Human resources assistant jobs

The Youth Endowment Fund  

People & Operations Officer 
Reports to: Assistant Director of People and Race Equity 

Salary: £33,800 

Contract: 2-year fixed term 

Location: Office based – Central London

Application Deadline: 12pm on Thursday 24th April 2025

Interviews: commencing the week of 5th May 2025 

About the Youth Endowment Fund 

We’re here to prevent children from becoming involved in violence. We do this by finding out what works and building a movement to change things.  

In recent years, violent crime involving children has increased. This is a tragedy. Every child is an important member of our community and society has a duty to protect them.

The Youth Endowment Fund (YEF) is a charity with a £200m endowment that exists to reverse this trend. We will achieve this by finding out what works to prevent youth violence and building a movement to put this knowledge into practice. We do this by funding, evaluating and then spreading the very best work on reducing youth violence across England and Wales. 

Key Responsibilities 

Your focus will be to ensure that the office environment at YEF is a welcoming and inclusive one, being the first point of contact for new starters, employees and external stakeholders. You will be dedicated, in ensuring that the office environment is set up for employees to have a positive, collaborative and engaging experience while working from the office. With key responsibilities for general HR administration, office management and supporting with the coordination of our team culture work, you will naturally enjoy having variety within your day-to-day work and proactively seek solutions to aid better efficient and effective management of our daily HR and operations.

Office Management 

Ensure the physical and virtual spaces in which we work at YEF are excellently managed and a welcoming place to work. This would include: 

• Being a strong and personable office lead. Be welcoming to colleagues new and old and make an ongoing effort to integrate them into the team. 

• Ensuring that the office space is well managed including well stocked office supplies and refreshments. 

• Leading monthly social team activities that foster a sense of belonging. 

• Ensuring we have the systems to make collaboration really easy, liaising directly with our IT supplier and pointing out areas of improvement or discussing how things can be done better. 

HR administration 

Help ensure that projects related to HR or supporting people are done brilliantly. This may require you getting stuck in with some administrative tasks or keeping track of who needs to do what by when. 

• Helping to organise the annual appraisal of staff (setting up and collecting in forms and making sure everyone knows what’s going on) so that everyone learns and develops. 

• Making sure the online system we use for employee records is up to date, well organised and that someone technical fixes things if needed.

• Ensuring that the policies we have (on things like pay, holidays, being in the office etc). are easy for staff to find and that someone is prompted to remind staff about them regularly. 

• Coming to know our staff policies inside out, so that staff can go to you to get a question answered. 

Help us recruit brilliant people by:

• Supporting the administration of the end-to-end recruitment process, such advertising jobs online, arranging interviews, managing candidate correspondences and the keeping up to date records. 

• Assisting in the first phase of CV reviews (spotting great people). 

• Organising and managing all new starter documentation, such as; right to work, references, issuing of an employee contract and DBS’s (where appropriate) 

• Ensuring new staff have the right equipment and IT on day one. Being the go-to person for their administrative questions. 

• Onboarding new team members on our office space and IT systems 

General administration 

Make sure some of most important meetings are incredibly effective. You’ll do this by 

• Organising those meetings (booking rooms, inviting people), taking great minutes, making sure we keep track of things we said we would do and saving the documents in the right place.

• Working really well with colleagues to organise documents and information for reports. 

• Supporting people, you work most closely with (the wider operations team) on some of the more important processes, including audits and document maintenance. 

Team Culture 

You will be passionate about supporting to maintain a strong values-led team culture and able to demonstrate what that means.

• Supporting our Culture Lead to prepare and deliver excellently planned and engaging quarterly team away days. This includes visiting event spaces, managing catering and providing excellent support on the day – including activities. 

• Organising onboarding schedules and ensuring smooth delivery of sessions. 

• Noticing when colleagues are less well connected to the team and working with the Culture Lead to support their integration. 

About You 

You’re this sort of person: 

• You win people over and make everyone feel comfortable. People tend to warm to you and respect you. You build good relationships with people no matter what level they work at. People naturally come to you when they have an issue or are looking for sound advice. 

• You’re passionate about team culture. You’re deeply interested in the culture and values of an organisation. You understand that all roles play an important part in creating and developing a great team culture. 

