Business Support Administrator

Fixed Term Contract – 12 months

London 

Closing Date: 5 February 2025

Ref 6924

Save the Children UK has an exciting opportunity for a collaborative and highly organised individual with extensive administrative and PA experience to join us as our Business Support Administrator (known internally as Partnerships & Philanthropy Co-ordinator).  

In this role, you will provide excellent PA and administrative support to the Directors of Partnerships & Philanthropy and ensure robust systems are in place to facilitate effective delivery across the department. 

You will also support the Partnerships team with key administrative tasks to enable them to build and maintain high-value relationships with their partners.

About Us 

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn, and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children's unique needs are met, and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

About the Role 

As P&P Department Co-ordinator, you will provide essential administrative support, including proactive diary management, travel coordination, meeting scheduling, and document preparation. You will also contribute to the successful delivery of departmental projects and priorities, ensuring smooth operations and effective communication across the team. 

In this role, you will: 

• Provide full administrative support to the Directors of Partnerships & Philanthropy, including proactive diary management, arranging travel, and preparing documents for meetings. 

• Schedule and manage all meetings for Directors and Senior Leadership Team members, ensuring efficient use of time and collaboration with other departments. 

• Coordinate and distribute agendas and pre-reads for SLT and departmental meetings to ensure productivity. 

• Publish departmental work and successes across the organisation using online platforms and communication channels. 

• Support the Partnerships team (c20% of the role) with payment coding, meeting scheduling, pipeline analysis, and administrative tasks to build high-value relationships. 

• Process purchase orders and invoices, and liaise with finance colleagues to ensure departmental financial responsibilities are met. 

• Coordinate HR processes, including recruitment activities, onboarding, and scheduling inductions. 

• Provide holiday cover and additional support to other coordinators and the department during peak periods. 

About You 

To be successful, it is important that you have: 

• Proven experience as a PA or in a similar administrative support role. 

• Excellent knowledge of MS Office tools (e.g., Outlook, Word, Excel, PowerPoint). 

• Exceptional organisational skills and the ability to manage multiple priorities. 

• Strong communication skills and the ability to interact effectively with a range of stakeholders. 

• A proactive and flexible approach to problem-solving and supporting others. 

• Commitment to Save the Children's vision, mission, and values. 

What we offer you: 

Working for a charity provides one of the best benefits there is – a sense of purpose and reward for helping others. However, we understand the importance of giving back to our employees to ensure a happy and healthy working environment and work/life balance. 

We focus on flexibility, inclusion, collaboration, health, and wellbeing both in and outside of work. 

We provide a wide range of benefits which will reward your hard work, motivate you, and inspire you to work to improve the lives of children every day. You can read more about our benefits on our website.

To learn more about the position, please review the Job Description in the attached Documents. 

Closing date: 5th February 2025 

Please note: To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

Ways of Working:

The majority of our roles can be performed remotely in the UK, but there are likely to be times when you will be required to come to your contracted office (up to 2-4 days per month or 6-8 days per quarter).  This will be agreed with your Line Manager and team and is intended to be time spent on collaborating with colleagues and relationship building. 

Please note: travel costs to your contracted office will be at your own expense. 

Flexible Working - We are happy to discuss flexible working options at interview.

Commitment to Diversity & Inclusion: 

Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are not looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think. 

We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.