HR Assistant - Apprentice
Air Ambulance Charity Kent Surrey Sussex
Rochester, Kent (On-site)
£12,313 per annum
Full-time
Contract
Job description
As a HR Assistant – Apprentice you will provide a high level of administrative support to the HR Manager and wider Corporate Service Department, helping in the development and implementation of HR practices, processes, and functions within the Charity. Throughout your apprenticeship you will be proactive in support of business requirements and develop your knowledge to become a first point of call for payroll, HR administration, recruitment, and pension queries.
You will be required to maintain the upkeep of both the Charity’s HR management system, and our Learning Platform, which will contain a high level of sensitive and personal data. Using that data, you will also be responsible for creating and publishing reports that will support decision making of the Senior Leadership Team.
As part of the role, you will undertake a Level 3 Apprenticeship in HR Support at Mid-Kent College, where you will use your work responsibilities to work towards a nationally recognised CIPD apprenticeship.
KSS is looking for a highly engaged and proactive individual who wants to develop a career within HR and help enhance the workplace for all members of Team KSS. You should respect that the role will require a high level of sensitivity due to the nature of work that will be undertaken. Alongside this you will require an excellent attention to detail and strong written and verbal communication to help engage with al members of Team KSS.
Duties to Include:
- Maintain, create, and update all employee records in an accurate and timely manner.
- Undertake administrative activities linked to the employee lifecycle from new starters, promotions, colleague changes and leavers.
- To check and maintain all pre-employment documentation associated with Disclosure and Barring Service (DBS) and Right to Work compliance prior to the commencement of employment.
- Support the induction of new employees into the Charity and make sure that all payroll and employment documentation is collected.
- To complete payroll data inputting on a monthly basis, and ensure that Senior Managers are provided with payroll reports in a timely manner.
- Support both managers with the appraisal process and ensure that performance management is recorded and reviewed regularly and within set deadlines.
- Be responsible for the booking and evaluation of training and making sure all training undertaken by staff is recorded accurately.
- Maintain and update the KSS Learning Platform when necessary. This may include the adding and removing of staff members, the updating of e-learning materials and the collating of statutory training records and completion dates.
- Work with members of Team KSS to develop and build training courses through our e-learning authoring platform.
- Be a champion of all HR systems within KSS, and work with the HR Manager to ensure that they provide solutions and analytics to members of Teams KSS and the Senior Leadership Team.
About KSS:
We are Air Ambulance Charity Kent Surrey Sussex (KSS), and we fight every day to save lives. We are Team KSS, a close-knit team of dedicated, skilled, sector-leading experts with an incredible level of expertise. We are passionate about what we do which drives us to always deliver our very best.
We’re driven by our purpose of saving lives and ensuring the best possible outcomes for our patients. Last year alone we responded to over 3,000 incidents. We are fearless and tireless in fighting to save every life.
Our charity headquarters and forward operating base are located at Rochester Airport, with our aircraft hangar and maintained at Redhill Aerodrome. When the call comes, we can reach any part of Kent, Surrey or Sussex in under 30 minutes.
Additional Information:
The closing date for this role is the 31st July 2024. However, the role may close prior to this date if a suitable candidate is found.
Location: Rochester Airport, Kent
Contract: Fixed Term Contract, Full time
Salary: £12,313
Benefits:
- 33 days annual leave rising with service
- Occupational/Enhanced Sick Pay
- Enhanced Parental Leave
- Access to the Blue Light Card and Blue Light Events
- Access to the Wellbeing Hub
- Money Purchase Pension Scheme
- Group Life Assurance Cover
- Group Income Protection Cover
- Critical Illness Cover
- Employee Assistance Programmes
- Hybrid working
- Development opportunities
Closing date: 03-08-2024
REF-215 260
You will be required to maintain the upkeep of both the Charity’s HR management system, and our Learning Platform, which will contain a high level of sensitive and personal data. Using that data, you will also be responsible for creating and publishing reports that will support decision making of the Senior Leadership Team.
As part of the role, you will undertake a Level 3 Apprenticeship in HR Support at Mid-Kent College, where you will use your work responsibilities to work towards a nationally recognised CIPD apprenticeship.
KSS is looking for a highly engaged and proactive individual who wants to develop a career within HR and help enhance the workplace for all members of Team KSS. You should respect that the role will require a high level of sensitivity due to the nature of work that will be undertaken. Alongside this you will require an excellent attention to detail and strong written and verbal communication to help engage with al members of Team KSS.
Duties to Include:
- Maintain, create, and update all employee records in an accurate and timely manner.
- Undertake administrative activities linked to the employee lifecycle from new starters, promotions, colleague changes and leavers.
- To check and maintain all pre-employment documentation associated with Disclosure and Barring Service (DBS) and Right to Work compliance prior to the commencement of employment.
- Support the induction of new employees into the Charity and make sure that all payroll and employment documentation is collected.
- To complete payroll data inputting on a monthly basis, and ensure that Senior Managers are provided with payroll reports in a timely manner.
- Support both managers with the appraisal process and ensure that performance management is recorded and reviewed regularly and within set deadlines.
- Be responsible for the booking and evaluation of training and making sure all training undertaken by staff is recorded accurately.
- Maintain and update the KSS Learning Platform when necessary. This may include the adding and removing of staff members, the updating of e-learning materials and the collating of statutory training records and completion dates.
- Work with members of Team KSS to develop and build training courses through our e-learning authoring platform.
- Be a champion of all HR systems within KSS, and work with the HR Manager to ensure that they provide solutions and analytics to members of Teams KSS and the Senior Leadership Team.
About KSS:
We are Air Ambulance Charity Kent Surrey Sussex (KSS), and we fight every day to save lives. We are Team KSS, a close-knit team of dedicated, skilled, sector-leading experts with an incredible level of expertise. We are passionate about what we do which drives us to always deliver our very best.
We’re driven by our purpose of saving lives and ensuring the best possible outcomes for our patients. Last year alone we responded to over 3,000 incidents. We are fearless and tireless in fighting to save every life.
Our charity headquarters and forward operating base are located at Rochester Airport, with our aircraft hangar and maintained at Redhill Aerodrome. When the call comes, we can reach any part of Kent, Surrey or Sussex in under 30 minutes.
Additional Information:
The closing date for this role is the 31st July 2024. However, the role may close prior to this date if a suitable candidate is found.
Location: Rochester Airport, Kent
Contract: Fixed Term Contract, Full time
Salary: £12,313
Benefits:
- 33 days annual leave rising with service
- Occupational/Enhanced Sick Pay
- Enhanced Parental Leave
- Access to the Blue Light Card and Blue Light Events
- Access to the Wellbeing Hub
- Money Purchase Pension Scheme
- Group Life Assurance Cover
- Group Income Protection Cover
- Critical Illness Cover
- Employee Assistance Programmes
- Hybrid working
- Development opportunities
Closing date: 03-08-2024
REF-215 260
Posted on: 03 July 2024
Closing date: 31 July 2024 at 01:00
Job ref: 215260
Tags: Human Resources
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