• You’re extremely trustworthy and exercise good judgement: You’ve experience dealing with sensitive and confidential information and always maintain the confidence of those around you. At the same time, you know when to pull others in for support and who those individuals should be. 

• You like getting things done: You have a track record of making things happen and are incredibly organised. In previous jobs, you’ve held responsibility for ensuring your work is delivered on time. You’re very reliable. 

• You love supporting great teams: You don’t know all the answers, but you enjoy helping colleagues find answers and solve problems so that the team can work brilliantly and efficiently. 

• You’re able to prioritise and multitask many diverse tasks at once: You enjoy moving between different types of projects, whether that be supporting our HR team or sorting out an issue with our IT provider. You prefer a job that looks different every day. You are able to remain calm under pressure and are able to effectively identify what’s most important and how to balance different priorities. 

• You learn fast but remain humble. You’re quick at getting your head around things. It wouldn't faze you to have responsibility for organising things that are new to you as long as you have an expert to ask advice from. You like learning and developing. You know how much you don't know as well as what you do. 

• You don't want your days to pass without making a difference. You want to play a significant part in a charity that’s making a difference. You like the idea of doing a job that makes young people safer. 

• You’re committed to equity, diversity and inclusion. You believe and act in a way that celebrates and encourages a range of experiences, views and values. 

As a member of our People Team, you will embody and be able to demonstrate YEF’s core values. 

• Empathetic 

• Responsible 

• Collaborative 

• Questioning 

• Transparent 

• Brave 

 While it’s not a criteria, we’re especially interested to hear from applicants who have lived experience of youth violence. 

It’s also important to us that the people we hire do not discriminate. We believe in being inclusive and giving everyone an equal chance to succeed. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or social economic background.

All appointments will be made on merit, following a fair and transparent process. In line with the Equality Act 2010, however, the organisation may employ positive action where candidates from underrepresented groups can demonstrate their ability to perform the role equally well. 

Office Working​ 

The office is based in Central London. This role will be based full-time from the office. Applicants must be comfortable being office based for this role.

To Apply  

To apply, please send a CV and cover letter, and complete the monitoring form click on "Apply for this" button. Please submit your application by 12pm on Thursday 24th April.   

Application Questions

Your cover letter must answer the following two question, within a maximum of 1000 words: 

1. Tell us about a time when you supported an important HR project or process (e.g., appraisals or onboarding). What challenges did you face, and how did you overcome them? 

2. Referring to the 'About You' section on the JD, give clear examples of:

• How your work shows that “You love supporting great teams:” and 

• How “you’re able to prioritise and multitask many diverse tasks at once. 

Interview process  

This will be a two-stage interview process. Interviews will take place the week commencing 5th May 2025, the second stage interview will be an informal interview with the wider People and Operations team.

We do not sponsor work permits and you will be required to provide proof of your eligibility to work in the UK. 

Additional benefits include 

• £1,000 professional development budget annually 

• 28 days holiday plus Bank Holidays 

• Four half days for volunteering activities 

• Employee Assistance Programme – 24hr phone line for free confidential support 

• Volunteering days - 4 half days per year 

• Death in service - 4 times annual salary 

• Flexible hours. Core office hours 10am – 4pm 

• Financial support including travel and hardship loans 

• Employer contributed pension of 5% 

Your Data 

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you.

We do not transfer your data outside the European Economic Area. 
The people we are looking for do not discriminate and we believe in being inclusive and giving everyone an equal chance to succeed. Applications are welcome from all regardless of age, sex, gender identity, disability, marriage or civil partnership, pregnancy and maternity, religion or belief, race, sexual orientation, transgender status or social economic background. 

As Finance and Administration Assistant, you will be a key member of the Finance function within a growing charity along with providing vital administrative support to the CEO in order to ensure The Saviour Trust can achieve it's mission. 

Who we are:

The Saviour Trust was established in Pontefract in 2006 and is born out of a passionate belief that every person should have warmth, shelter and food.At The Saviour Trust we believe that before support can begin, an individual's basic needs must be met - warmth, food and a safe space to sleep, which is why we currenly provide over 350 units of supported accomodation across West Yorkshire. Once a person has their own space, a warm bed and food, we will begin to support them in other areas. We recognise that everyone has a past but to have a future they need a chance to recover and be supported to make a change in a non-judgmental environment.

