Office Administrator

The Foundation of Nursing Studies (FoNS) is seeking an enthusiastic, motivated individual to join our growing team. We are a small, agile team and need someone who enjoys working flexibly on a range of topics.​ ​

Main Job Purpose: Administrative support to FoNS team, CEO and Board of Trustees

Responsible and professionally accountable to: Programme Manager

Hours of Work: 35 hours per week (either full days or flexible hours)

Terms of Employment: Substantive. 3 months’ probation period. Hybrid working with a requirement to attend the office in central London at least 3 day per week.

Holiday: 25 days per year + Public Holidays + additional paid leave days for Christmas closure

Pension: A maximum of 8% employer’s contributio

1. Office Management

• ​Build and maintain good rapport with internal and external colleagues. 
• Balance the urgent and important work that needs to be achieved.
• Assist with the management of the physical office space, equipment management, liaison with our landlord and attends of the quarterly Health and Safety committee.
• Assist with the administrational needs and priorities of FoNS and supports the team, CEO, Chair and trustees.
• Provide a point of contact with HR company and ability to manage a HR dashboard.
• To liaise with our IT providers to help troubleshoot IT issues.
• Adhere to data protection and GDPR standards.

       2. CEO Administration Support

Supporting the Chair and CEO with specific administration duties including the following: -

• Assist the CEO with the Company Secretary role and requirements.
• Aid the CEO and Chair with internal and external communications.
• Diary management for CEO and the Chair.
• Organise meetings for FoNS staff and board.
• Minute taking for Board and other meetings

     3.Programme Support 

• To provide social media and communications support where needed
• To be part of the Resilience-based Clinical Supervision programme team.
• Support the team to plan and organise events, taking an active role in event preperation.
• Support FoNS team with general administration as required.

This list of duties is not exhaustive and is subject to change with discussion.

      4. Specific Attributes Required

• Understands the challenges and benefits of working in a small and agile team.
• Has the confidence to ask for support.
• Brings discretion and confidentiality to the role. 
• Enjoys working flexibly, quarterly late days/ for board meetings.
• Ability to keep track of many parallel pieces of work and deal with interruptions.