Executive Assistant to the CEO

The Role 

We are looking for a highly organised and proactive individual to take on the role of Executive Assistant to CEO, who will help us achieve our organisational objectives by delivering high-level support to our Chief Executive Officer (CEO) and Board of Trustees.  

You’ll be reporting to the Head of Governance. 

What you’ll do: 

• Provide proactive executive support to the CEO including day-to-day diary management, responding to emails and other communications, organising travel and similar administrative requests. You will also be managing the smooth running of our action focused Senior Leadership Team, setting agendas, capturing actions and updating reporting requirements.
• Be a point of contact for the CEO’s key strategic partners (i.e. the Greater London Authority, London Councils and Sport England). Maintaining records of meetings, personnel changes and similar within our Customer Relationship Management (CRM) system on behalf of the CEO. 
• Assist the CEO, and other senior staff, with internal and external communications, ensuring they are well-prepared for meetings and engagements. Includes responding to opportunities, drafting briefs, creating presentations and speaking notes. 
• Provide secretariat to the Board and all Sub Committees including diarisation. 
• Administer and champion the online Board portal (BoardEffect) uploading Board papers, adding documents to the library and maintaining records. Providing other governance-related support as required.
• Build excellent working relationships with the SLT, Finance, People & Governance Directorate and other colleagues across the organisation to support the work of our CEO and Board and promote collaboration and cooperation across teams. 

Who you are:

• You have excellent organisational skills; to manage multiple and sometimes competing demands, to prioritise and meet deadlines often under pressure, with the ability to understand and anticipate needs to ensure appropriate outcomes. 
• You are able to work confidently and professionally at a senior level and interact with Trustees. You understand the nature of a CEO's work, have sound judgement and are able to exercise tact and sensitivity with due regard for confidentiality and organisational priorities. Experience working as an EA to a CEO or member of a senior leadership team desirable, but not essential. 
• You have strong interpersonal skills, a confident communicator, adept at building effective relationships with a range of internal and external stakeholders. 
• You have advanced administrative skills; including setting agendas, collating and disseminating papers, creating accurate minutes, maintaining action registers and ensuring actions are followed up. 
• Advanced Microsoft suite skills including Outlook, 365, Word and PowerPoint. BoardEffect portal and Adobe Acrobat skills are also desirable, but training will be provided. 
• You have practical knowledge of how Boards operate, preferably gained in a charity or similar environment, which includes the annual governance cycle. 
• You have lived experience of day-to-day life in London.

Key Details: 

• Part- time 20 hours per week across four days. 1 full day (7 hrs) in the office each Thursday. 
• Salary: £40k pro-rata (£22,800)  
• Offering 28 days’ holiday + 8 public holidays + 5 volunteer days (pro rata)  
• Pension scheme with 5% employers’ contribution  
• Life Assurance and Health Cash Plan  
• Flexible working: we use a model of working from home and a minimum of 2 days per week in our central London office at House of Sport. In this role you will be required to attend the office in Borough one day during the week to meet with the CEO and the Head of Governance.  
• By applying for the role, you are stating that you are eligible to work in the UK. London Sport is unable to apply for a Certificate of Sponsorship for this role.