Finance and HR Assistant

Job Outline:

CFAB is a national charity and the UK branch of the International Social Service network. CFAB’s social work team helps to resolve cases involving child protection, children in care, unaccompanied children, and vulnerable adults when the case crosses international borders. CFAB social workers and caseworkers offer advice and guidance to individuals and local authorities and help to link social work services between the UK and other countries.

The main purpose of this role is to assist with the day to day running of the CFAB Advice Line and manage a caseload of allocated inter-country cases originating from the UK or overseas.

Key responsibilities:

Finance

·        Code and process purchase invoices, staff expenses and obtain authorisation of expenditure as per financial procedures manual.

·        Save copies of the Approval Max pdf’s in the Purchase folder.

·        Prepare sales invoices to customers on the receipt of instruction from the social work team and email copy of invoice to customers.

·        Liaise with the social work team to ensure sales invoice requests are generated for all Opportunities raised in Salesforce.

·        Update Salesforce to reflect processed sales invoices.

·        Maintain records of sales and purchase invoices in accordance with CFAB’s policies and procedures

·        Banking of cheques received.

·        Perform credit control duties according to the financial procedures manual.

·        Handle and process all petty cash claims in accordance with CFAB policy, and ensure these are correctly authorised and reconcile the petty cash tin monthly.

·        Maintain the files of supplier contracts including assisting the Finance Manager to review contracts periodically.

·        Maintain the Local Authority Finance contacts spreadsheet.

·        Assist the Finance Manager with the maintenance of the charity asset register.

·        Assisting the Finance Manager to ensure suppliers and expenses are paid on time.

·        Assist the Finance Manager with monthly reconciliations (e.g. ensure that all oncosts from ISW’s are recharged to Local Authorities accordingly).

·        Be the key contact for any finance queries.

·        Provision of management information and reports as required.

·        Any other duties as required in support of the role.

Human Resources

• Assisting the FHR Manager with HR administration support, including recruitment administration, Data Protection, maintaining legally compliant and up to date HR files etc.
• Arranging recruitment interviews.
• Sending out welcome emails to new starters.
• Assisting with organising training including group training sessions.
• Assisting with staff surveys and organising social events.

Other duties commensurate with the role as required by CFAB.

Person specification: (Skills, Abilities, Knowledge and Experience)

Essential:

·        Have exceptional written and verbal communication skills.

·        Be confident with IT – in particular Excel, Word and Outlook.

·        Be personable and confident dealing with a variety of people.

·        Be able to prioritise and manage a demanding workload with attention to detail.

·        Have the ability to be flexible and also be a team player.

Person Attributes:

Essential:

·        Highly organised with excellent attention to detail.

·        Good levels of patience and a methodical nature.

·        An understanding of the need for confidentiality.

·        Showcase impeccable judgement.

·        A willingness to be involved in wider team initiatives such as fundraising events.

·        A clear commitment to CFAB’s values and beliefs, including the principles of equality, diversity and inclusion in the workplace.

Qualifications:

Essential:

·        Be educated to A Level/AAT Level 3 or have significant relevant working experience.

Desirable:

·        Technical knowledge of an Accounting software (Quickbooks, Approval Max).

·        Sound working knowledge of window-based software packages, including word processing, spreadsheets, databases, electronic mail, and the internet.

·        Familiarity with Salesforce.

Additional Requirements

1.       Ensuring adherence to necessary legislation e.g. Data Protection Act, Health and Safety Act

2.       Participation in evening and/or weekend events, networking and meetings

This job description is a non-contractual document and may be changed at any time by CFAB.  All employees are expected to be flexible over the tasks/duties and responsibilities of their roles in order to meet the needs of both of CFAB and our service users/partner.