Bid Coordinator

We have an exciting new opportunity to join Icebreaker One as a Bid Coordinator.

About us

We are a diverse collection of like-minded people whose expertise spans policy and science, finance and engineering, data and systems—working together to tackle one of the greatest challenges of our time. We need your help.    

Our mission is to make data work harder to deliver net-zero outcomes. 

About the role
We’re seeking an Icebreaker to oversee, develop and draft grant and bid applications for Icebreaker One. 

Your role will include:

• Identifying and assessing bid opportunities in Icebreaker One’s remit

• Preparing relevant bid documentation including drafting templates, understanding all relevant documentation, guidance and requirements

• Preparing internal score sheets for assessment

• Organising assessors for internal bid review and sign off 

• Organising and managing the development of grant and bid applications for Icebreaker One - identifying the right people to input, briefing them, leading the drafting of non-domain expert sections and ensuring that those sections that require input or sign off from other team members are allocated and delivered on time 

• Identifying and briefing partners with the support of the Programme Director

• Responsible for ensuring we meet bid deadlines with plenty of review time, and incorporating reviewer comments

• Ensuring final bid sign off from senior leadership team member prior to submission

• Submitting bids via relevant portals or submission methods

• Collaboration with Data Services, Membership and Communications teams where required to obtain bid inputs

• Work with bids team/Programme Director to ensure bid outputs are user-needs focussed and available in a manner that can be used in product development and productisation

• Working with communications and data services team so bids use most up to date language and descriptions 

• Maintaining Icebreaker One’s bid language repository 

• Following up after successful and unsuccessful bids with review of what worked well and what didn’t to drive our continuous learning and success

• Additional project support as required for programmes  

Knowledge, Skills, Experience 

You will have demonstrable experience of: 

• Attention to detail and administrative skills

• Excellent communication and writing skills

• A proven track record of bid coordination and multidisciplinary teamwork

• Engaging people one-to-one effectively online and in person

• Ability to summarise findings so that they can be understood by non-experts

• Using and applying Google Suite/Workspace, Slack, Capsule, social media and other tools for working remotely and in the open.

Specifics: 

• A highly collaborative, encouraging approach with the ability to help others understand how to achieve big-picture objectives and goals

• A highly organised and analytical approach 

• An awareness of market approaches to, and the dynamics of the race to zero

• Some familiarity with data standards & licensing (e.g. Open Data, Shared Data), and data strategy, data marketplaces and the technologies that support them would be beneficial

• Familiarity with the needs of product development and innovation

• Familiarity with corporate/enterprise transition and change

Benefits of being an Icebreaker

• Flexible working -  to help you work around your needs and commitments we operate a four-day week, and don’t have work or meetings booked on a Friday.

• Remote working - we may all be working remotely but it doesn't get in the way of us working closely - daily standups and regular work and non-work related hangouts mean you are connected to the team. 

• Supportive working - Bring and share what you know as you’ll be working with people willing to learn and share knowledge. Foster support in getting the most of the virtual/remote TX from using GoogleDocs/GSuite to Show & Tell sessions 

Apply today 

Applications must be received by 0900 GMT, 12th August 2024.

Email a CV or links to pages that show us what you have done and can do to help us achieve our mission. 

Full details of this post are available on our website.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.