Events and Information Assistant

Cardiomyopathy UK is a growing Charity that supports people affected by heart muscle disease. As our Charity grows, we’re delivering more events and providing more resources than ever before. You can help us in our ambition to increase our reach and provide holistic services that help people to live well with cardiomyopathy.

In this new role within the Charity, you’ll be working within the Services department to expand the number of in-person conferences and events that we provide for both people affected by cardiomyopathy and the health and social care professionals that treat and support them. You’ll help to ensure that our written resources are reviewed by leading clinicians on a regular basis and that they are distributed to patients and healthcare providers on demand.

Main duties and responsibilities will include: 

Document control

• Maintaining document templates and standards
• Tracking the document review process and ensuring version control
• Numbering and labelling documents for identification and reference
• Distributing documents to project team members and stakeholders
• Liaising with project team members to ensure documents meet requirements

Events Coordination

• Meeting with stakeholders to discuss the event’s purpose, theme, budget, and requirements
• Researching and booking venues, exhibitors, catering, and other services
• Maintaining event timelines, budgets, contracts, and invoices
• Coordinating and supervising event staff, volunteers, and suppliers
• Promoting and marketing the event to the target audience
• Ensuring compliance with health and safety regulations, accessibility and event policies
• Solving problems and handling emergencies that may arise during the event
• Evaluating the event’s success and collecting feedback from attendees

General

To undertake additional duties as required in accordance with the responsibilities of the grade and position.

Personal development

To maintain up-to-date knowledge of safeguarding vulnerable groups, including attending relevant courses and conferences.

Equal opportunities

Cardiomyopathy UK is committed to promoting equal opportunities and the post-holder has a leading role in ensuring equity in employment opportunities.

Health and safety

In addition to any responsibilities specified within the job description above, it is the post-holder’s duty to:

• take reasonable care of the health and safety of themselves and of the other people who may be affected by actions and omissions at work.
• co-operate with the employer in ensuring that all statutory and other requirements are complied with This is an outline of the post-holder's duties and responsibilities. It is not intended as an exhaustive list and may change from time to time in order to meet the changing needs of the charity.

 Location

This is a remote (work from home) role. Our head office is located in Amersham, Buckinghamshire. Our events are across the UK, with 2024 seeing educational events in Liverpool and London. Full travel expenses will be paid. Weekend work and evening work is occasionally required to support educational events.