Hours: 37.5 hours per week (full-time), Monday to Friday, 9am to 5pm

Salary: £30,000 - £33,000 per annum

Holidays: 25 days per year plus Bank Holidays

Key Tasks:

• Accurately manage petty cash and balance it to ensure clear record keeping
• Accurately input financial information onto Sage in order to enable clear financial reporting
• Assist in the accurate and timely production of monthly financial accounts
• Assist in the production of a monthly finance report for presentation at monthly board meetings
• Effectively reconcile accounts and bank statements resolving any issues effectively and efficiently
• Assist in the production of accurate annual budgets to be presented and approved by board of Trustees.
• Undertake credit control activities, chasing payments due in order to maintain steady cashflow and income streams to the Organisation
• Make and authorise bank payments as requested by CEO and management team
• Assist in production of monthly wages, ensuring accurate input of data on SAGE and set up staff payments for CEO authorisation
• Assist CEO with diary management, scheduling meetings as required
• Attend meetings as and when required by the CEO including but not limited to Trustee meetings, taking accurate minutes and distributing amongst attendees as appropriate
• Perform general administrative tasks as and when required
• Conduct accurate and detailed internal audits as requested by the CEO
• Work in conjunction with CEO to produce accurate and informative Organisational Reports
• Liaise with external auditors including health and safety and HR and provide accurate information as required
• Discreetly handle confidential and sensitive information
• You will be required to work across the Organisation’s two sites based in Pontefract and Leeds.
• Carry out any other reasonable duties required by the Organisation.

Person Specification:

• Previous experience in a finance role
• Experience of using accountancy software such as SAGE is desirable
• Excellent IT skills – with a good knowledge of Microsoft Word, PowerPoint and Excel and Outlook
• Strong numeracy skills
• Detail orientated
• Ability to manage own workload and prioritise tasks
• Strong desire to satisfy stakeholder needs and achieve results
• Good communication skills
• Conscientious, hard-working and self disciplined
• Ability to work to deadlines/targets for self and others
• Works effectively and calmly under pressure
• Ability to work under own initiative
• Active team player

How to apply: Click the Quick Apply button below and submit your CV

Please note, we’re actively reviewing applications and interviews will be held on a rolling basis. The ad may close early if a successful candidate is found

If you are an Assistant Accountant looking for your next role in an organisation with a meaningful mission, the Royal College of Radiologists’ Accountant Assistant role may be the role for you!

The Assistant Accountant is a crucial role that sits in our high performing finance team. In this varied role you will manage the supplier approvals and payments including our corporate travel account, customer invoicing processes end-to-end, and perform bank reconciliations and posting information to the accounting system. You will provide an excellent customer service, using your strong verbal and written communications skills to deal with day-to-day queries through the shared finance inbox. You will also deal with a range of essential reconciliations to support the Management Accountant and month end processes. 
You will be collaborative, working alongside one other assistant accountant, ensuring all routine transactions and processes are completed in a timely and efficient manner. This is an excellent opportunity for someone looking to gain all-round experience in finance within fast paced environment.

What you’ll do: 

• Have day-to-day responsibility for administering the accounting system to ensure that the user hierarchy is maintained, new users are set up appropriately and that rights for processing, reporting and workflow are assigned correctly.
• Attend promptly to colleagues’, members’, customers’ and suppliers’ queries.
• Process all invoices and expense claims from receipt to preparation for payment.
• Generate regular payment runs to agreed timetable modifying it as required to accommodate disruptions.
• Distribute all sales ledger invoices as instructed.
• Provide credit control to the business according to finance policies, actively engage with and enter in to and keep records of dialogue for all debtors.
• Ensure all bank reconciliations are performed in a time appropriate manner and to the RCR’s standards.

What you’ll need:

• Experience of using a finance system, payment system and Microsoft applications, including experience of working in nominal, sales and purchase ledgers and cashbook
• Experience of working in a finance team in a similar role
• High level of accuracy and attention to detail
• An ability to multi task and work to tight deadlines
• Effective oral and written communication skills 
• Self-starter, confident to initiate and progress work, knowing when to consult or involve others

 
This is an exciting opportunity to join a fast-paced and forward-thinking team and organisation. If you are interested in finding out more about the Assistant Accountant role and the RCR please have a read of the candidate pack.   

