Project & Finance Administrator

Libraries Connected (formerly called The Society of Chief Librarians) has 25 years of experience as the professional body representing Heads of Library Services in England, Wales, Northern Ireland and the Crown Dependencies.

‘’Our vision is an inclusive, modern, sustainable and high-quality public library service at the heart of every community in the UK. We believe modern public libraries should be the cornerstone of the community and should deliver a diverse spectrum of local needs around information, learning, literacy, employment and digital skills, health, culture and leisure’’.

This charity’s role is to represent the public library, connect partners to local libraries, and improve the provision of local public library services by developing standards of best practice and providing training and development for library staff all over the UK.

We are now looking for an experienced Projects and Finance Administrator to support the successful delivery of projects and to support financial processes.

The Role

As a Projects & Finance Administrator you will be responsible for providing administrative and financial support to the Project Manager and Project Boards. Duties will include:

• Minuting project board and other key project meetings
• Engaging with participating libraries as required by project managers
• Supporting finance activity, including raising invoices, processing expenses and maintaining
• budget records
• Organising meetings schedules, venues and catering
• Efficiently managing and organising project paperwork and relevant data.

The Person

To be considered for this exciting role you will have experience supporting project delivery in a multi-faceted administrative role. You will have the ability to organise meetings and events including booking venues and catering as well as minuting meetings.

You will be a confident user of MS Office Tools, especially Word, Excel and PowerPoint and have experience of project communication platforms. Confidently numerate, and an ability to manage financial information including spreadsheets and finance databases.

An understanding of the public libraries sector or other areas of public service delivery is desirable, however excellent communication and relationship building skills are key to being successful in this role. With strong written and verbal communication skills, the ability to build effective working relationships across a diverse group of stakeholders this could be the next rewarding step in your administration career.

This is a hugely exciting time to join the small but mighty team, and you should be ready to embrace the supportive and passionate culture that the organisation promotes.

The role is home based, however some travel within the UK will be required. The role is part-time (3 days) for this contract, which will run until 30th April 2025 and flexible working arrangements are possible (if agreed in advance).

If this sounds like the type of role and charity that could suit the next phase of your career, then do get in touch. To register your interest please apply here, or for more information contact Jen, Charlie or Leanne at Charity Horizons. The role will close on Monday 14th October.  

Please note: If you would like to submit an application or express your interest in an alternative format, such as audio or video upload, please contact either Charlie or Leanne who will be happy to advise on this. Also, please let us know if you require any adaptations for your initial engagement with us.

Please also be aware that we use anonymous recruitment methods when submitting shortlists for all our roles and we only work with organisations that are happy to engage with us in this way.

Charity Horizons is an equal opportunities employer and as such actively promotes equality, diversity, and inclusion in the workplace. We welcome and encourage applications from all suitable candidates irrespective of age, disability, hidden disability, race or national origin, religion or belief, gender, gender expression, political view, sexual orientation, medical condition, and pregnancy.