Administrative Assistant

About Us

At Applied Microbiology International (AMI) we fundamentally believe that global challenges need to be solved by global, interdisciplinary experts. We are the oldest microbiology society in the UK and with more than half of our membership outside the UK, we are truly global, serving microbiologists based in universities, private industry and research institutes around the world. We publish an industry-leading magazine, The Microbiologist, and in partnership with Oxford University Press, we publish three internationally acclaimed journals.

AMI has been recognised in The Sunday Times Best Places to Work 2024, being acknowledged as one of the happiest places to work in the UK. The Sunday Times Best Places to Work recognises and celebrates the best employers in the UK based on feedback from employees and an independent assessment of workplace culture, leadership, and employee engagement and wellbeing.

“We are interested in every qualified candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”


About You

The Administrative Assistant will support the Executive Assistant and Chief Executive with tasks ranging from, but not limited to, venue and travel bookings, minute taking during meetings, manage contracts with external providers and coordinating team meetings where necessary.

The post-holder will Communicate with high level contacts on behalf of the CE’s office, maintaining an appropriate level of discretion and ensuring high standards are upheld The role will also encourage cross department support to ensure smooth operation, acting as the point of contact for AMI teams and Stakeholders.

Candidates will have a have excellent organisational skills and communication skills. They will also have strong knowledge and application of Microsoft Office Software and display problem solving skills whilst always maintaining professionalism.


Closing date: 21st March 2025

To ensure the vacancy can be recruited in a timely manner, early application is advisable. Please note that only shortlisted candidates will be contacted. 

This role will be remote, and interviews will be virtual.

For more information, please visit our website

As an inclusive employer, please let us know if you require any special arrangements to be considered should you be shortlisted and invited to interview on account of a disability.


Please send your CV and Cover Letter via the button below. Please DO NOT include your personal information i.e. name and contact details in your CV and Cover Letter. This is because AMI is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies to support staff from different backgrounds.

AMI takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.