Senior Executive Assistant and Office Manager

Church of England

Chelmsford (On-site)

Up to £34469 per annum + £34,469

Permanent

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Job description

Summary

The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder.

About the Bishop

As Executive Assistant to the Bishop of Bradwell you will play a key part in developing and fostering the culture of the Bradwell Episcopal Area as a place of flourishing and joyful Christian ministry. This is an exciting opportunity to work in a dynamic, high-profile environment where your contribution will have a direct and meaningful impact.

In this key role, you will expertly manage the office of the Bishop, providing excellent PA support by handling correspondence and inquiries, building strong relationships and engaging with diocesan staff, clergy, and parishes on the Bishop's behalf, and overseeing the Bishop's diary. Ensuring that the Bishop is well-informed and well-prepared for his meetings and engagements will be central to your role.

You will be working interdependently with the Archdeacons, other PAs and the occasional members of the Area Team, to promote and ensure efficient and joined-up working practices. You will offer a professional, yet pastorally aware and supportive frontline response to our clergy and churches.

What you'll be doing

Organising the complex demands on the Bishop's time through efficient diary management and careful coordination of visits and meetings
Undertaking proactive management of the Bishop's email account
Coordinating the organisation of hospitality according to a pattern of regular social gatherings of clergy and lay ministers, training events and wider strategic meetings
Managing the budget and dealing with all day-to-day financial matters including drawing cheques for signature and management of online banking
Undertaking the administration of Clergy vacancies and appointments, including all necessary interview processes and safeguarding and UK Border requirements, and the processing of applications and renewals for all licensed and authorised clergy and lay roles

About You

The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.

To be successful in this role, you will have:

Outstanding administrative, EA and secretarial skills
IT proficiency, including Microsoft Word, Outlook, and Excel
Ability to organise own workload, to set priorities, and to work to deadlines
Experience of taking on initiatives leading to improved administrative outcomes
Ability to build and maintain effective relationships with a diverse range of stakeholders, including senior and middle management, as well as individuals in voluntary roles.
A flexible approach to work that is proactive and confident

To review the person specification, please see attached job description.

What we offer

Our benefits include:

A salary of £34,469 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
25 days annual leave
Access to Occupational Health, and an Employee Assistance Programme

Interviews will be held on 14 January 2025.

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