Head of Administration

We are recruiting for a Head of Administration to join the bemix team

Permanent Contract, Working Full-time, 9am-5pm

Office based at the Innovation Centre, Canterbury, with travel to and working from different bemix locations in Kent, as and when needed.

This is an exciting and varied role and will offer someone a fantastic opportunity to lead our friendly and supportive Administration team. 

We are people with and without learning difficulties and/or autism, working and learning together. Whether it’s to be seen working, be heard campaigning or belong to a friendly group of people, people achieve their goals with bemix. We do this by supporting people with learning difficulties and/or autism to speak up, make choices and become powerful and influential. We support them to gain opportunities and become more independent in learning, housing, work, health, money, travel, leisure and relationships. The Administration team plays a crucial role in ensuring the smooth and efficient day-to-day operations of bemix. The team works hard to support the workforce so they can achieve bemix’s goal for everyone to be seen, to be heard and to belong.

 

Main aim: To oversee, plan and steer the administration across the organisation. With proven skills and experience to confidently approach different tasks and requests throughout the day with a solution-focused, confident and resilient working manner. You will lead, support, unite and develop the office administration team, so that great things can be achieved. The role needs someone who instinctively takes the approach of reviewing and developing systems, tracking progress on projects and thrives on organising and planning a busy calendar of work.

Holding oversight for the bemix mainline, email inboxes and other communication channels, ensuring all are well-manned across the whole week by the administration team and answered in a friendly, helpful and professional manner. Stepping in to provide practical help when needed, to ensure an excellent pathway of communication (both external and internal) is maintained at all times. 

Hours: Working 37 hours per week, working Monday - Friday between 9am - 5pm .  Working hours need to have flexibility to respond to tight deadlines with extra hours, taken as time off in lieu.

Location: Mainly at the Canterbury Innovation Centre, University of Kent site, Canterbury. With great facilities, including free parking, cafe, reliable local transport connections and lovely outside spaces to explore on breaks/lunch/walking supervision. With flexibility and commitment to travel and work at other bemix locations and sites, as the role needs demand.

Salary and benefits: In the range of £30,000 - £34,000 per annum.  With an offer made based on experience and proven track record. Along with generous 25 days annual leave pro rata plus 8 bank holidays + Contributory Pension Scheme option (5% of pay) 

If you are …

• A natural communicator with great interpersonal skills. You must be able to collaborate with different types of people and organisations and be patient when people are speaking.

• Someone with a proven track record of effective Leadership, ideally in a similar setting. 

• Someone with the ability to create, implement, and communicate effective administrative processes to team members. 

• A strategic and proactive person, who can manage requests and prioritise/execute a large array of different and changing tasks. 

•  You are adept at spotting what needs to be done, with the vigour to do what it takes to keep bemix thriving and operational.

• You are able to be physically present and engaged with the office team. As well as effectively communicate information in a way that is easy to understand and maintain confidentiality when required. 

•  Someone with a working style means that you tend to foresee the things that will need attention long before they arise! You find ways of supporting a team in a more proactive, rather than reactive manner.

• You are adept at navigating both expected and unexpected scenarios with a non-judgmental, calm and solution-focused approach. 

...we’d love to hear from you!

If you feel you have the experience for this role, share the bemix EPIC values and would like to be part of a fantastic growing team, then please go to our website and fill out our online application form.                                                            

Closing date for applications: Midnight, Sunday 6th October 2024

Interview date/s:  Monday 14th October and/or Tuesday 15th October 2024

We will contact everyone by the end of the day on: Wednesday 9th October 2024. 
 

No agency contact please. You will be required to declare all past convictions, whether spent or not, as this post is exempt from The Rehabilitation of Offenders Act 1984. You will also be required to undergo an Enhanced DBS Check.

We are committed to making our recruitment practices barrier-free and as accessible as possible for everyone. This includes making adjustments or changes for people with disability, neurodiversity and/or long-term health conditions. If you would like us to do anything differently during the application, interview or assessment process, including providing information in an alternative format, please contact us.