Events Coordinator

About Us: 

Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community.  

At Enable, we value our employees and our culture, focusing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive:  

Benefits: 

• 30 days of annual leave (plus 8 bank holidays), 3 additional free days off at Christmas
• Life Insurance
• Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
• A variety of social and wellbeing activities each month
• Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
• Free Gym Membership
• Free breakfasts/snacks

Reports to: Senior Events Manager 

Based: Battersea Park

Salary: £32,000 to £35,000

Contract: Permanent, Full Time

Work Arrangement: 40 hours per week, Hybrid/Office

DBS: Basic

Role Overview: 

Reporting to the Senior Events Manager, the Events Coordinator will be responsible for managing outdoor, parks and corporate events. From supporting enquiries to increase sales conversions to helping customers plan and manage their events safely and successfully. 

The Events Team are a busy, creative, tight knit group of vibrant professionals who are looking for someone to join the team who pride themselves in 5 start customer service and going the extra mile for their clients. In the Events Team we celebrate creative problem solving, autonomy and integrity in our approach to work. 

We are looking for someone who has previous experience with managing event applications and processing health and safety paperwork in parks, outdoor venues, or local authorities. Someone equally comfortable with advising professional event companies as well as supporting first-time community organisers and someone who can balance our commitment to not overwhelming our public spaces but also with a keen understanding of achieving revenue targets.

Main Duties/Responsibilities:  

Venue Management:

• Providing clients with venue availability, quotes, and conducting site visits
• Briefing clients on T&Cs for hire and licenses and supporting clients making event applications
• Ensuring all event application paperwork per event is complete and compliant with the requirements of the Event Policy
• Overseeing health & safety procedures; liaising with security personnel and conduct thorough site inspections before, during, and after events
• Working with internal & external contractors to secure the necessary services for each event and ensure clients are billed accurately
• Collaborating on developing new event opportunities to maximize revenue for the park(s)
• Communicating effectively with colleagues to ensure all park events and activities are well coordinated
• Maintaining clear communication with clients to address their needs and work with the site team to fulfill their requests
• Supporting and attending events / productions as required

Admin and Finance:

• Managing event bookings and venue schedules to maximise revenue
• Raising invoices and purchase orders for clients, tracking corporate bookings income and expenses, ensuring smooth cash flow, and keeping budget up to date
• Ensuring all supplier’s paperwork is checked and uploaded to the system
• Raising contracts and agreements, ensuring all aspects of the event are clearly outlined and protected
• Updating the booking system with all confirmed event details, ensuring all details are documented and ensuring efficient scheduling and avoiding conflicts
• Preparing and submitting TEN applications to relevant authorities for events requiring permits in public spaces or with specific restrictions
• Supporting the Head of Events and Senior Events Manager with various projects, taking ownership and initiative
   

Skills and Experience:  

• Minimum of 2 years experience planning and managing events, ensuring a positive client experience
• Management of multiple clients simultaneously, providing confident and patient guidance to clients
• Proficient in a range of office software; Outlook, Excel, Xero
• Possess excellent written and verbal communication skills to interact effectively with clients, staff and senior management
• You thrive in fast-paced environments, managing multiple tasks and projects efficiently against deadlines
• Proactive approach and pride yourself on going the extra mile to create best customer experience possible
• You can work autonomously while readily collaborating with the wider events team
• Key player in event success with a flexible schedule that adapts to needs; including weekends, early mornings & late nights

Desirable but not essential:

• Personal Licence holder
• Drivers Licence
• Proficiency with Priava, or other diary management software
• Experience with Xero, Sage or other accounting software
• Experience working with event applications and health & safety protocols for parks, outdoor venues, or local authorities

This is an exciting opportunity to be a part of a company that positively impacts the community around them! If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts. 

Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website.