Team Administrator Jobs

Are you passionate about making a real difference in the lives of pregnant women facing barriers to equitable maternity care?

Sister Circle are a women-led charity based in London, we work with women from diverse backgrounds, living with complex situations and who at highest risk of poor healthcare.Whatever a woman’s circumstances, we walk alongside her as an individual, building trusting relationships that enable women to thrive mentally, physically and socially.

Our support for women: Maternity Mates: one-to-one continuity of care support during pregnancy, labour and birth and postnatally by a trained local volunteer who may share experiences and speak up to 15 languages between them. Her Health: One to advocacy in two languages for women who have experienced gender-based violence, female genital cutting. Healing Conversations: one to one trauma counselling in five languages and baby loss peer support.

Sister Circle is looking for a part-time Programme Lead who is committed to tackling one of the most pressing challenges in women’s health today—improving equity and justice for underserved communities of women.

The Role

In this newly created role of Programme Lead, you will be responsible for working closely with pregnant mums and Maternity Mates volunteers to provide tailored support to ensure each pregnancy is a positive experience. You will be responsible for the assessments to determine the support needs of pregnant mums, matching each with her volunteer Maternity Mate; whilst mentoring each volunteer through her journey with mum to provide the very best support.

You will develop good working relationships with volunteers and pregnant mums and take responsibility for continuous improvement so that mums receive the very best possible support and are able to navigate and make choices for themselves. You will proactive and enjoy working collaboratively with your Project Manager and other members of the Sister Circle team.

You will be expected to work from one or two of the Family Hub sites within Croydon.

You will be confident and proficient in:

Programme Management – delivering high quality support programme for mums living with complex needs and managing volunteers. Effectively manage a significant caseload and effectively manage multiple priorities, at times under pressure.

Engagement and Collaboration – working closely with colleagues to deliver the day-to-day support.

Problem-Solving and Service Development – Ability to identify and come up with solutions to challenges.

Data Analysis and Impact Reporting – Experience of gathering data from beneficiaries and volunteers.

Application Instructions

We would like you to complete and submit the following:
• CV (Max 2 pages)
• A Covering Letter letting us know why you would like to work with us and in this role, how your work and experience meet the essential and desirable requirements for this role. 

Applications without a covering letter and received after the deadline will not be considered.

Closing date: Wednesday 23rd April 2025 at midday.
 

This post is open to female applicants only as this is deemed a Genuine Occupational Requirement (GOR) for this role under Schedule 9, Paragraph 1 of the Equality Act 2010.

This is an exciting opportunity to join and lead a dynamic and successful NHS charity which makes a difference to the lives of patients and staff at our hospitals every day.  As Head of Charity you will be at the forefront of our fundraising efforts, driving campaigns, appeals and activities, as well as ensuring that we demonstrate the benefits of fundraising to NHS patients and staff.

At the Royal Devon Hospitals Charity, we are dedicated to enhancing the lives of NHS patients and staff through impactful fundraising and community engagement. Our charity shops, vibrant community events, and strong local support are just the beginning. Your responsibilities will include:

•  Leading fundraising campaigns - launch and manage compelling appeals, including our current Super Theatre appeal, that inspire and engage donors.

•  Organizing memorable events - create and oversee events that bring people together to have fun, foster a sense of community and raise money for causes, close to people’s hearts.

•  Building community awareness - ensure that our community understands the Charity’s mission, what it is here to do and how to get involved.

•  Acting as an ambassador – act as an ambassador for the Charity with potential donors, grant organisations, public, patients and staff.

•  Strategic planning - think strategically to align the Charity’s resources with the priorities of the NHS Trust, supporting Trustees in making long- term and effective investment decisions.

The team covers Northern Devon and Exeter and Eastern Devon, offering a diverse and supportive environment where you work will directly benefit patients and staff, improving their experiences and outcomes.

Working Pattern: 37.5 hours across Monday to Friday

Interview Date: Week commencing 12th May 2025

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Purpose

We are looking for an experienced Children and Families Worker to support survivors of trafficking and other forms of violence who are parents, and their children. For parents, you will play a crucial part in helping them develop their capacity and parenting skills, both practically and emotionally; enabling them and their children to live safe and happy lives. You will build strong, trusting and compassionate relationships, empowering survivors to find their voice and learn and develop skills to support their families.

For children, you will design and deliver sessions, activities and educational outings to provide enriching experiences that encourage learning, wellbeing, creativity and social development. The Children and Families Worker will work collaboratively with internal teams, partner charities, social enterprises, and local agencies to create a supportive environment for children and families on their journey of recovery and towards independence.

Main responsibilities

Casework provision

• Deliver compassionate, high quality, tailored support to mothers and children at Ella’s.

• Empower survivors to find their voice and advocate for themselves and their children, fostering self-advocacy and empowerment

• Promptly address any safeguarding concerns, adhering to Ella’s’ safeguarding procedures to ensure the safety of the women and children

• Build strong, trusting relationships with service users and their children

• Display sensitivity and responsiveness to the rapidly changing emotional and physical needs of service users and their children, tailoring support strategies accordingly.

• Manage all casework-related paperwork, ensuring compliance with Ella's policies and procedures on data protection and confidentiality.

• Maintain accurate and timely casenote records within Ella's case management system, recording each service user contact within 24 hours.

• Assist service users with administrative tasks for their children such as making nursery/school applications, liaising with healthcare professionals, and children’s support services

• Act as an advocate during external appointments, if needed, ensuring that the service user's needs and preferences are effectively communicated and respected.

• Attend external meetings and appointments with healthcare professionals, educational service providers, and children social service providers

• Draft covering letters and support letters to complement service users' application forms, advocating for specific needs, or keeping other organisations informed as required.

