Programmes & Event Coordinator

Job Description

Title:             Programmes & Event Coordinator

Reports to: Senior Operations Administrator   

Based at:      Remotely – however must be willing and able to travel as and when required to meetings and/or events

Job Purpose: To organise the planning and execution of Programmes & Events and maintain a high level of accuracy and detail throughout.

The role:
Arrhythmia Alliance Group is recruiting a Programme & Events Coordinator on a full-time, permanent, remote basis. Your skills will be essential in strengthening the charities profile through programme and event planning and coordination.
You will support the organisation with its’ programme and events portfolio and stakeholder engagement by developing healthy, professional, relationships at all levels. You will also showcase initiatives taken and their key impact in making a real difference in people's lives.

Main responsibilities:

·         Plan, coordinate, and execute a range of programmes and events.

·         Oversee all event logistics, including venue selection, transportation, accommodation, and catering arrangements.

·         Agenda and room allocations

·         Liaise effectively with various vendors and service providers.

·         Evaluate programme and event success through feedback collection and analysis, making necessary recommendations for improvements.

·         Promote the organisation's brand image, values, and initiatives.

·         Ensure all events are in compliance with relevant health and safety standards and other regulations.

·         Diary management, arranging meetings, Travel, room booking and catering requirements.

·         Support in production of presentations and be able to present on the Charity group whilst attending Events online or in Person.

·         Take payments over the phone as and when needed.

·         Attend physical meetings and Events as and when needed to provide support.

·         Support the production of recording Healthcare professionals, Patients, Care givers for educational webinars/Events using but not limited to Microsoft Teams or Zoom.

·         Co-ordinate the day-to-day running of the Fundraising Service to include planning and organisation of the fundraising activities programme and deal with related telephone calls, emails, social media etc. Maintain effective communication with the fundraisers whilst adhering to GDPR such as but not limited to London Marathon, bake sales, just giving pages

·         Support the delivery of all Charity events, projects, campaigns and initiatives, including but not limited to Know Your Pulse, Defibs Save Lives, WHRW & GAFAW.

Essential requirements:

-          Experience working with vendors and negotiating contracts.

-          Excellent organisational and project management skills.

-          Ability to manage budgets and financial planning for events.

-          Ability to work under pressure and handle last-minute changes.

-          Ability to engage with wide range of stakeholders including healthcare professionals, patients, caregivers, sponsors and exhibitors.

-          Creative thinker and problem-solver.

Person specification:

-          Educated to GCSE level (minimum).

-          Excellent verbal and written communication skills.

-          Advanced Knowledge in Microsoft Word and Excel.

-          Excellent organisational skills, with the ability to prioritise and manage own workload.

-          Can undertake a wide variety of tasks and multi-task with ease.

-          Ability to work on own initiative.

-          Excellent attention to detail and accuracy

-          Can work flexibly, and as part of a team.

-          Professional & methodical and thorough approach to work

-          Friendly, professional, punctual and polite.

-          Must hold a valid Driving Licence.