Governance Officer & Executive Support

About the Role

Location & Contract: This is a full-time, permanent role. The role is hybrid working, with travel required to our Reading hub at least once per month.

Salary: £33,487 – £37,500 per annum

Closing Date: Thursday 6th February, 12:00 pm*

*We reserve the right to close this advert earlier if we receive sufficient applications. If you are interested in this role, please submit your application as soon as possible.

The Governance Officer & Executive Support role will provide a high level of support to our Board of Trustees and Senior Leadership team for governance services related to finance, estates and facilities across the charity. This includes planning, managing and attending meetings of SLT and Board of Trustees to record actions, risks etc when required. You will provide personalised support for, and advice to SLT and non-executives, enabling them to fulfil their roles with MAW effectively, as well as be responsible for manging the fulfilment of statutory requirements under Data Protection legislation.

This role will also be responsible for the regular and structured review of delegations and other documentation supporting the governance, risk and assurance framework along with the communication to colleagues, completing regulatory returns and other governance processes by proactively maintaining all governance records and registers.

Key Responsibilities

• Provide a cohesive secretariat function to support the smooth and efficient operation of all Board, Governance Committee and advisory group meetings.
• Be the central point for governance across Make-A-Wish ensuring that frameworks exist, are centrally stored and updated in line with agreed review points.
• Provide professional and confidential PA support and diary management to the Chief Executive and other Directors as required, managing logistics (diaries, travel, events, expenses, cross functional meetings, and communications with external parties), organising appointments and meetings to ensure effective time management.
• Deliver a high quality, responsive and proactive contact service to stakeholders, building and maintaining effective relationships across the Charity.
• Support the Director of Finance in their role as company secretary and /or the CEO with both business as usual and project work which may include internal or external governance reviews.

Essential Criteria

• Education - Maths & English GCSE (Grades A to C / 9-4 or Scottish Standard Grades) or equivalent.
• 2+ years’ experience in a similar role.
• Excellent organisational skills with the ability to organise resources, and plan and progress work activities.
• Experience in governance support.
• Ability to produce accurate and concise minutes.
• Able to operate at Board, leadership and team level.
• Extensive experience of diary management and organising meetings using electronic diary management systems.
• Ability to prioritise own workload and that of others and to handle conflicting demands.

Desirable Criteria

• Qualifications – Certificate in Charity Governance. Secretarial qualifications.
• Experience of providing personal assistant services or similar.
• Experience working with a board of trustees.
• Strong written skills able to produce outward facing documentation to a high standard.
• Project management skills.

At Make-A-Wish, we believe that agile working gives everyone an opportunity to have their own work pattern that suits their role and individual needs. We believe this is the most effective way to give our best to wish children and supporters, and as a result deliver our charitable mission in the most effective way; whilst ensuring we create a happy workplace.

The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Relevant level of DBS check will be required for this role. Employment is subject to positive references and proof of the right to work in the UK.

Make-A-Wish is also committed to attracting and recruiting diverse people as it’s vital that we strive towards ensuring that our trustees, employees, ambassadors and volunteers reflect the communities we seek to serve.

Apply for this role via our website. We are only accepting applications completed via our website here.

**No contact from agencies or media sales**