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Look Ahead Care Support and Housing, Newham (On-site)
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hireful, Forest Gate (Hybrid)
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Page 55 of 75
Remote
£31,615 per year
Full-time
Contract (Fixed Term 2 years)

Using Anonymous Recruitment

This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.

Job description

As a member of the Process and Administration Team (PAT)  at Libraries Connected, you will play a crucial role in ensuring efficient and cohesive administrative support for the organisation. Your primary responsibilities will include supporting new initiatives such as a potential leadership development programme, the development of online learning modules, the creation of a Futures Lab and Data Observatory, and managing tender bids for new commercial contracts. Additionally, you will have broader responsibilities across the organisation, including finance processing, development and maintenance of organisational systems, and the opportunity to engage in a variety of activities beyond your primary role.

Projects and Commercial Administrator will help deliver our portfolio of projects and programmes, the role will specifically include:

  • Supporting the development and delivery of our workforce development strategy including:
    • Our EDI strategy for our organisation and library sector
    • A peer mentoring scheme for heads of library service
    • A leadership development programme
    • Development of our online learning modules
  • Supporting the development of our new Futures Lab and Data Observatory
  • Support new Commercial Contracts from bid stage through mobilisation and into delivery

Libraries Connected has established a Process and Administration Team (PAT) whose role is to ensure that the Libraries Connected staff receive efficient and cohesive administrative support, and that resilience is built into the administrative processes in terms of knowledge sharing, process documentation and consistency. As a member of the Process and Administration team, this role will also have broader responsibilities across the organisation including supporting finance processing, development and maintenance of organisational systems, and the opportunities to work across a range of activities alongside the primary role. 

Main purpose:

  • Main activities for the role will include working with the Project and Commercial Managers to:
    • Schedule and organise meetings and events, including venue booking, catering, delegate lists as required
    • To provide technical support for online webinars and meetings
    • Provide secretarial support including managing and circulating meetings papers and taking minutes and updating action logs
    • Support management of project budgets and associated finance systems including raising invoices and reconciliation
    • To support project and contract reporting including collation of relevant data.
    • To efficiently manage and organise documentation and relevant data to provide clear audit trails and support reporting and evaluation of events, awards, and training
    • Manage travel and accommodation bookings
    • Answer queries from members and project partners
    • Conduct research into library sector activity, or how to improve our systems and processes, and write options papers
  • To work within the PAT function to manage cross organisational administration, including:
    • Managing the shared mailboxes
    • Finance transaction processing 
    • Organising team meetings 
    • Collaborating to developing systems and processes as required

Key relationships

  • Reports to the Project Manager and works with them to provide high-quality project management.
  • Works with the Commercial Manager and the wider Commercial Team to help secure and deliver contracts and services
  • Works directly with library teams to support the setup and delivery of the contracts
  • Works with the finance team and Process and Administration Team (PAT) to ensure financial processes are followed and provide support as needed
  • Works with PAT to support organisational processes
  • Supports the Libraries Connected Leadership Team

Please see the attached job description for a full description of the role, including person specification. 

Travel within the UK will be required.

Application resources
Application Instructions

How to apply:
• Please upload a copy of your CV
• Please submit a covering letter, which should include relevant experience and detail how you fit the person specification set out in the job description
• We do not accept covering letters generated by AI

We operate an anonymous recruitment process, which removes identifying information from applications in order to reduce bias in the recruitment process, for this reason, please remove any identifying information from any uploaded attachments, e.g. CV

Interviews are planned for 8th October 2024.

Posted by
Libraries Connected View profile Company size Size: 11 - 20

Our vision is an inclusive, modern, sustainable and high-quality public library service at the heart of every community in the UK.

JKP-240618-7987.jpg
Posted on: 20 August 2024
Closing date: 16 September 2024 at 23:30
Tags: Administration,Finance,Training / Learning,Project Management,Operations,Accounts Payable,Commercial,Compliance / Quality,Customer support,Data Entry,Information Management,Library,Office Management,Partnerships,Procurement,Research

The client requests no contact from agencies or media sales.