Part-time Administrator

Wycombe Refugee Partnership is a local multicultural, multi-faith charity founded in 2016 that supports refugees and asylum seekers living in the Wycombe area. The role of our two part-time administrators is vitally important to the coordination and recording of our work, providing support to our volunteer teams and administrative support for our charity processes. Please see attached Job Description for full details. 

Candidates must have a valid UK visa and the right to work in the UK.

You will be working with our other part-time administrator, and responsibilities include:

Administration

Own and manage our email accounts and mailing lists

Maintain our Google Drive in an orderly manner

Oversee the onboarding of new volunteers – liaising with team leads, managing applications and the DBS process

Manage referrals of beneficiaries to other organisations

Attend and provide administrative support to our Core Group meetings

Work with our volunteers to organise and manage training and other events through the year

Support our volunteers with administrative tasks including setting up online meetings and helping with expenses claims

Provide administrative support to our fundraising team, supplying information for grant applications, acknowledging financial gifts and liaising with our Treasurer for up to date financial information

Working with our donations volunteer, post requests for donations on our Facebook group and interact with those offering items

Manage and maintain the CharityLog CRM

Ensure all uploaded documents are up to date and all GDPR requirements are met. 

Upload all personal data and data consent forms from beneficiaries, updating as necessary.

Upload all relevant forms and data of our volunteers and Trustees, ensuring all data is kept up to date.

Arrange and provide training sessions on using the CRM for our volunteers and Trustees. 

Monitor CRM entries, initiating any changes needed for reporting

Produce reports and information from the CRM for the Trustees, Core Group and Fundraising Team.

Skills & Attributes

Commitment to the aims and ethos of Wycombe Refugee Partnership

Time management and prioritisation of tasks

Administrative skills with proactive attention to detail

IT skills, including maintenance and management of Google drives, proficiency in Word, Excel and Powerpoint. Knowledge of Canva would be useful

CRM system skills (preferred - full training will be given)

Ability to respect confidentiality

Interpersonal skills and ability to work both alone and as part of a team

Living in or near High Wycombe

Sensitivity to inter-faith and inter-cultural working

Start date around mid-March. Laptop provided. Induction includes time with current postholder.