Governance Coordinator

Alzheimer's Disease International (ADI) is seeking a dedicated  Governance Coordinatorto join our passionate team in London. This part-time role (0.6 FTE) involves providing administrative support to the General Manager and CEO in organizing and scheduling meetings for the Elected Board, Council, and other committees, ensuring efficient governance processes. We are looking for someone with excellent organizational skills, experience in meeting facilitation and minute-taking, and the ability to build relationships with diverse contacts. If you are detail-oriented and empathetic to our mission, we would love to hear from you!

ADI offers flexible working, an 8% employer contribution to a contributory pension scheme, employer-sponsored pension guidance, and a cycle to work scheme. Postholder will be expected to usually work in the office for at least one day each week.

Main purpose of the job:

• To support the General Manager and CEO in the organization and scheduling of meetings for the Elected Board, Council, other committees and management, ensuring efficient and effective governance and management processes

Key tasks

1.               To organise and facilitate meetings for the Elected Board, Council, and other governance committees, including the Medical & Scientific Advisory Panel and Global Dementia Expert Panel.

2.               To take minutes of meetings, ensuring timely distribution, approval and follow-up on action items

3.               To compile, prepare and edit board papers, including the CEO’s report to the board which includes updates on activities from the team.

4.               To manage the nominations process for board and committee positions, ensuring compliance with ADI's governance policies.

5.               To coordinate the business planning and strategic planning processes, working closely with senior management.

6.               To organize and facilitate management meetings, including Senior Management Team meetings, Senior Operations meetings, and team meetings.

7.               To collate content from board and management reports for the Annual Report publication and other relevant publications.

8.               To assist in the development and maintenance of governance policies and procedures.

9.               To coordinate and support the onboarding process for new board and committee members.

10.            To provide administrative support for governance-related projects and initiatives.

11.            To act as a liaison between the board, committees, and staff to facilitate effective communication and collaboration.

12.            To perform any other reasonable duties commensurate with the post as required by the General Manager or CEO.

Person specification

Experience

• Experience of administration in an office environment (essential)
• Experience in organizing and facilitating meetings, including minute-taking (essential)
• Experience in coordinating business and governance processes (desirable)
• Experience of work in the voluntary sector (desirable)

Knowledge, Skills and Abilities

• Excellent organisational ability (essential)
• Ability to coordinate meetings, working with people across the world (essential)
• Knowledge of non-profit governance practices and procedures (desirable)
• Familiarity with the preparation and editing of board papers and reports (desirable)
• Effective written and oral communication skills in English (essential) 
• Ability to build relationships with a diverse range of contacts (essential)
• Ability to track tasks, manage time effectively and work to deadlines (essential)
• Good attention to detail (essential) 
• Ability to manage multiple tasks and adapt quickly (essential)
• Ability to work independently and as part of a team (essential) 
• Good working knowledge of Microsoft Windows, Word, Excel, PowerPoint, Outlook, Zoom and automated note taking tools (essential)
• Empathy with ADI’s aims and values (essential)

About ADI

ADI is the worldwide federation of Alzheimer associations which support people with dementia and their families. ADI was founded in 1984 and registered as a non-profit organisation in the USA. Based in London, ADI has been in official relations with the World Health Organization since 1996.

ADI’s vision is risk reduction, timely diagnosis, care and inclusion today, and cure tomorrow. ADI works by empowering Alzheimer associations to promote and offer care and support for people with dementia and their family carers, while working globally to focus attention on dementia and campaign for policy change from governments. ADI produces global socioeconomic information on dementia and publishes the World Alzheimer Report as well as a host of other publications. ADI’s current strategic plan can be found on our website.

ADI is a federation that primarily works by empowering its member associations, taking into consideration their geographical and cultural diversity. Each of our members is a non-profit Alzheimer association supporting people with dementia and their care partners. We can only achieve our aims if we work closely together with our members and other non–governmental organisations.