblocks, and security threats.

·        Analyse supply chain data and assess trends related to demand, transportation routes, supplier performance, and security conditions to inform strategic decision-making and anticipate future needs.

·        Have oversight of each of MAP’s warehouses and distribution centres to ensure proper storage, inventory control, and the safeguarding of supplies against theft, damage, or diversion in high-risk areas.

·        Ensure all logistics operations comply with local laws, international regulations, donor requirements, and internal policies while developing contingency plans and risk mitigation strategies for emergencies or sudden changes in the security situations.

·        Work closely with the People and Culture, Programmes, and Advocacy teams in the deployment of staff, contractors, emergency medical teams and delegations, including managing travel, accommodation and subsistence for deployed and inbound staff.

·        Work alongside each country offices’ finance staff to monitor supply chain needs, enable effective risk management, ensure timely supplier payments to optimise resource allocation.                                                                                              

Risk Management

·        Risk management – manage strategic and operational risks supply chain and procurement areas working with the Head of Internal Audit & Compliance.

·        Maintain insurance policies across all MAP offices to ensure appropriate and adequate risk mitigation and meet statutory requirements.

 

Person Specification

Experience

·        Relevant recognised qualifications in Supply Chain Management, or a related field.

·        Substantial experience in providing humanitarian aid in conflict zones, or a similar field.

·        Strong background in supply chains, procurement and logistics within the NGO sector within a regional or international setting.

·        Experience working in conflict and high-risk security environments with complex supply chains across multiple countries.

·        Strong background in sourcing, negotiating, and managing relationships with local and international suppliers to secure cost-effective and high-quality goods.

·        Ability to analyse market data and information, evaluate options and to think and plan logistics and supply chains strategically.

·        Experience with working in a diverse and multi-cultural environment, including ability to recognise and address challenges arising from working in occupied zones.

Skills and abilities

·        Ability to undertake a complex management role in an international organisation.

·        Ability to work collaboratively with diverse teams and build positive workplace culture under challenging conditions.

·        Flexibility and adaptability to respond to changing circumstances and urgent needs in occupied areas.

·        Proven ability to negotiate and handle situations with diplomacy.

·        Excellent interpersonal and communication skills.

·        Fluent in spoken and written English required.

·        Excellent IT skills, including experience of using Office 365 software.

·       Solution-focused approach, ability to work under pressure.

Knowledge

·        An appreciation of the political complexities in the Middle East region, of the Israeli-Palestinian conflict and of the position of the Palestinian refugee population in regions where MAP operates.

Personal attributes and other requirements

·        Commitment to MAP’s mission, services, and the right to health.

·        Support and promote diversity and equality of opportunity in the workplace.

·        Work collaboratively with others in all aspects of our work.

·        Willingness to work flexibility during busy periods and in emergencies.

·        Be flexible and perform other associated duties as may arise, develop, or be assigned in line with the broad remit of the position.

·        Abide by organisational policies, codes of conduct and practices.

·        Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and MAP data.

·        Commitment to the values and ethos of MAP.

·        Prepared and able to travel frequently occasionally to Egypt, Lebanon, the occupied Palestinian territory, and Israel.

Terms and Conditions

This job description does not form part of your contract of employment and can be amended from time to time as the needs of the organisation require.

This is a new role, and a review of the job description will be undertaken in early 2025 or earlier if required.

The deadline for applications is Sunday 3rd November 2024.

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Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.