• Maintain effective communication with other agencies involved in the care and support of children to ensure all their needs are adequately addressed.

Community and child centred focus

• Plan, organise and run regular sessions tailored to different age groups of children, providing them with enriching experiences that encourage learning, wellbeing, creativity and social development. 

• Facilitate and/or provide childcare supervision for service users, whilst they engage in sessions with their caseworker and during community sessions, ensuring a safe and nurturing environment.

• Design and coordinate engaging activities and educational trips during school holidays, creating memorable experiences for children and parents, and promoting  personal growth.

• Take the lead in designing, organising and running parenting classes for service users. Provide valuable guidance and support to help mothers develop effective parenting skills and foster healthy relationships with their children.

• Liaise with caseworkers and Ella’s’ Service Manager to ensure that our services continue to meet the developmental, emotional, and educational needs of the children of survivors.

• Provide information and data to support Monitoring and Evaluation related to this role.

• Support families with homework management and after school clubs as needed.

• Support mothers with locating and accessing appropriate services or community sessions in their local area to meet additional needs and promote pathways to independence.

• Optimise the childrens’ space within Ella’s’ community building, ensuring it is safe, friendly and fit for purpose. 

Safeguarding, and health and safety 

• Ensure all major incidents, accidents, safeguarding concerns or potential hazards are managed, reported and recorded following Ella’s’ policies and procedures.

• Ensure all safety and security procedures are followed to keep self and others safe.

• Maintain a safe and secure working environment.

• Participate in the identification and assessment of risks and implement agreed working procedures to minimise their impact; writing risk assessments as required.

• Promote awareness of health and safety amongst service users, including those who use emergency/on call systems, fire prevention and control systems as necessary.

• Ensure the location confidentiality of Ella’s’ premises to protect survivors and safeguard staff and volunteers.

Other/general duties

• Work with management to design, implement and strengthen ways to ensure survivors are helping lead the design and delivery of Ella’s’ services and operations.

• Distribute relevant ‘gifts in kind’ to survivors across the service as needed.

• Develop strategic partnerships with local agencies working within the VAWG sector and other local organisations or businesses that could enrich the work of Ella’s.

• Attend any training required for the role, keeping up to date with any developments and changes within the sector.

• Represent the work at Ella’s with integrity at all times.

• Adhere to all Ella's’ policies and procedures at all times.

• Complete any duties directed by the Service Manager within the scope of the role.

• Attend any team meetings required.

• Contribute to Ella's’ strategic goals and direction of growth.

• Attend monthly supervision with the Service Manager and keep in regular contact.

• Manage all paperwork, processing any personal data in accordance with Ella’s’ policies and procedures

• Supporting content gathering and signing off with the fundraising team.

Person specification

Skills

Essential 

• Ability to facilitate child appropriate sessions, tailored to age and specific needs.

• Ability to work with parents and children, in a trauma informed setting

• Ability to read and understand policies/procedures.

• Good organisational and time-management skills.

• Excellent interpersonal and communication skills, both verbal and written.

• Administrative, recording and reporting skills. 

• Team working. 

• Ability to work within a ‘risk assessed’ environment. 

• Ability to maintain clear boundaries. 

• A practical and flexible approach to work, with the ability to learn new concepts quickly.

• Excellent IT skill suitable for the role, in particular Microsoft Word, Google Drive, Gmail, Casework Management Systems.

Desirable

• A second language (highly desirable languages include; Vietnamese, Albanian, Yoruba).

• Full and clean driving licence.

Experience

Essential

• Designing and leading training sessions

• Running community sessions/outings 

• Working with vulnerable women and children.

• Children’s work experience: in educational settings, refuges, and/or social care settings.

• Budget and petty cash management.

• Target and deadline driven work, and report writing.

Desirable

• Working with migrants, including refugees and asylum seekers.

• Working in small charities.

• Gathering views and ensuring participation towards user led delivery of services.

Knowledge

• Developed understanding of trauma and mental health support needs.

• Safeguarding and professional boundaries.

• Understanding of statutory service providers, systems and support available eg social services

• Principles of good health and safety. 

• Safeguarding children and vulnerable adults. 

• Broad understanding of the UK education system.

• Understanding of working with families who have experienced trauma

• A broad understanding of children services and processes.

Desirable

• Familiar with issues around immigration and migrant experience in the UK.

• Familiar with issues around families with high risks/vulnerabilities

Ethos

Essential

• Possess a commitment to follow the policies, procedures and ethos of Ella’s, and to advocate on behalf of the organisation. 

Desirable

• Experience of working with people from different backgrounds.

Benefits 

• You will be part of a small but dynamic organisation changing women’s lives, supporting and empowering them to build safe futures.

• You will have the opportunity to help give direction and vision to the work of Ella’s, and to work alongside a committed team.

• Access to a professional supervisor.

• 28 days holiday, plus bank holidays.

Special conditions

• An enhanced Disclosure and Barring Service check will be undertaken.

• Due to the nature of the work, this post is for women only.

• The role is subject to a six-month probationary period.

• An ability and willingness to work flexibly, and at other Ella’s locations if required, is necessary for this role.​

More about Ella’s 

Ella’s is a London-based organisation working with women who have survived trafficking and sexual exploitation. Our mission is to do everything we can to ensure survivors have all they need to recover and build lives that are safe and free. 

Here is a summary of our main activities:

• We run six safe houses. This supported accommodation is crucial for survivors, until they are ready and able to live independently. 

• We provide regular support for women and families in neighbourhoods across London, and many more further afield when they need us. 

• We speak out on issues affecting the women we work with. We care deeply about survivors of trafficking and exploitation and want to see a world where these crimes are not tolerated. 