 
Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (up to 60% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

About SafeLives

We are SafeLives, the UK-wide charity dedicated to ending domestic abuse, for everyone and for good.    

Last year alone, 14,000 professionals received our training. Over 80,000 adults at risk of serious harm or murder and more than 100,000 children received support through dedicated multi-agency support designed by us and delivered with partners. In the last six years, over 4,000 perpetrators have been challenged and supported to change by interventions we created with partners, and that’s just the start. 

Together we can end domestic abuse. Forever. For everyone.

About the role

The PA team to SLT play a pivotal role in ensuring the smooth operation of SafeLives mission by supporting SLT to navigate a complex landscape of responsibilities and initiatives. They represent the charity with many of our senior stakeholders, manage a busy Senior Leadership office and deal with senior executives across the charity sector, government, business and philanthropy.

This PA role will have  a particular focus on supporting the Director of the Drive Partnership whilst also  will also supporting across SafeLives SLT as required.

Benefits

• 34 days' holiday incl. public holidays
• Flexible working e.g. compressed hours
• Cycle to work scheme
• Eye care vouchers
• Pension scheme with 4% employer contribution
• Childcare vouchers
• Employee assistance programme
• Clinical supervision
• Holiday purchase scheme to buy up to an additional 5 days
• Enhanced family leave policies
• Enhanced sick pay
• Professional development fund
• Individual learning budget
• Restorative practice training
• Time off in lieu 

If this challenge sounds as exciting to you as it does to us and you believe you have the qualities we have described, please take a look over the job description and submit a 500-word cover letter and CV.

Closing date: 17th April 2025. 

SafeLives is a committed provider of equal opportunities for all; please see our job description for full details.

No agencies, please.

OVERVIEW OF THE ROLE 

This new role will play a key part in ensuring strong financial management of the organisation’s financial resources. This position is key for both Helen Bamber Foundation and Asylum Aid and the postholder will work closely with all members of the finance team in delivering both the organisational and financial strategies.

The candidate will have confidence and experience in producing high quality and accurate management accounts and variance analysis, as well as proven FP&A experience in supporting a charity’s annual financial planning cycle. As the organisation moves into a new strategic cycle, the post holder will play a key role in supporting the development of financial systems and processes ensuring that the finance department evolves as required. 

As Senior Finance Manager, you will be reporting to the Director of Finance and Governance and will be directly line managing the Finance Manager. Supporting their development as they progress with their accounting qualifications will be a key requirement in this role, and you will have the opportunity to work with and mentor them through this.

MAIN DUTIES AND RESPONSIBILITIES

· Lead on the production of monthly management accounts for both entities (Helen Bamber Foundation & Asylum Aid) including variance analysis.

· Oversight of month end close process carried out by the Finance Manager ensuring accuracy and timeliness.

· Supporting the annual planning cycle including regular re-forecasts as well as the annual budget planning process.

· Provide reports and accurate project accounting for joint partnerships with other organisations.

· Support the development of devolved budgets and budget holder responsibilities across the organisation. Provide business partnering to future budget holders across the organisation.

· Lead on production of the annual financial statements in adherence with FRS102 and charity SORP. This includes review of the year-end adjustments and liaising with the communications team on production of the annual report.

· Play a leading role in the annual audit process, dealing with our external auditors and ensuring a smooth and efficient audit process.

· Support cash flow forecasting ensuring that latest risks and opportunities are considered.

· Support the fundraising team with bid applications ensuring that budgets are accurate and aligned to strategy.

· Responsibility for the updating and implementation of key financial control procedures and policies across the organisation.

· Continually look to improve financial processes both within the finance team and across the organisation. This role will play a key role in delivering the financial strategy including systems development.

· Provide payroll cover as required – payroll is outsourced to an external payroll bureau.

· Provide good quality line management to the Finance Manager as well as indirectly to 2 part time Finance Assistants. Be seen as a leader within the organisation.

· Provide development opportunities for the finance team and in particular, to the Finance Manager who is undertaking their accounting qualifications.

· Adherence to key financial deadlines throughout the financial year (VAT returns, month end, financial year-end etc).

