Finance Director

Job Purpose

This is a senior management position, working closely with the joint CEOs and the Board to ensure Graeae prospers artistically and financially.

The Finance Director will be responsible for implementing Graeae’s vision as laid out in the company’s business plan and to achieve artistic excellence, effective development of the company and financial stability. The Finance Director has overall responsibility for the financial management of the company, in liaison with the CEO, and the development and maintenance of financial controls, systems and procedures.

Key Responsibilities

Financial management

1.    Lead the financial management and the development and maintenance of financial controls, systems and procedures

1. Lead the preparation for annual budgets and project budgets in liaison with the joint CEOs
2. Establish and monitor key performance indicators in liaison with the joint CEOs
3. Manage the company's overall expenditure, ensuring it is in line with budgets
4. Monitor grants alongside the joint CEOs ensuring that all funds are received when due
5. Liaise with funders and service partners on the submission of reports on financial and other matters as required
6. Ensure Graeae fulfils its legal and funding agreement obligations, including writing and updating franchise applications and business plans.
7. Manage the company's payroll and pension scheme
8. Manage and review “Access to Work” claims in consultation with the Access Manager
9. Prepare papers for Finance Sub Committee and take minutes
10. Act as lead officer with the company's auditors, bankers and lawyers and HMRC
11. Act as Company Secretary to the Board of Directors and to service the Board and Finance Sub Committee in particular through the provision of clear and accurate financial information to ensure their informed policy and decision-making

Financial reporting

1. Prepare quarterly management accounts for presentation to the Finance Sub Committee and Board
2. Lead the preparation and filing of annual statutory accounts in consultation with the joint CEOs
3. Prepare monthly reconciliations including bank and control accounts, business charge cards and petty cash
4. Prepare quarterly VAT returns
5. Prepare monthly and annual PAYE/NI returns
6. Prepare annual cash flow forecasts and update quarterly.

Other duties

1. Line manage the Finance Assistant, delegating all appropriate areas of financial administration
2. Provide in-house training for non-financial staff members in budget preparation and monitoring

PERSON SPECIFICATION

Essential

1.    Professional qualification or proven significant experience of financial management

2.    Experience of software packages, including Word, Excel, Access and a computerised accounts package, preferably Sage 50 Accounts and Sage Payroll.

3.    High level numeracy skills and attention to detail

4.    Excellent communication skills, both verbal and written. (NB Graeae recognises that this can be achieved by various means, e.g. through a third party communicator)

5.    Excellent time management and strong organisational skills

6.    Line management skills

7.    Ability to contribute as part of a small team

8.    Experience of developing and maintaining financial systems and controls

9.    Commitment to the implementation of Graeae’s Equal Opportunities & Diversity policies within the areas relevant to the post.

10.  Willingness to undertake training.

Desirable

1.    Knowledge of current disability issues

2.    Interest in/experience of theatre/Arts/Voluntary Sector

British Sign Language skills