Ella’s is an equal opportunities employer. We encourage applications from all backgrounds and communities, as we believe having a diverse team adds value and positively impacts our service. We actively encourage applicants from BAME backgrounds, LGBTQ+ applicants and those with disabilities. We are committed to equality and diversity within our organisation.

(Photo: Tom Price/Ella’s)

Location (UK): Office Hybrid* - London 
Hours: Full-time 35 hours per week 
Benefits: Read more about the excellent benefits we offer on our profile page
Contract type: Permanent
Travel: Occasional Travel to Chesterfield, Cardiff, Glasgow and Belfast offices and external events.
 

Join us and use your skills, knowledge, passion and energy to help us achieve a future free from arthritis.

We are seeking two highly experienced, organised and efficient Executive Assistants to join our Executive Administration team managed by our Senior Executive Administration Manager. Collectively the team offer proactive support to our Chief Executive Officer (CEO), Board of Trustees and the Senior Leadership Team (SLT) in leading the charity efficiently and effectively and achieving our strategic and operational objectives. 

About the role

One of the Executive Assistants will work with our Chief Operating Officer who works across the charity and leads our Finance and Corporate Services Directorate, along with supporting the Director of Income and Engagement. The other will work with the Director of Services and Devolved Nations and the Director of Research. 

The roles play a critical part in delivering executive support and will be required to collaborate and build positive working relationships across the Charity, demonstrating a flexible and team focused approach ensuring that leadership are provided with a high quality, customer focused executive administration support service.

About you

If your knowledge, skills and experience include the following then we’d love to hear from you:

• Excellent organisational and administration skills, with the ability to proactively manage multiple tasks. 
• High levels of professional judgement accompanied by confidentially, integrity and diplomacy. 
• Extensive experience of providing support at senior level and working with a range of stakeholders. 
• Collaborative, proactive with a focus on continuous improvement and providing a high-quality customer focused service. 

*As a hybrid worker the expectation is that you will spend around 40% of your working time in our office spaces or working in community settings. As an inclusive employer we will consider home-based working for anyone where office-based hybrid working would be a barrier to being able to work for us, for example for someone living with a long-term health condition or disability.

We do not wish to receive contact from agencies or media sales. 

Please note that we do not use Artificial Intelligence (AI) during our recruitment and selection processes, and we would respectfully ask that you also refrain from using AI during the selection process. Whilst we do recognise that AI may be a beneficial tool for some when aiding research and preparation for an application or interview, we want to maintain a fair, inclusive and positive recruitment experience at Versus Arthritis where candidates can feel supported to demonstrate their experience, knowledge, and skills without the use of AI generated answers. 

Interview

Interviews expected: Date to be confirmed at Versus Arthritis London Office 

As a Disability Confident Employer, we guarantee you will be offered an interview if you disclose a disability and demonstrate sufficient evidence within your application that you meet the essential criteria for this role. We will also make any reasonable adjustments you may require for your interview.

Title: Male Live In Support Worker

Responsible to: Senior Support Worker

Responsible for: Young people living in the accommodation (4 young people aged 16 – 18 years old seeking asylum in the UK).

Location: This is a live-in, residential role based in a supported accommodation home in Loughborough. Some work will be based in our office buildings.

Hours: 25 hours per week on duty – this is a mixture of day, evening and weekend shifts. Two days a week will be off duty.

Leave: Two nights a month can be taken as nights away from the home. This in addition to annual leave allowance. Annual leave - 33 days (converted into hours) pro-rata for number of hours worked

Salary Band: £24,150 - £27,760 per annum.

Benefits in kind: Rent-free accommodation, including Wi-fi, gas, electric and council tax bills.

Contract: Permanent

Start Date: Immediately

About Us: Baca is dedicated to supporting unaccompanied young people, helping them achieve their potential and rebuild their lives for a better future. We are looking for a passionate and dedicated Support Worker to join our team and make a real difference in the lives of young asylum seekers and refugees.

Role Overview: As a Support Worker, you will provide advice, assistance, and support to young people in the home. You will be a key member of the Support Team, delivering Baca’s services in line with our Vision and Values. Your role will include attending to the practical and emotional needs of young people, supporting the development of living skills, and helping them manage and look after a home.

Key Responsibilities:

• Welcome newly arrived young people into the accommodation, ensuring they feel safe and able to rest.
• Support young people in developing independent living skills, physical and emotional wellbeing, personal safety, education, and social engagement.
• Act as a positive role model, offering advice, guidance, and assistance.
• Train young people in living skills such as washing, cleaning, cooking, and budgeting.
• Provide emotional support during times of difficulty, anxiety, or stress.
• Encourage young people to maintain a healthy routine, including attending education and social activities.
• Work collaboratively with the Rebuild Team to ensure all young people are safeguarded and supported.
• Maintain good communication with relevant team members and social workers.
• Ensure regular reporting requirements are met, in line with Ofsted regulations.
• Participate in team meetings and contribute to achieving young people’s outcomes.

Person Specification:

• Passionate about supporting unaccompanied young people and helping them achieve their potential.
• Excellent interpersonal skills with the ability to inspire and motivate young people.
• Self-motivated, responsible, reliable, and able to manage your own time and workload.
• Supportive, approachable, and willing to set boundaries in line with Baca’s values.
• Ability to work as part of a diverse team and in partnership with external stakeholders.
• Knowledge of safeguarding practices and issues faced by young asylum seekers and refugees.
• Experience in working with young people, particularly in a 1-2-1 and group setting.
• Good ICT skills and ability to manage multiple tasks.
• Ability to drive and access to a vehicle is essential.

Other Requirements:

• The successful applicant will be required to have an enhanced DBS check.
• Adherence to all Baca’s policies and procedures.

