Personal Assistant

About the role     

A4S was established by HM King Charles III in 2004, when he was The Prince of Wales, to transform finance to make sustainable business, business as usual. Today we work with leading CFOs, finance managers, business schools, regulators, standard setters and more, to drive a fundamental shift towards resilient business models and a sustainable economy. 

The Personal Assistant will provide professional diary, business and administrative support to four roles -  the Executive Director of Knowledge and Learning, the Director of the CFO Programme, the Director of Capital Markets and Fundraising, and the Head of Europe and Global Reporting Lead (‘the principals’).  

Responsibilities of the role will include:  

• Plan and co-ordinate the principals’ diaries, arranging meetings and calls, and helping to prioritise time. 

• Manage logistics for meetings, ensuring agendas, briefs and papers are prepared, as appropriate. 

• Monitor email traffic, ensuring the principals’ email inboxes are prioritised and highlighting urgent emails for action. 

• Organize the logistics and travel arrangements for overseas business trips undertaken by principals. 

• Arrange logistics for meetings and workshops, including liaising with attendees and their PAs, and circulating papers. 

• Attend meetings, take minutes as required and produce documentation in a timely manner. 

Download the full job description attached to this vacancy.

About you      

You will have administrative support experience and previous PA/Secretariat experience, including responsibility for diary management for multiple principals concurrently. You will have a proven ability to work efficiently under pressure to meet deadlines and have excellent organizational skills. 

Excellent communication skills (both written and oral) and proven experience of engaging with a wide range of people at all levels in a professional capacity are essential. Candidates must also demonstrate a high level of attention to detail and be comfortable working with various new IT systems and software.  

Interest in sustainability, business, and/or finance, as well as knowledge of Salesforce or similar CRM systems and European languages other than English, would be an advantage.  

Further specifications are available in the full job description.  

About us 

A4S offers a competitive range of benefits, a good work-life balance, employee growth and development, and a vibrant organizational culture.   

You’ll join a small team of about 45, who are based primarily in and around London. You’ll interact and work with most of your colleagues and stay in the loop on the full extent of our programmes. We value our people, and strive for a collaborative, supportive and non-hierarchical structure.   

Our dedicated office is in Mindspace Shoreditch- a vibrant, modern and dog-friendly co-working space which hosts weekly events including brunches, after-work socials and the occasional ping pong evening! We also organize our own team lunches, park days and away days - with team volunteering days also on the horizon. 

Benefits 

The benefits outlined below are specific to UK employees, however, we strive to provide similar benefits for staff in other locations. 

1. 25 days leave, increasing by one day every year to a maximum of 30 days (pro-rata for part-time roles).2.

2. Up to 5 days per year for volunteering. 

3. BUPA private medical insurance which covers GP virtual consultations, hospital treatment, cancer treatment, mental health treatment and more. This is available from the beginning of employment and covers pre-existing conditions. 

4. A 7.5% employer pension contribution, with a 2.5% minimum contribution from the employee. 

5. WeCare membership, providing you and your family or cohabiting partner with access to 24/7 medical consultations, mental health support, guidance on legal and financial issues, and more. 

6. Death in service and income protection insurance. 

7. Perkbox membership, offering: generous discounts across everyday spending, wellness and fitness, restaurants, gifts, travel, and more; Perkbox Medical, through which you can book virtual GP appointments and receive prescriptions; and a wellness hub with content covering nutrition, workouts and meditation.

8. Flexible working arrangements – both in terms of location and core hours  (subject to agreement and role-dependent, but never unreasonably refused) 

9. A ‘cycle to work’ scheme. 

To apply 

You can find the full job description attached below – please read this carefully before applying.   

Please complete the application form by clicking 'apply' below, submitting both your CV and a cover letter of no more than 2 pages as attachments where prompted. Please specify in your cover letter where you first heard about this position (eg Linkedin, Charity Job, Escape the City, A4S webpage etc.). 

We value a diverse and inclusive team, and we know that studies have shown that some potential applicants are less likely to apply for jobs unless they meet every single requirement. If you are excited about this role but your past experience isn’t an exact match, we encourage you to apply and let us know what you can bring to it and A4S. You may be the right person for this job, or for future opportunities.   

Applicants should be able to show an understanding of A4S and its programmes, and outline what they can bring to the role.  

Applicants must have the right to work in the UK. We will consider applicants with Graduate or HPI visas that have at least 18 months remaining for permanent roles. We are currently unable to offer visa sponsorship.  

For more guidance on applying to A4S, please see ‘Tips for your application to A4S’ attached to this vacancy.