Finance Manager

Role Summary:  We are looking for an experienced and proactive Finance Manager to oversee our financial operations. This is a key role within our small organisation, ensuring the accuracy of our financial information and maintaining compliance with all statutory financial regulations. You will work closely with the Executive Director and Board of Trustees, contributing to the long-term sustainability of the charity through effective financial management and reporting.  WFH is permissible in this role, although you will be required to attend quarterly Finance & Audit Committee meetings with Trustees in person.

Line Manager: Executive Director

Key Responsibilities:

JOB DESCRIPTION: The role includes, but is not limited to, the following: 

1.       To be responsible for maintaining the entire accounting function of the charity using Xero accounting software, inputting financial data and ensuring all reconciliations are completed by 10th of each month.   Control and reconciliation of income and expenditure relating to major fundraising events, managing debtors and banking takings.  Assisting in preparation of financial reports for donors as required.

2.       To keep up to date with statutory regulations, guidelines and best practice for the financial management of charities, ensuring Trustees are properly advised of their statutory responsibilities.

3.       To maintain, and amend where necessary, financial procedures and administrative systems to ensure accurate capture of financial information as required by statute, including cataloguing of all receipts and holding staff to proper filing of financial documents. 

4.       To maintain proper use of charitable funds, including restricted funds, ensuring that expenditure remains within pre-approved budgets and does not outstrip income.

5.       To liaise with the payroll provider with regards to any changes by 17th of each month, arrange salary payments for 24th of each month (UK staff x3).  Maintain Pension Scheme records and liaise with Pensions Regulator.

6.       To liaise with auditors to ensure that statutory obligations are met on a timely basis and final accounts are available for sign off at September Trustees Board Meeting. 

7.       To work collaboratively with staff in Uganda and Zambia, and any other partner organisations, speaking over the telephone and through Skype, helping them to maintain accounts and adhere to financial procedures that meet required standards for a UK charity. 

8.       To be the principal contact with the Charity’s bank and the main administrator of the online and telephone banking. 

9.       To liaise with FX bank contacts for best rates facilitate bi-monthly overseas transfers and have awareness and monitoring of exchange movements.

10.   To process claims for Gift Aid, during and up to end of financial year by 20th April.

11.   To produce, in collaboration with other staff, annual budgets, cash flow projections for consideration by Trustees at the Finance Committee and Board meetings in February/March each year.

12.   To provide regular financial reports, both verbally and in writing, to the Executive Director, Treasurer & Trustees including quarterly summary of income and expenditure, full monthly profit and loss and management accounts and cash flow projections.

13.   To attend quarterly Finance Audit Committees, and Board meetings if required.

The job description may be modified by African Revival from time to time.

Candidate Profile:

Essential:

• Experience managing the full financial function of a charity or similar organisation, including familiarity with accounting software (preferably Xero).
• Strong knowledge of charity accounting standards, financial regulations, and best practices.
• Excellent organisational skills with an eye for detail and the ability to manage multiple tasks and deadlines.
• Ability to communicate financial information clearly and concisely, both verbally and in writing.
• Comfortable working collaboratively with overseas teams and partner organisations.
• UK resident - with a full driving license and access to a vehicle (current office in Send is not accessible by public transport, although office may relocate to a more accessible location soon).

Desirable:

• Experience working in or with international development charities.
• Knowledge of currency exchange management and international fund transfers.
• Experience with Gift Aid claims and donor reporting.