Finance Assistant

About Global Legal Action Network (GLAN) 

GLAN is a unique non-profit organisation that pursues innovative legal actions across borders, challenging states and other powerful actors involved with human rights violations. Our vision is to challenge injustice through legal action. We believe that more can be done to challenge serious human rights violations by transcending borders, working transnationally, and giving a voice to the disempowered. Not only do we mobilise law across borders, we bridge disciplines by bringing together experts from different areas of law and professional perspectives (practice/academia) to unlock the potential of foreign courts and legal mechanisms to secure change. 

The Role 

We are seeking a detail-oriented and organised Finance Assistant to join our team. The Finance Assistant will support our Manager by managing daily accounting tasks, ensuring accuracy and efficiency in all financial transactions.

Responsibilities

Support the Finance Manager (80% of time)

·       Daily posting of bank account transactions into Xero.

·       Preparation of monthly bank reconciliations.

·       Preparation of monthly credit card reconciliations.

·       Preparation of monthly purchase ledger reconciliations.

·       Maintain supplier details in the purchase ledger.

·       Log all incoming invoices.

·       Process invoices, payments and expenses and follow up with clients, suppliers, and partners as needed.

·       Reconcile supplier statements.

·       Manage records and receipts in Xero.

·       Provide administrative support during quarterly management reporting, annual budget preparation, and annual audit.

Support the Operations Manager (20% of time)

·       Book travel on behalf of GLAN staff (typically transport and accommodation) where needed

·       Organise travel insurance for staff

·       Purchase DSE related equipment for staff

·       Monitor and prioritise the info@mailbox

Person Specification

QUALIFICATIONS

Essential

- GCSE 5 A-C or equivalent

Desirable

- Studying towards an Accountancy qualification

EXPERIENCE

Essential

Proven work experience as a Finance Assistant, Finance Officer, or similar role.

Desirable

Experience of using Xero or similar finance software

SKILLS

Essential

·       Advanced knowledge of Microsoft Office, with enhanced skills in Excel.

·       A high level of attention to detail and precision.

·       Good interpersonal and communication skills and ability to work as part of a small team.

·       Self-motivated with a can-do attitude and the initiative to anticipate and meet needs and identify ways to improve processes.

·       Strong organisational and time-management skills.

·       Attention to detail and ability to spot numerical errors

Special requirements

GLAN is a homebased organisation. It is expected you will have an appropriate space, free from distraction, to carry out your duties.