Executive Assistant

Executive Assistant

Salary: £24,993

Location: Leeds Beckett Students’ Union, Portland Way, Leeds. Once in post, there may be the opportunity for hybrid working.

Interview Date: 29th or 30th August 2024

This is a permanent post working 35 hours per week, a flexible approach to working hours is required.

Are you proactive, meticulous and have a can do attitude?

Are you looking for a great opportunity to support the senior managers of a thriving students’ union?

Leeds Beckett Students’ Union is changing and you could be a part of it! After two years of research, reviews and collecting feedback, we are very excited to launch a brand-new strategy that is innovative, community focused and prioritising fighting for the basic needs of our students. We're looking for enthusiastic and passionate people that can help us deliver our new missions! Experience in higher education or students' unions is useful but not essential, passion to help make our student’s lives better is non-negotiable.

We are looking for an efficient Executive Assistant to support our Senior Management and Officer team in managing daily administrative tasks. The ideal candidate will be highly organised, possess excellent communication skills, and have a proactive approach to problem-solving.

Manage and maintain multiple executive calendars, including recurring meetings, prioritising appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed.

The Executive Assistant will provide administrative support to Senior Management Team and Officer team under the guidance of the Head of People and Governance.

Outline of Responsibilities

• Support for the Board: You will support with preparing meeting materials, coordinate logistics, and manage expenses for Board members.
  
• CEO Support: You will book meetings with staff and external stakeholders, prepare briefing packs, organise travel book meeting venues as and when required.
• General Administrative Tasks: You will handle various administrative duties and undertake specific research or projects as needed.

The Executive Assistant will have some experience working as an administrative assistant to senior staff. It is essential that the successful candidate has experience in organising meetings, liaising with a range of stakeholders at all levels. You will be able to exercise discretion, strong judgement and take appropriate actions without supervision. You will be confident to work to your own initiative and prioritise your workload. You will have excellent written and verbal communication skills. You will have advanced Microsoft Office skills including Word, Excel, PowerPoint and Outlook.

We look forward to reading your application and your cover letter. Your cover letter should illustrate how you meet the person specifications for this role and express your desire to work for our organisation. 

We are especially keen to encourage expressions of interest from people currently under-represented within the organisation, these include but are not limited to those from the LGBT+ community, people with disabilities, and those from a Black, Asian or Minority Ethnic background. Candidates with a disability will be guaranteed an interview, providing they meet all the essential requirements of the post.