Job Title Jobs

A little bit about the role 

This role will be closing at 9am on Wednesday 6 November 2024.  

This important role is to support our Chief Executive Officer, to act as administrator for our Board of Trustees and to provide wider support to our Senior Leadership Team (SLT), working closely with our Chief Operating Officer.

The Executive Assistant role is vital in enabling our Trustees and SLT to maximise their effectiveness and impact, to accelerate progress towards Frontline’s mission of creating social change for children and families. 

The ideal candidate will be exceptionally organised, a skilled communicator, confident with Microsoft Office and able to set up systems and processes that make themselves and those they support more effective and efficient.

Some key responsibilities include:

• Collaborate with colleagues to coordinate and prepare SLT and organisational long-term calendars ​
• Source and book meeting spaces, distribute materials/agendas/resources if required and ensure technology is prepared in advance for effective and efficient meetings
• Take minutes at Board and Committee meetings.
• Support organisation and delivery of all-staff events ​

A little bit about you 

This role will suit an experienced administrator who enjoys working autonomously and can think on their feet to find the most efficient outcome in a pinch. The panel will be looking for experiences that show effective prioritisation, organisation and communication skills in order to flourish in this role.

We have a fast-moving culture within the team and organisation, so we’re looking for someone who is who is well organised, details-focused and can use their initiative to do what works. You will have excellent communication skills, be able to build relationships with people and be willing to learn. There are lots of opportunities for growth and development in this role – and for the right candidate to make the role their own. 

If you feel you have the skills to make a real impact and contribute to creating lasting social change for children and families, we would love to hear from you. 

Important information

We have increased the diversity of Frontline’s workforce in the last 12 months, but we need to do more to have greater racialised minority representation in our senior roles. We know the value racialised minority voices bring and therefore, we are strongly encouraging applicants from these backgrounds to apply. We are also a disability confident employer and welcome applicants with disabilities.

We recognise that artificial intelligence (AI) such as ‘ChatGPT’ etc can be useful for applicants e.g. to shorten an initial draft, so we do not attempt to have an absolute ban on AI in applications. However we would caution applicants not to rely too much on AI in drafting answers to application questions. We want to hear your authentic voice arising out of your experience, and we will be looking for answers that use examples and experiences that are specific to you. You are more likely to be able to produce that kind of content yourself than an AI will.

We reserve the right to close this role ahead of the deadline once we reach a suitable number of applications, so please apply as soon as you can!

You will need to have current right-to-work in the UK prior to application and for at least the first six months (for permanent positions) or for the full duration of the contract (for fixed-term positions). Visa sponsorship is not guaranteed.