Finance Assistant

We are looking for a part-time Finance Assistant to join our Finance team. You will support the close-knit and friendly finance team to ensure the effective operation of the charity’s purchase ledger and banking processes. You don’t need to have experience of working in a finance role - rather, we are looking for skills and aptitude. However, you must be able to
demonstrate a high level of numeracy, good written communication skills, and a working knowledge of Microsoft
Excel.

Working in the finance team, your responsibilities will be:

• To ensure the timely processing and accurate recording of purchase invoices and expenses.
• To be responsible for the weekly payment run process for expenses, administering expense requests and setting up payments for authorisation. 
• To act as the primary point of contact for petty cash for the network, processing head office petty cash  transactions processing centre petty cash reconciliations, and arranging the distribution of petty cash to the charity’s centres using the charity’s top-up card system. 
• To be responsible for the scheduling of the payment run process. 
• To support the finance team with the charity’s ordering requirements.
• To support the finance team as required with ad-hoc accounting or reporting.
• To develop a good understanding of how our accounting software, Aqilla, works.
• To assist with the preparations for the annual external audit.
• To ensure compliance with all necessary regulations and legal requirements, including the Children’s Act, Equal Opportunities, Data Protection Act, Health & Safety and Working with Vulnerable Groups 
• To champion diversity and inclusion in your role at all times, referring to the Diversity and Inclusion Staff Responsibilities Guide. 
• To undertake any task that may be requested from time to time that may be consistent with the nature and scope of this post 

Contract
Permanent, part-time (18.75 hours per week)

Start date
As soon as possible 

Working hours
The charity’s working hours are 09:00 to 17:30, Monday to Friday. The ideal working pattern for this role would be two full working days of 7.5 hours (based in the office), with a further half day of 3.75 hours (which you may choose to 
work from home). However, we are happy to discuss other working hours structure with you – for example, 3.75 hours per day, 5 days per week.

We operate core working hours in Head Office so on a full work day, you can choose to start early and finish early (e.g. 8:00 to 16.30), or start later and finish later (e.g. 9.30 to 18:00). 

We are a delivery organisation providing frontline educational services for young people. We are an organisation with team members at different stages of their career, including many in their first roles: we are committed to nurturing talent and providing a developmental culture for all. Our Head Office team works in-person 80% of the time. 

Salary
£30,000 (including £2,600 London contribution) pro rata 
£15,000 (including £1,300 London contribution for a 18.75 hour week.

Location
IntoUniversity Head Office, 95 Sirdar Road, London W11 4EQ

Annual leave 

33 days (inc bank & public holidays)+ 3 closure days (two in December and one in July) + additional length of service  entitlement (one day per year of service, up to 5 days) 

Staff benefits

• Employer pension contributions of 6% (and up to 8% after two years) 
• Year round ‘early finish’ Fridays at 4.30pm, and summer working hours (finish at 1pm on Fridays for six weeks in the summer). These are pro-rated for part-time staff with equivalent mechanisms in place if not working  Fridays. 
• Employee Assistance Programme including access to wellbeing and legal support 
• Life Assurance scheme with AIG including SmartHealth service with access to 24/7 online GP appointments 
• Interest-free new starter loans of up to £1,000 
• Cycle to Work Scheme and Travelcard Loan Scheme 
• Enhanced maternity, paternity, shared parental and adoption pay and sick pay allowances 
• Staff in FOCUS – rewards, competitions and prizes across the year