Core Project Support

We have an exciting new opportunity to join Icebreaker One as Core Project Support

About us

We are a diverse collection of like-minded people whose expertise spans policy and science, finance and engineering, data and systems—working together to tackle one of the greatest challenges of our time. We need your help.

Our mission is to make data work harder to deliver net-zero outcomes. 

About the role

Reporting

Responsible for supporting the delivery of projects through working closely with the Programme Director

You role will include: 

• Project administration – creating meeting templates, slide decks, and documents. Taking meeting minutes, cleaning up of the notes afterward (for easy reading) 

• Summarising post-meeting notes for website publication

• Supporting project team in running Advisory Group meetings – setting up, taking minutes, cleaning of notes, summarising outputs

• Advisory Group administration – creating zoom meetings, managing calendar invites and attendee tracking lists, and preparing relevant materials

• Writing and publishing project announcements and updates  

• Public webinar administration: organising panellist briefings, preparing slide decks, setting up eventbrite & calendar invitations, Zoom administration

• Assisting the project manager with task management using the Jira tool and preparing meeting agendas

• Writing/summarising, coordinating and sending Advisory Group / Steering Group pre-emails and post-event follow up emails

• Monthly memo - updating across programmes with IB1’s content team

• Constellation - 

  • Creating documentation to support the overall process of managing our constellation and maintain a database of members 

  • Connecting with experts, members and stakeholders to join

  • Support & scheduling of in person and virtual events

Results 

• Ensuring the smooth running of IB1 projects and meetings

Knowledge, Skills, Experience 

You will have demonstrable experience of: 

• Attention to detail and administrative skills

• Working with and in support of a group of team members

• Highly organised and capable of managing time and tasks effectively

• Familiar with using and applying Google Suite/Workspace, Slack, Zoom, social media and other tools for working remotely and in the open

• The ability to work in a collegiate, collaborative and open environment

Benefits of being an Icebreaker

• Flexible working -  to help you work around your needs and commitments we operate a four-day week, and don’t have work or meetings booked on a Friday.

• Remote working - we may all be working remotely but it doesn't get in the way of us working closely - daily standups and regular work and non-work related hangouts mean you are connected to the team. 

• Supportive working - Bring and share what you know as you’ll be working with people willing to learn and share knowledge. Foster support in getting the most of the virtual/remote TX from using GoogleDocs/GSuite to Show & Tell sessions 

Apply today 

Applications must be received by 0900 GMT, 12th August 2024.

Email a CV or links to pages that show us what you have done and can do to help us achieve our mission. 

Full details of this post are available on our website.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.