Finance Officer

Job Description Finance Officer

Imago Dei is a small but growing charity that works with women in prison and once they leave prison. We are seeking a part-time Finance Officer to aid our growth, the role can be a hybrid working role incorporating some office working, and in-person attendance at staff meetings and staff days. 

We are looking for a team member that will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications.  To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and coordinating the preparation of data to meet reporting requirements.  Streamlining processes and systems.

The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organization, in a period of rapid growth and change.

Main duties:

The role includes but is not limited to:

1.      To be responsible for accurate data input and analysis using accounting software and other commercial systems

2.     Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting; and helping resolve any other related issues

3.     Complete bank reconciliations, petty cash reconciliations, cash flow analysis and reconciliation of Balance Sheet accounts on a monthly basis

4.     Monitor and process expenses and co-ordinate the management of company cards

5.     Co-ordinate cash management and banking, including thanking donors

6.     Running payroll, processing pensions and resolving related issues and the issuing of associated notices and documents

7.      Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts

8.     Working closely with Head of Fundraising in processing and monitoring grants, donations and gift aid claims, and support non-financial managers with associated processes and documentation

9.     Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information

10.  Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems

11.   Attend meetings and liaise with colleagues as required

12.   Attend staff meetings and training relevant to the role

13.   Comply with all relevant Health & Safety, Safeguarding, DEI and GDPR Guidelines

14.  Work with colleagues to actively promote the work of the charity and participate in fundraising

15.   Ensure compliance with internal quality assurance standards

16.   Uphold and promote the Mission and Values of the Charity

17.   Undertake any such appropriate duties as directed by the charity from time to time.

Essential Skills and Experience

Proven ability to support a significant finance function

An appropriate financial qualification

An understanding of, and interest in women in the Criminal Justice System, their situations, and the opportunities they may want and/or need

Experience of financial administration in the charity sector

Experience of working with QuickBooks

Experience of Petty Cash management

Excellent computer skills including using main Microsoft packages as well as experience of remote working and related systems

Experience of payroll administration including Sage Payroll

Experience of supporting the preparation of organisational budgets and cash flow management

The ability to work effectively as part of a team as well as the ability to work alone

Good interpersonal skills

Good communication skills (verbal and written)

Sound understanding of the differing requirements of management accounts and statutory accounts particularly in a charity setting

Highly organised and methodical

The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances

Ability to travel on occasion to different 

locations

Excellent understanding of GDPR requirements and Data Protection

Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity.

 

Desirable Skills and Experience

Experience of working with EPOS or similar commercial systems

Experience of using digital tools to modernise a finance function

Excellent communication skills with the ability to coach and support non-financial staff in developing their financial skills.

 

JOB DETAILS & BENEFITS:

Hours: 26.25 hrs hours per week (3.5 days a week)

Salary: £25,000 per year pro rata

Holiday: 28 days per year pro rata plus bank holidays

Reporting to:  Head of Fundraising

Location: Office-based in East Grinstead, hybrid working options possible.

 

The benefits of working with Imago Dei:

·       Generous leave allowance

·       Flexible working options

·       Additional days leave for your birthday when it falls on a working day

·       Regular Rest & Refresh Days

·       Staff Training

·       Quarterly Team Days

·       Fantastic company culture.

We are seeking to recruit a Finance Officer as soon as possible.  The closing date for applications is 5pm on Friday 1st November 2024. Interviews on Wednesday 13 November 2024 in East Grinstead.

All job offers are subject to satisfactory references, right to work and DBS checks.

 

Imago Dei is a Christian organization, and applicants must be sympathetic to the Christian faith. However, Imago Dei welcomes and encourages applications from people of all backgrounds and does not discriminate on the basis of disability, race, ethnicity, gender, religion, sexual orientation, age or criminal record.