Events and Sponsorship Coordinator

About the job:

Earlier this year, we built a brand-new events function, and we’re looking for the final member to join this small but perfectly formed team of professionals (team consists of a Senior Events and Sponsorship Coordinator, and two Events and Sponsorship Coordinators).

If you have some events and/or sponsorship experience and are looking to develop your career in a friendly yet fast-paced environment, then this is the role for you. It’s a great time to join the team – we’re about to open bookings for two brand new conferences taking place in March next year and have many more events in the pipeline.

As well as working on our own events, you’ll support our presence at a packed calendar of sector events. There’s a lot to do, and that’s what keeps the job interesting - one day you may be on a site visit for a new event we’re planning, and the next you’ll be booking travel and accommodation for our senior leadership team to allow them to represent the ETF at an external conference.

The events function sits within a larger marketing team, so there are lots of people to meet and learn from. You’ll be busy, but you’ll also be able to develop your skills in a supportive environment where we encourage new ideas, celebrate our successes, and share our expertise and experience with each other. All of this as well as a range of benefits – think generous annual leave (plus extra at Christmas), hybrid working, access to a comprehensive staff wellbeing programme, volunteering leave and more.

(This role requires at least one day a week in the office in Victoria, London, and overnight stays as necessary to attend events.)

Your profile

To  assist in coordinating and project managing a varied portfolio of events, including an annual member conference, internal staff events, roundtables, and a range of face-to-face and online events as well as overseeing the ETF’s presence at sector trade shows and conferences. 

To work with the events manager to proactively seek impactful speaking and sponsorship opportunities to help build the profile and raise awareness of our work within the FE and Skills sector. 

To track the events budget, including regular reporting and tracking on spend. 

To produce corporate display materials and collateral for events, giving consideration to sustainability, and working closely with the marketing team to ensure brand guidelines are upheld. 

To contribute to the quality review process for contract-specific events.

The successful candidate will have:

• Excellent organisational skills; able to demonstrate capability in multiple task management, prioritise workload and evidence of success in delivering outcomes to agreed timescales and tight deadlines.
• Strong IT Skills, Microsoft Office packages (word, PowerPoint, Excel and Outlook)
• Solution orientated – problem solver, flexible, adaptable & resilient
• Strong interpersonal skills with the ability to communicate and work effectively across teams and with a variety of people both interview and external to the organisation.
• Experience of project managing activities or events from inception to delivery
• Good attention to detail with the ability to monitor, review and support tasks.

If you would like to receive a full job description for this role, please click here. 
 
 If you are an exceptional candidate who would like to make an impact and enjoy working in a vibrant and cooperative environment, we will welcome your application.
 
 Applicants should apply by submitting a CV and cover letter (2 pages maximum), outlining how you fulfil the requirements of the person specification.

Information

• Starting Salary: £30,850 per annum to start, with service and performance related progression
• Contract type: Permanent
• Location: London, Victoria/Hybrid (the role requires at least one day in the office in Victoria)
• Deadline for applications: Midday 4th October 2024 (ETF reserve the right to close this vacancy earlier than advertised date).

Benefits
•    Generous holiday entitlement (30 days, excluding Bank Holidays)
 •    Pension Scheme (Employer = 6% / Employee = 2%)
 •    Life Assurance (4 x basic salary upon death)
 •    Employee Assistance Programme
 •    Staff Training & Development
 •    Work-life balance policies / Flexible Working / TOIL
 •    Volunteering leave - 5 days in total – 3 days paid, 2 days unpaid
 •    Generous sick pay
 •    bYond earn up to 15% when you shop at over 80 UK retailers
 •    Extras Discounts - great savings over 100 brands including, M&S, ASOS, Nike and many more
 •    Flu vaccine vouchers