How to Apply: If you are passionate about making a difference and meet the above criteria, we would love to hear from you. If suitably strong candidates are shortlisted before the deadline, in-person interviews will take place immediately after shortlisting. Join us at Baca and help us support young people to rebuild their lives and achieve their dreams!

Please note: We cannot offer sponsorship for this role as Baca is not on the Home Office list.

About Ataxia UK 

Ataxia is the umbrella term for a group of neurological conditions and Ataxia UK is the UK’s leading ataxia support and research charity. Ataxia UK collaborates with the global ataxia community through our Research team, and we are on the board of the international non-profit association, Euro-ataxia. Our Services team focuses on helping everyone affected by ataxia in the UK to live their best life. We have a Helpline and Advocacy service providing information, advice, and 1-2-1 support to help people access their rights; whilst the Community Engagement service provides activities, engagement and volunteering opportunities to bring the ataxia community together and reduce feelings of isolation.  

About the Role   

You will be joining at an exciting time for Ataxia UK as we enter our 60th anniversary year.

Responsible for the communications officer as well as a range of external suppliers, you will lead the day-to-day communications function as a key member of the Fundraising & Communications department. Working closely with the new Director of Fundraising & Communications, you will have the opportunity to help shape Ataxia UK’s new communications and brand strategy. You will work closely with the Director and Managers from the Fundraising team to engage and cultivate our network of Friends and volunteers, celebrity ambassadors, donors and fundraisers through dynamic marketing and communications assets and materials.

Ataxia UK operates a hybrid- working policy, with full time staff working 5 days a week expected to work from our offices in Highgate a minimum of 2 days a week. This is adjusted to 1 day per week for part time. 

About you 

You will be a creative and dedicated communications professional looking for a new challenge and excited by the opportunity to help shape our new strategy. You will be someone who thrives in a project-management environment, as comfortable learning as you are leading, and able to work both independently and closely with colleagues and external suppliers.

Organised and details-focused, you are confident using data to help steer and focus our communications outputs. You will have a keen understanding of how the role can support our fundraising and you will have experience working closely with fundraising teams or on income-generating projects or events.  As curator of our brand and messaging, you will have the skills and experience to ensure we positively represent the interests of the ataxia community, and you will be someone who shares our commitment to supporting those affected by ataxia. 

Benefits of working for us. 

• 25 days annual leave (rising to 30 with a length of service)

• Access to a free Employee Assistance Programme & Employee Hotline 

• Flexible hybrid working 

• Pension scheme 

• Cycle to work scheme 

• Training and development opportunities 

• Extra day of annual leave for your birthday 

• Accredited Living Wage Employer 

• Staff travel loans – 3 months pass 

PLEASE DOWNLOAD OUR FULL JOB DESCRIPTION!

Barnet Mencap has been helping people with learning disabilities and/or autistic adults in the London Borough of Barnet for over 50 years. We provide supported accommodation, leisure and learning activities, information, advice, and guidance, and so much more. All while being committed to equal opportunities and the safeguarding of children and adults.

We know job satisfaction, flexibility, work/life balance, and a great team are incredibly important. So, at Barnet Mencap, in addition to offering 30 days of annual leave per year (including Bank Holidays), we have a TOIL system to allow flexible working. There will need to be some face-to-face work, but there will also be opportunities to work from home and/or have different working patterns as agreed by your manager. Travel expenses can be claimed, at the agreed rate, for journeys that are necessary in the course of your work; and claims for additional expenses will be reimbursed in accordance with our expenses policy. We also have auto-enrolment into a pension scheme with employer contributions in place, and all staff qualify for schemes like the Blue Light card.

We are looking for a focused individual to join our caring, passionate, and diverse team in supporting adults with moderate learning disabilities and autistic adults to live independently in housing situations of their choice. This role gives challenge and satisfaction and will suit someone that has:

• Experience of working with adults with learning disabilities and autistic adults in a community setting
• A good team member
• Understanding of the issues faced by people with learning disabilities and autistic people living independently and the skills to meet their practical, social and emotional needs
• A ‘Person Centred Planning’ ethos
• Excellent communication skills
• Good record keeping skills

The successful candidate will be required to complete an enhanced Disclosure and Barring Service check in line with Section 115 of The Police Act 1997.

Governance Officer

Are you looking for an exciting opportunity to work for an organisation that makes a difference? An organisation that nurtures its staff, encourages development and rewards staff for their hard work. If the answer is yes, then this is the role for you! 

Position: Governance Officer

Location: Oxford/hybrid

Hours: Part-time 30 hours per week

Salary: £28,713.20 to £30,921.84 per annum (FTE £35,412.95 to £38,136.93)

Contract: Permanent

Closing Date: Monday 21st April 2025 at midnight. Interviews will take place in Oxford on Wednesday 30th April 2025

The Role

We are looking for a proactive, committed and skilled Governance Officer to join the team.

In this role you will provide a comprehensive, high quality secretariat service, particularly to the Bishop’s Council, which acts as the Board of Directors of the Diocesan Board of Finance (income £30M, assets £520m, over 100 staff) and oversees a wide range of activity.

The Diocese is one of the largest in the Church of England covering the three counties of Berkshire, Buckinghamshire, and Oxfordshire with a thousand parishes, church schools and chaplaincies.  It is active in environmental action, addressing poverty and inequality, supporting children and youth work and much, much more.

You will ensure that meetings are scheduled and organised, agendas created, minutes recorded, and action lists monitored; elections organised and appointments made; governance advice given; relevant policies are in place and statutory registers are maintained.  You will have the opportunity to be in the room when most of the organisation’s key decisions are taken. You will be required to work occasional evenings (1 each in May and December) and Saturdays (1 each in March, June and November), with time off in lieu.

