Event Manager

About CoppaFeel!

CoppaFeel! are the UK’s only youth focused breast cancer awareness charity, and we’re on a mission to get every 18-24 year old checking their chest. We educate people on the signs of breast cancer and encourage them to check their chests monthly, so that if they notice something unusual they are empowered to contact their GP and advocate for themselves.

We do this because when diagnosed early, breast cancer treatments are more effective and survival rates are higher. Early detection can save lives.

Breast cancer does not need to be detected late, and as long as we are here and continue to be supported by people like you, we will do all we can to make sure this doesn’t continue to happen.

The Role

In 2024 we commissioned ‘The CoppaFeel! Mobile’ - a fun and interactive awareness van, custom built to help us on our mission to reach more 18-24 year olds with our chest checking message. 

In 2025, the CoppaFeel! mobile will attend a diverse range of events across the UK, creating in person awareness opportunities. We’re looking for an experienced events/operations person to make this role their own. You will be responsible for all event planning and logistics, staffing plans and van maintenance. 

This is a hybrid role, with the expectation that you will attend the London office 2 days per week. Due to the nature of the role you will also be expected to attend events and there will be occasional weekend working; you will be awarded TOIL for any out of hours events and weekend work.

You will report to the Head of Marketing and sit within the Marketing team. You will potentially line manage support staff during the summer months. This role will work closely with the Marketing, Education and Fundraising teams.

This is a fixed term role for 1 year.

Duties & Responsibilities 

• End to end planning of the yearly events schedule including scoping out which events fit with our event strategy, and managing the logistics, schedules, staffing, accreditation, and parking permits of ones we attend.
• Manage staffing and volunteer rotas for the events including briefing, management.
• Manage travel and accommodation plans as some events will involve overnight stays.
• Represent CoppaFeel! at events, communicating our chest checking message to the general public.
• Work closely with the Marketing Manager to ensure activations and promotion staff stay close to brand messaging.
• Manage awareness materials stored in the CoppaFeel! mobile and ensure the van is packed/unloaded pre and post events.
• Create and maintain equipment logs.
• Manage the safe parking and light maintenance of the vehicle.
• This role will need to attend some but not every event in the calendar which may require working across weekends (TOIL will be given). You will be responsible for overseeing the activations, and be the main point of contact for all event planning activity.

Skills, Experience, and Qualifications

Essential

• Previous experience in an events or operations role.
• Experience in managing event schedules and internal planning docs.
• Experience of managing event logistics including permits, staffing and event accreditation.
• Knowledge of event best practice, particularly in relation to safeguarding, sustainability, health and safety, and compliance.
• Excellent communicator with ability to work with internal teams, volunteers and event partners.
• Excellent organisational skills, with the ability to work independently and manage multiple and conflicting priorities.
• Good knowledge of the UK event scene.
• A clean UK driving license.
• A confident driver and happy to occasionally drive distances.

Desirable

• Experience of working at events that primarily attract 18-24 year olds.

Application information

Applications will close on 25th November 2024 with the aim to commence interviews W/C 2nd December 2024. 

CoppaFeel! reserves the right to close the vacancy early in the event that we receive a high number of applications before the closing date.

Main benefits, Terms & Conditions

Annual Leave: 22 days pro rata (plus public holidays). Additional Leave: 1 day of leave on our Founder’s Cancerversary, birthday leave, plus office closure over Christmas.

A hybrid of office and flexible, working Daily Flexi Time: starting anytime between 8am and 10am. Working from home up to 3 days per week (pro rata).

Training: We have a budget each year for employees training and development plans.

Equality, Diversity & Inclusion Statement

At CoppaFeel!, we support a diverse range of communities and we understand that diversity within our team is central and crucial to meeting the needs of the young people we exist to serve. We strongly encourage applications from Black, and people of colour, LGBTQIA+ candidates, candidates with disabilities, from men, and from those with a lived experience of cancer because we would like to increase the representation of these groups within the charity.

We promote equality, diversity and inclusion in our workplace and make recruitment decisions by matching the charity's needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We recognise the value in encouraging a diverse range of perspectives, skills, experience and knowledge at the charity.

While the successful candidate will be selected purely on merit, in the event of a tie between two candidates with equal suitability, we may select a candidate with lived experience of the issues we are seeking to address through our work.

We are a Disability Confident Employer and we commit to offering an interview for all applicants with disabilities who meet our required criteria for the role. If you have any accessibility requirements or need any adjustments for the interview process please get in touch.