Personal Assistant to CEO (freelancer)

About Us:

Thank you for your interest in our PA to CEO role. ROLDA (Romanian League in Defence of Animals) is a small animal welfare charity working to improve the lives of dogs, cats, and other animals in Romania and internationally. Since its establishment in 2006, ROLDA has become a beacon of hope for the millions of vulnerable stray animals in Romania – one of Europe's economically poorest nations. Our mission is to manage the homeless animal population, estimated to be millions, through six key focuses: rescue, rehabilitation, sheltering, sterilisation, and education. Within our shelters, inspired by British kennel design and maintained to meet EU animal welfare standards, we can house up to 700 rescued animals at a time. Here, they receive complete veterinary care, rehabilitation, and preparation for rehoming. Since 2006, we have helped over 80,000 animals (primarily dogs and cats) and built two shelters for dogs and one for disabled and senior cats. We also distribute support, primarily through small grants, to other charities in Romania and approx 40 shelters in Ukraine. We rehome mainly in Switzerland, Sweden, and the UK. In addition to our efforts in rescuing and rehoming animals, ROLDA tackles the root cause of Romania's homeless animals through comprehensive neutering programmes and educational initiatives. Since 2006, we have successfully neutered thousands cats and dogs, significantly impacting Romania's severe overpopulation of animals.

Job Overview:

As the Personal Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of our organisation. Working in a remote capacity (for now), you will be responsible for executive support, efficient communication, and organisational tasks, helping the CEO focus on strategic initiatives.

Key Responsibilities:

Executive Support:

Provide one-to-one support to the CEO, reporting directly to them.

Manage and organise the CEO's diary, optimising their time for effective work.

Communication:

Facilitate effective communication between ROLDA branches, partners, collaborators, sponsors, and other entities connected to the CEO.

Attend video calls, forums, and meetings on behalf of the CEO, communicating messages as agreed in advance and reporting back the outcomes.

Advisory Role:

Offer professional advice, executive administration support, and assistance to the CEO to enhance effectiveness.

Time Management:

Ensure the CEO's schedule is followed and respected.

Anticipate and advise the CEO on necessary activities to enhance productivity.

Documentation and Record-Keeping:

Keep CEO files, projects, and records up-to-date and organised.

Meeting Coordination:

Attend meetings and create minutes for board or other organizational meetings.

Secondary Responsibilities:

Include admin, CRM and staff related tasks (phone calls, manage PO Box, manage donor correspondence and donor data management etc)

Experience required:

- Proven experience as a Personal Assistant or Executive Assistant.

- Excellent organisational and time-management skills.

- Strong written and verbal communication skills in English.

- Ability to work independently and remotely.

- Well-connected in the animal welfare sector is an advantage.

Benefits

• Flexible work arrangements: We offer flexible work hours and the option to work remotely to support your work-life balance.
• Meaningful work: Join a team dedicated to making a real difference to animals in need and see the direct impact of your efforts.
• Opportunities for leadership: Take on this leadership role and gain valuable experience and career growth opportunities.
• Inclusive culture: Be part of a diverse and inclusive team that values and respects all members.

ROLDA is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experience.