Project Coordinator for Media Trust Films

About Media Trust Films 

Media Trust Films bridges the gap between charities and filmmakers, creating powerful films that amplify the impact of grassroots organisations by leveraging the expertise of our talented directors, many with lived experience of the causes they’re supporting. 

We carefully match charities with experienced volunteer filmmakers who produce and direct short films about their designated charity’s work and impact. Media Trust oversees the production, guiding and supporting the charities and filmmakers as needed.  

We also provide training for charities on the filmmaking process and distribution strategies for their finished film, as well as training for filmmakers on intersectional story-telling and working with people with lived experience.     

Many of our films have been recognised for their creativity and high production values at the Creative Circle Awards, Smiley Charity Film Awards, Big Syn Sustainability Film Awards and Third Sector Awards. 

This year, Media Trust Films made over 40 short films for charities supported by City Bridge Foundation, Crucible Foundation, John Lyons Charity, The Mercers' Company and Santander Foundation. 

For charities that are not supported by one of the funders that we work with, we also make Commissioned Films for charities who have budget to make a film. 

About the Role 

We’re looking to recruit a Project Coordinator to join our award-winning Media Trust Films’ team. You will work closely with the Head of Media Trust Films and our team of Executive Producers and provide them with vital logistical and administrative support, ensuring all our projects are on track. 

This is a fantastic opportunity for someone who is passionate about supporting charities to drive social change, who loves storytelling through film, revels in being part of a busy team and takes pride in being well-organised and detail-oriented.  

Place of work: Remote, with semi-regular travel to Central London for events and meetings (once or twice a month) 

Key responsibilities  

• Support the setting up of each film scheme by helping with charity research, processing charity and director enquiries and applications, helping with charity and director outreach, and supporting the team with diary and meeting management 

• Provide vital logistical and administrative support for the team 

• Create and maintain production schedules using our project management systems 

• Ensure all programme and participant data is up to date and logged in our CRM system 

• Support the monitoring and evaluation of programmes through online feedback surveys, data collation and analysis, and writing impact reports 

• Support with financial administration including processing invoices and budget tracking 

• Collect and file release forms, video files and production paperwork  

• Support the marketing and promotion of the films 

• Facilitate electronic deliveries of materials to the charities 

• Ship equipment or data drives to directors and charities 

• Help the team provide solutions to accessibility issues and any barriers for participants  

• Assist with any other duties as may be required on an ad hoc basis. 

What we are looking for in you 

Essential 

• Effective project management (planning, organisational and administration) skills with the ability to prioritise and manage deadlines and work across multiple workstreams at the same time 

• Excellent problem solving and time management skills  

• Experience in data management and maintaining databases and spreadsheets 

• Keen attention to detail 

• Experience in requesting quotes from, and negotiating with, suppliers  

• Commitment to equal opportunities and the values of Media Trust 

Desirable 

• Knowledge and experience of using Microsoft 365, Eventbrite, Survey Monkey and Salesforce 

• A basic knowledge of filmmaking: understanding the process and needs of filmmakers 

The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances. 

Working at Media Trust  

Media Trust is an ambitious charity, full of passionate people. We are a small and dynamic team that works collaboratively and supports each other in a fast-paced environment. We are looking for motivated, agile and value-driven people to join our team.  In return we offer: 

• Remote working 

• 30 days annual leave (plus bank holidays) 

• Flexible hours, to be agreed with line manager     

• Pension contributions  

• 2 volunteer days each year   

Flexible Working at Media Trust  

Media Trust values and respects all differences in people (seen and unseen). One of the ways we do this is by actively encouraging staff to work in ways that best suit their needs and our flexible working policy outlines many of the options available, such as part-time and term-time working, job sharing, home working and working compressed hours. Please talk to us at the interview about the flexibility and equipment or other support you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.  

About Media Trust  

 At Media Trust, we believe it’s by giving everyone an equal voice that we’ll get to a more equal society. That’s why we work with charities to strengthen their storytelling, advocacy and campaigning, press engagement and social media. We do this through media, communications and digital skills training delivered with our media and creative industry partners and by matching charities looking for content creation and other communications support with media industry volunteers looking to give back. At the same time, our programmes for under-represented talent are giving young and diverse talent the creative media skills, access and mentoring to break into the media.   

For more information about Media Trust’s work, see our 2023 Impact Report.