About You

You do not need to be a practising Christian or have a faith to work here - around 50% of our staff are not practising Christians but are comfortable with the Christian ethos that underpins this work. However, all staff do have a desire to make a difference.

To be successful in this role you will be an initiative-taker with strong administrative, governance support and minute-taking experience and ideally have previously worked with senior stakeholders. You will have strong verbal and written communication skills, accuracy, and diligence, especially in written work and be highly organised. You will also be flexible and adaptable to changing work demands.

Benefits and rewards include:

• 25 days holiday per annum, pro rata, rising each year by one day to a maximum of 30 days

• In addition to the statutory UK public holidays, the Diocese offers three privilege days

• Hybrid working

• Free parking and subsidised on-site café

• Generous employer pension contribution of 12.5% which includes death in service benefit (5% Employee Contribution)

• Electric car and cycle-to-work salary sacrifice schemes

• Access to wellbeing support via Employee Assistance Programme

• Enhanced family-friendly policies, including flexible working arrangements and a generous sick pay provision

• Access to low-interest financial services from Churches Mutual Credit Union including loans

• An attractive modern working environment

The Organisation

The Diocese is the administrative area of the Church, broadly speaking, covers the three counties of Berkshire, Buckinghamshire, and Oxfordshire. There are 815 churches in the Diocese – more than any other diocese in the Church of England. So, in many ways the best description is that it is the family of the 55,000 or so regular worshippers in these churches.

Only shortlisted candidates will be contacted for interviews. If you do not hear from us, your application has not been successful.

We want our commitment to equality, diversity, and inclusion for all to be reflected in the composition of staff. We are particularly keen to receive applications from candidates from communities currently underrepresented in the diocese.

You may also have experience in areas such as Governance Officer, Governance Administrator, Governance Coordinator, Governance Support, Governance Assistant, Secretary, PA, EA, Operations Officer, Operations Assistant, Operations Governance. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Are you an organisational whizz who loves optimising processes, keeping teams connected, and ensuring everything runs like clockwork? If so, this role could be perfect for you!

TPP are recruiting an operations Manager on behalf of our client, a respected social enterprise. They are looking for someone 4 days a week. The salary would be pro rata for 4 days.  This is a 9 month contract. They are ideally looking for someone to start in April.  They offer hybrid working. They are based close to Liverpool street.   

Benefits:

• Pension scheme with up to 8% employer contribution
• Enhanced Parental Pay
• Enhanced Parental Leave
• Menstrual Leave and more!

The Role:

As the Operations Manager, you’ll be the glue that holds internal operations together—streamlining workflows, improving internal systems, and ensuring everything from governance to HR and finance runs efficiently.

Main responsibilities:

• Operations & Process Improvement – Implement and optimise internal workflows, oversee shared mailboxes, document key processes, and lead the rollout of the new Intranet.
• Internal Communications & Events – Plan and manage ‘Company Connect’ meetings, including travel bookings, agenda setting, and feedback collection.
• Governance & Reporting – Maintain and update the Executive & Quarterly Strategic KPI Dashboards, prepare Board-level reports, act as Secretariat for subcommittees, and support policy reviews.
• HR & People Operations – Oversee HR systems and processes, including performance reviews, and maintain HR records.
• Finance Support – Work alongside the Finance Assistant to supervise cost control, payment runs, and potential automation of payroll processes.

Essential requirements:

• Experience in operations management, process improvement, or governance.
• Strong project management skills with the ability to juggle multiple tasks.
• Excellent attention to detail and a proactive approach to problem-solving.
• Comfortable working across HR, finance, and internal systems.
• Strong communication skills – you’ll be liaising with senior stakeholders, team leads, and external consultants.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Horatio’s Garden is a nationwide charity creating and nurturing beautifully designed gardens in NHS spinal injury centres. We are seeking a friendly, organised and energetic person with a warm and welcoming manner for the new role of Garden Coordinator.

The Garden Coordinator will join a team of several other dedicated staff across the charity’s existing projects. You will work closely with the Head Gardener, Arts Programme Manager and a team of volunteers to nurture the beautiful garden for people with spinal injuries and their visitors.

You will be responsible for the administration of the garden and coordination of the large group of volunteers. With the Head Gardener you will also arrange seasonal events for patients, their friends and family throughout the year.

Supported by the central Arts Programme Manager you will also be responsible for organising and running a range of social and creative activities for people with spinal injuries and their families and friends to enjoy creating an uplifting, friendly atmosphere in Horatio’s Garden and garden room. These sessions will need to be held on a weekend afternoon which is a critical time in the garden when most patients are available and often have friends and family to visit.

Currently the Arts programme includes crafts, quizzes, seasonal celebrations with lunches,  in addition sessional creative experts also deliver glass fusing workshops, felting, printing, talks, painting, ceramic workshop live music performances,

You will need to be a highly organised person with great IT skills and a proactive can-do attitude. You will be confident working both independently and as part of a team in the garden.

This is a fantastic opportunity for a confident, self-driven individual who is efficient, well-organised and has an outgoing personality. You will need to be adaptable and happy working with a wide range of stakeholders including people with spinal injuries and their families, NHS staff, volunteers and many different teams within the charity. An understanding of the healing benefits of gardens would be beneficial.

Key details 

• Salary: £16,070 (FTE £28,030)
• Location: The Welsh Spinal Cord Injury and Neuro Rehabilitation Centre,
  University Hospital Llandough, Cardiff
• Contract type/hours: Part-time, 21.5 hours
• Closing date: Sunday 13 April 2025

The role is part-time, 21.5 hours a week as follows:

• 17 hours, over 2 or 3 week days, to provide garden and arts administration
• 4.5 hours, one weekend afternoon, to provide arts/creative programme

You will need to be flexible with your availability.

