Team administrator / PA

Join our team supporting asylum seeking young people and refugees reach their full potential. At Housing Plus we accommodate and support 16-18 year olds in local authority care who are preparing to transition to adult life.

Many of our young people are seeking asylum or refugees. Our ambition is to help the young people to fulfil their potential as they transition to living independently.

We’re a small team in a family-owned company looking for a team player who is passionate about what we do and invested to support us day-to-day. Our dream appointee is a proactive, energetic and committed individual with initiative, attention to detail, excellent written and verbal English language skills and endless tenacity and patience.

You’ll be willing to turn your hand to whatever is needed on a day-to-day basis, whether that’s organising the training roster, maintaining the HR records, reviewing monthly reports, owning the fire-alarm testing or finding someone to fix the roof. You will also support the director in organisational tasks relating to CSR/ charity work with Brent Schools Football, which Housing Plus has supported for many years.

Strong organisational skills, excellent interpersonal abilities, a problem solving and “can do” attitude, a degree of flexibility and a strong team-player ethic are essential. As a minimum, you’ll also have a good working knowledge of google docs and classrooms, and the Microsoft suite of apps.

Living relatively locally would be a significant advantage and a driving licence useful, but not essential. You may be required to work across our four locations in North-West London and there may be some, mainly remote, duty work out of normal office hours .

From time to time you may have contact with the young people and will need to be supportive, understanding and sensitive to their needs. You will also be capable of liaising with a wide range of professionals as required. Training in key areas such as safeguarding with be provided.

Regular responsibilities will include, but are not limited to:

·       Working within and developing administrative systems across the organisation, maintaining paper and electronic records

·       Day-to-day support for the team in administration and ad hoc tasks

·       Scheduling meetings, taking minutes and following up on actions

·       Supporting the recruitment process  - following up references; DBS applications, etc, and maintaining HR and training records

·       Helping to maintain financial records/ support with accounting administration

·       Monitoring and procuring cost-efficient contracts, including utilities and telecoms across the placements.

Housing Plus is an equal opportunities employer. Our policy is clear: we are inclusive and do not discriminate. Rather we actively promote equality of opportunity for all those who have the right mix of talent, skills and potential. Selection for roles will be based on individual merit alone. Safeguarding and promoting the welfare of young people is integral to our work and we expect all staff to share this commitment and to work to our code of conduct. Housing Plus operates stringent safer recruitment procedures.

This post is subject to an enhanced disclosure application to the Disclosure and Barring Service.