Office Manager

The postholder will ensure the smooth running of a busy office, supporting staff , volunteers and clients. Key components are general office management, finance, premises and IT. 

Specific responsibilities. 

-To take responsibility for the smooth and efficient running of Asylum Welcome’s office so that the busy team of 30+ staff and large network of volunteers are able to work effectively

-To be a central point of enquiry for staff and volunteers and a source of advice on office procedures and troubleshooting including in relation to IT, telephones, other office equipment and premises as well as general office processes.

-To ensure the office environment and premises are well maintained and comply with health and safety requirements.

-To contribute to financial administration including petty cash, Equals cards and hardship payments.

-To provide day-to-day frontline IT support for staff and volunteers ensuring that the system is running smoothly, and that users have appropriate access, for example to email, Sharepoint files and databases and liaising with external IT support as required.

The Office Manager will need a flexible attitude and approach to helping colleagues and problem-solving as issues arise on a hourly and daily basis. They will also bring a systematic approach and look for ways to improve the organisation’s physical environment and working practices. We are looking for someone who enjoys both dimensions.