Horatio’s Garden is a charity that creates and cares for beautiful gardens in NHS spinal injury centres. Leading garden designers develop the stunning sanctuaries for patients and their family and friends, creating an environment which becomes an integral part of their lives and care whilst spending many months in hospital. The beautiful garden includes stunning planting, a water feature and a large garden room to give patients a warm sheltered place to enjoy the garden in all weathers. The garden also features a large glasshouse, an area of raised beds for patients where garden therapy sessions will be held, and a comfortable office for garden staff.

We are looking for someone who has

Essential

• Outstanding interpersonal skills with experience of stakeholder engagement and networking
• Excellent communication skills, both written and verbal
• High level IT competency, specifically proficient with Microsoft Office 365 including Outlook, Word, Excel, PowerPoint
• Experience of planning and event organising
• Confident working alone and as part of a team
• Excellent time management skills
• Outstanding attention to detail

Desirable 

• Highly competent administrative experience, at least 2 years
• Experience of working with the NHS or in a healthcare setting
• Bookkeeping
• Experience of volunteer coordination and recruitment

Qualities

• Upbeat and outgoing personality with brilliant people skills
• Professional and confident with a proactive, can-do attitude
• Empathetic and kind
• Calm under pressure and able to thrive in a busy role
• Ability to prioritise and adapt the programme to suit the interests of changing patient groups
• Self-motivated and capable of working with the minimum of direction but understanding the limits of your knowledge and able to seek advice when required

Key responsibilities

• Volunteer coordination, training and recruitment
• Support the Head Gardener with administrative duties
• Ensure the garden and buildings are presented to a high standard at all times, including sharing in the upkeep and cleanliness of the kitchen and garden room
• Develop administration methods to support the efficient running of the garden
• Provide support to plan and run events in the garden
• Support visitors to the garden, booking in visits and assisting with garden tours
• Collating the banking of donations and managing petty cash
• Creating a relaxed and welcoming atmosphere, encouraging people with spinal injuries and their families to engage in the Entertainments Programme that are organised in the garden
• Coordinating catering arrangements and serving food and drinks
• Making posters and advertising events and activities via word of mouth
• Visiting wards to help patients to come out to the garden and garden room in hospital beds or wheelchairs.
• Handling the administrative side of the role, including risk assessments, ordering materials and budget-monitoring
• Working directly with patients and with the Arts Programme Manager to plan activities that reflect the patients’ interests
• Booking high-quality speakers, entertainers and freelance creative people to run sessions
• Working alongside session facilitators to support them.
• You will also be required to run sessions yourself, organise social activities and run quizzes

The role is a fantastic opportunity for an enthusiastic all-rounder to be involved in a dynamic charity, helping to make a difference to people who have experienced spinal injuries.

As a Charity we are committed to creating and promoting a culture that protects and preserves the welfare of the vulnerable people in our care. Our safer recruitment practices support this by ensuring that there is a consistent and thorough process of obtaining and evaluating information from and about candidates including criminal record checks, to ensure that all persons appointed are suitable to work for our Charity.

We are an equal opportunity employer and welcome applications from all sectors of society.

To apply, Please write a one-page covering letter, explaining why you would be suited to this role and send this along with a one-page CV.

NOTE: DBS, medical and reference checks will be conducted as part of the recruitment process.

• Location: Ipswich, Suffolk or Rugby, Warwickshire. Hybrid working possible, so must be within commuting distance.
• Salary: £26,000 – £30,000 per annum (pro rata for part-time)
• Interviews: w/c Monday 14th April
• Contract: permanent, full-time or part-time

About Tools with a Mission

Tools with a Mission (TWAM) is a Christian charity that collects, refurbishes, and ships tools to Africa, enabling people to develop sustainable livelihoods. Volunteers are at the heart of our mission, from refurbishing tools in our centres to speaking at events, driving our vans, collecting tools, and supporting operations across the UK.

We are looking for a Volunteering Coordinator to help manage and grow our volunteer network of over 550 volunteers across England and Wales. This is a key role in our organisation, ensuring that volunteers have a positive and meaningful experience while helping TWAM grow and develop. You will play a vital role in supporting and developing TWAM’s incredible team of volunteers.

The Role

As Volunteering Coordinator, you will be responsible for the recruitment, onboarding, and ongoing support of TWAM’s volunteers, ensuring they have a positive and meaningful experience. The core focus of this role includes managing volunteer applications, overseeing administrative processes, and ensuring strong communication with volunteers across the UK.

This is a flexible permanent position, and we welcome candidates who are interested in either part-time or full-time work. The core responsibilities remain the same, with opportunities to take on additional responsibilities based on availability and experience.

This role is also being advertised in Rugby, Warwickshire, with only one role available to be based in either site.

Key Responsibilities (Core Focus):

Volunteer Administration & Management

• Manage volunteer applications, ensuring they are processed efficiently through Assemble (our volunteer management system).
• Ensure volunteers submit required information and complete training in a timely manner.
• Oversee and maintain current volunteer opportunities, ensuring they remain active and updated.
• Work with a team of volunteers who assist with administrative tasks related to volunteer management.
• Provide ongoing support to volunteers alongside their designated managers, acting as a friendly and dependable point of contact. Build relationships with existing volunteers, ensuring they feel valued and engaged through regular communication and support.
• Report on volunteer engagement and impact, providing monthly insights on recruitment, retention, and volunteer hours to senior management.
• Respond to volunteer queries in a timely and helpful manner.
• Optimise volunteer processes and documentation for efficiency and consistency across TWAM’s various volunteer roles and locations.

Volunteer Onboarding & Engagement

• Send onboarding emails to new volunteers, ensuring they receive necessary information and support.
• Develop a check-in process to follow up with volunteers after joining, ensuring a smooth transition into their role.
• Implement and improve onboarding procedures to create a seamless experience for new volunteers.

Volunteer Recruitment & Outreach

• Work with the marketing and communications team to promote volunteering opportunities through social media, newsletters, partnerships, and volunteer centres.
• Ensure TWAM’s volunteer roles are up-to-date on external volunteer platforms to attract new applicants

Additional Opportunities for Role Development

For candidates with experience that are available for additional hours, there is potential to take on further responsibilities, including:

Volunteer Programme Growth & Engagement

• Develop and implement a strategy to grow TWAM’s volunteer base across the UK, focusing on priority areas where additional volunteers are needed.
• Lead volunteer retention initiatives, such as recognition programmes (awards, thank-you events, newsletters highlighting volunteer contributions).
• Create structured volunteer development pathways, allowing volunteers to gain new skills, take on leadership roles, or progress into employment.

Corporate & Community Engagement

• Develop and promote Employee Supported Volunteering (ESV) opportunities, working with businesses to create impactful corporate volunteering days.
• Build relationships with corporate partners, faith groups, and community organisations to increase group volunteering and long-term collaborations.
• Represent TWAM at networking events, community fairs, and industry forums to attract volunteers and partners.
• Work with companies to develop bespoke volunteering packages that align with their Corporate Social Responsibility (CSR) goals.
• Develop relationships with universities, colleges, and training organisations to attract students for volunteering placements, internships, and projects.

Strategic Development & Process Improvement

• Identify gaps in TWAM’s volunteer network and develop targeted recruitment campaigns to address specific needs.
• Collaborate with TWAM’s leadership team to align the volunteer programme with the organisation’s long-term strategy.

About You

We are looking for an organised, proactive, and people-focused individual who enjoys working with volunteers and managing administrative tasks. You should have strong attention to detail, excellent communication and IT literacy skills, and the ability to engage volunteers across different roles and locations.

Essential Skills & Experience:

• Experience in volunteer coordination, administration, or a similar role.
• Strong organisational skills with the ability to manage multiple tasks efficiently.
• Confident using IT systems, including volunteer management software or CRMs, and Microsoft Office/Google Workspace.
• Excellent communication and interpersonal skills, with the ability to engage and support volunteers.
• Ability to work independently while being part of a collaborative team.

Desirable:

• Knowledge of volunteer recruitment strategies and retention initiatives.
• Experience in corporate partnerships, outreach, or event coordination.
• Experience managing data, reporting, or evaluation processes.

What We Offer

• A meaningful role where you can make a real impact on TWAM’s volunteer programme and mission.
• Flexible working arrangements, including the potential for hybrid working.
• A supportive and passionate team environment.
• Professional development opportunities, including training and career progression support.
• Generous annual leave depending on agreed hours.
• Pension scheme, with employer contributions.

Build Up is a charity that runs practical construction projects across London, supporting young people aged 10-23 years old to shape their local area. We’re looking for a Programme Manager to join us and lead the delivery of these projects.

The role

You’ll coordinate Build Up’s year-round programme of youth-led design and construction projects, managing two Construction Project Managers to deliver them. You’ll develop project ideas selected by our young people and support our team to set up strong working partnerships. Overseeing Build Up’s pipeline of new projects and working with our fundraisers and partners to bring them to fruition will be central to your role.

Who you are

We’re looking for someone who can work flexibly across projects, balancing immediate and longer term priorities. You’ll have people management experience and be able to delegate and provide extra support when needed. Build Up’s partners include both informal groups and local authorities, so we need someone who’s comfortable setting up effective working relationships with organisations of all sizes. We don’t expect applicants to have design and construction expertise – full supervision is provided by other team members.

We value lived experience relevant to young people facing structural inequalities, including those related to ethnicity, gender, class, disability, income, housing, sexuality or care experience.

Who we are

Young people are often excluded from decisions about their communities, especially in areas of regeneration. At Build Up, we’re working to change that by supporting young people to design and build community spaces. We bring young people, builders and designers together, equipping young people with the tools and agency to have ownership over their neighbourhoods.

Key details

Salary: £41,926-47,008 FTE (£33,541- 37,606 pro rata for 4 days)

Hours: 4 days (30 hours) per week (flexible)

Benefits: 32 days plus public holidays (pro rata), 8% employer pension contribution.

Location / work pattern: We expect the successful applicant to work in our Elephant and Castle office at least 2 days a week.  The role will also involve in-person site visits and meetings throughout the week.

Start date: 1st July (flexible)

How to Apply

Click on the 'Apply via website' button below to apply online. The closing date for applications is Monday 14th April 2025.

  Oracy gives young people the skills and confidence to shape their lives and to build a more connected and cooperative world   

  Both nationally and internationally, public discussion and political debate are increasingly polarised and divided. Social media, fake news and new technologies such as AI can create echo chambers, where claims pass unchallenged, and different views are hard to find. The English-Speaking Union shows that there is a more constructive and collaborative path.  The ESU was founded in 1918 to build greater understanding and friendships between people and nations. We are an educational charity with international reach, with an ESU in over 50 countries. Today our work is focussed on training young people in oracy – speaking and listening skills, in critical thinking and self-expression - to build skilful communicators and engaged citizens and leaders.  

The English-Speaking Union and our work is more important now than ever.  

The Corporate Services team provides essential strategic and operational support across the organisation. Our governance function oversees compliance, risk management, and performance frameworks. The finance team manages budgets, financial planning, and reporting. All of this contributes to effective decision making. We are also responsible for looking after our properties, which includes maintaining oversight of two commercial leases, and maintaining Dartmouth House which is a grade II* listed events venue and our Head Office in Mayfair. 

The Governance Officer will provide high quality secretariat support to the Board of Trustees and its sub-Committees, and effective administrative support to the Chief Operating Officer. 

This role will work closely with the Executive Assistant to the Director General. 

Responsibilities and Expectations  

• Prepare and share agendas, minutes and actions for Committee and Board meetings. 
• Maintain, monitor and report progress on the Board and Committee Action Log. 
• Coordinate inputs to the annual management planning cycle. 
• Support the annual board effectiveness review. 
• Support and the annual external audit process. 
• Maintain the gift and hospitality register. 
• Manage the declaration and disclosure registers, and compliance monitoring tracker. 
• In consultation with our lawyers, carry out due diligence checks as required. 
• Maintain the contract register and advise on and facilitate reviews. 
• Undertake one-off projects in support of our Corporate Services. 
• Provide effective administrative support to the Chief Operating Officer. 

Skills and Experience  

• A track record of providing secretariat support. 
• Excellent administrative skills, highly organised with very good attention to detail. 
• A tactful and conscientious individual who can navigate through complex situations 
• Understands the importance of maintaining confidentiality
• A good understanding of charity governance. 
• Strong written and oral communication skills. 
• A motivated self-starter who can quickly translate issues into solutions. 
• A team player who can quickly build trusted relationships at all levels. 
• Strong communication and interpersonal skills. 
• Can confidently and professionally challenge and hold people to account. 
• The ability to manage several projects simultaneously whilst working at a high standard.
• Excellent IT skills including Microsoft Office. 

Benefits

•  Up to 10% employer matched pension contributions
• 28 days annual leave plus 8 days Bank Holiday (Pro rated)
• Employee assistance programme
• Group Life Assurance
• Cycle to work Scheme

Do you want to work with a leading advocacy charity organisation supporting those in need?
 
Do you have experience of working or volunteering in welfare, support or health and social care and are looking for a new challenge? 
 
Are you keen to make a difference to people who want to be heard? 
 
Then come and join us here at VoiceAbility. 

We have an exciting opportunity for an Advocate to join our team in Cheshire West and Chester.  Your role will require you to travel to locations such as hospitals and care homes across the area to meet with clients and professionals and be home based for administration; therefore, a suitable home internet connection is essential.

About us 
VoiceAbility is an independent charity and one of the UK’s largest providers of advocacy and involvement services. We deliver a wide range of service contracts funded by local authorities, health trusts and other voluntary and private sector organisations. 
 
We’ve been supporting people to have their say in decisions about their health, care, and wellbeing for over 40 years. We make sure people are heard when it matters most. For more information on what Advocacy is and the services offered then please visit our website. 

About you
Desirably you will have some experience of working as an Advocate, providing welfare, supporting, or caring for Adults or young people who have support needs, ideally for those with a variety of communication needs, mental ill health, physical health issues, or barriers to accessing education and support.

You should have worked or volunteered in health, social care, welfare, support services, education or young person’s services, or advice and guidance.

How will you make a difference?
You will be responsible for ensuring the individual’s wishes, feelings, beliefs, needs, and values are met to create positive outcomes for the people you support.

You will support people to speak up for themselves and grow in confidence, equip them to understand and exercise their rights and options, and will assist them in the decision-making process relating to their care, treatment, and support.

You will work resourcefully and collaboratively with the individuals you support.  You’ll be creative in your approach to empower our clients by ensuring you meaningfully explain people’s options and rights to them.  You’ll support individuals to fully participate in decisions affecting them and will make sure they have their voices heard. 

Professional Development?
You will have plenty of opportunities to enhance your professional abilities and you will make a real difference every day. Advocates are expected to be willing to gain, or to already hold, the Level 3 Award in Independent Advocacy Practice with disciplines suitable for the role they work in.

Benefits 

28 days annual leave plus bank holidays (pro-rata for part-time colleagues) rising to 30 days upon 5 years’ service 
5% employer pension & minimum 3% employee contribution 
Salary sacrifices pension scheme 
Separate Life Assurance Cover (equivalent of two times your annual salary) 
Staff discount scheme including retail discounts, entertainment, holidays, gym membership etc 
24/7 Employee Assistance programme 
Access to remote counselling service 
Paid Disability Leave 
Paid compassionate Leave 
Home Working Allowance  

Support with continuous professional development 

Access to Clifton Strengths Coaching for development  
Personal Development Plans 

How are staff supported to work remotely? 

VoiceAbility has a small number of offices. Employees including Team Leaders are homebased for Administration and meetings will be held online as well as in person in the relevant community. 

When you need to travel for work, expenses will be paid (mileage or public transport costs).  

VoiceAbility offers the usual regular manager one to ones, Staff forums and communities of practice depending on role. Team meetings with a mix of virtual and in person approach.

Equality and Diversity
VoiceAbility believes in fostering an inclusive workplace which welcomes, values and celebrates the diversity of its staff and partners, treats all on a basis of equality and encourages all to meet their maximum potential.

VoiceAbility are a Disability Confident employer, any applicant that identifies themselves as having a disability and can demonstrate that they meet all the essential criteria for the role will be offered an interview. If you need to apply in a different way, please visit our vacancy page on our website.

How to apply
To apply for this role please sign up for a recruitment account by clicking the apply button on this page. Follow the instructions to create your account, upload your CV, and complete our short application form. 

Important Dates:
Closing date for applications; 30 April 2025 Midnight 

Don’t forget to read the person specification so you can tell us about yourself and how your skills, abilities and experiences match the criteria outlined in the person specification.

Want to know more about VoiceAbility and the role?
Please visit the vanacy page on our website

We look forward to hearing from you.

NB: If you don't already hold the Independent Advocacy Practice qualification, and you are successful in your application, it is a requirement that you complete the core element within 12 months of commencing the training.  VoiceAbility will fund this training.