We’ve got an exciting opportunity for a highly organised executive assistant to take on a role supporting our CEO and other senior leaders. This role offers the chance to work closely with the leadership team to support the delivery of strategic projects and support our working groups.

Share is a registered charity and a centre for training and wellbeing. We provide a range of programmes helping adults with learning disabilities, autism and other support needs become more happy, healthy, and independent. Our vision is a world where disabled people are fully included in society, living the life they choose, and we need talented people like you to help us make that happen. 

You’ll play a key role at Share, making sure the day-to-day management of the CEO’s office is organised and productive, and that all matters are dealt with in a professional, efficient, and sensitive manner. You’ll support fundraising at Share, so we can do more great work supporting our students. You’ll conduct research and compile data to support decision-making and help demonstrate the impact we make.  

Main responsibilities  

• You will provide support to the CEO on strategic and improvement projects 

• You will provide high-level and comprehensive executive support to the CEO, including efficient coordination of meetings and other appointments on behalf of the CEO  

• You will liaise with Share’s board by taking and producing Share board minutes and supporting new trustees 

• You will provide support with fundraising and provide data about our students to support fundraising applications 

• You will work with the CEO and working parties to organise annual events such as the Share awards 

Who we’re looking for 

• You’ll be a proactive and organised person who embodies our values 

• You’ll be comfortable working to different deadlines and working on a variety of tasks 

• You’ll have excellent attention to detail, keen to develop new skills and be trustworthy and discreet  

• You’ll be happy to work on solo projects but are also keen to play your part in small teams 

• Most importantly, you’ll share our values and our enthusiasm for changing lives for the better 

Why work for us? 

Share is committed to empowering disabled people. You’ll make a difference every day, helping people to live as independently as possible. 

Our values drive us forward. They provide the framework for everything we do, including who we hire. We believe everyone has something to offer others, and we build on people's individual talents, interests and abilities. We think happy employees are successful employees. 

We won employer of the year at the Wandsworth Business Awards in 2019 and we hold gold Investors in People accreditation. This means we truly understand the value of people: we focus on what people can do, not what holds them back. And we have robust policies in place so that every single person working at Share takes ownership for making our programmes come to life. 

We’ve been praised for our thorough induction process and supportive working environment where everyone has a voice and is valued. You’ll be surrounded by people who support you, challenge you, and inspire you. 

How to apply 

We actively encourage applications from people from minoritised ethnic communities and with lived experience of a learning disability and/or autism. This is because we believe our staff should reflect the diversity of our student body wherever possible in order to provide the best possible service. 

To apply for this role, please send us your CV and a personal statement addressing the three questions below:

1. What do you think are the three most important qualities of an EA and how have you demonstrated them? 
2. What strategies do you use to stay organised and keep track of numerous ongoing projects or tasks? 
3. Describe what you would do organise and deliver an event smoothly

Please also let us know your preferred working hours / locations. This can be a hybrid role. 

If you would like to have chat about the role or visit us prior to applying, please contact a member of the HR team.

We focus on ability and believe people work best when they feel valued, safe and happy. We do all that we can to make sure that Share is friendly and welcoming to everyone. All CVs and applications are sanitised to ensure unbiased recruitment, and if you make it to interview stage, some questions will be sent in advance. All disabled applicants who meet the minimum criteria will be offered an interview. 

This job is subject to two satisfactory references, an enhanced DBS check and providing evidence of the right to work in the UK. If you are disabled and would like to discuss other ways of submitting your application, please contact us. 

Our privacy policy for job applicants can be found on our website.

We look forward to receiving your application. 

About Impetus

Impetus transforms the lives of young people from disadvantaged backgrounds by ensuring they get the right support to succeed in school, in work and in life.

We find, fund and build the most promising organisations working with these young people, providing core funding and working shoulder-to-shoulder with their leaders over the long term to help them become stronger.

At Impetus we focus on the critical factors that influence the education and employment outcomes for disadvantaged young people in the UK, working with organisations that have the potential for impact at scale, helping their leaders to deliver lifechanging, benchmark beating, sustained outcomes.

We provide them with the funding and the tools to grow and deliver on their promises to the young people they serve. We also seek to influence government and the wider sector to back effective support for young people and invest with other like-minded organisations to tackle the most difficult and under-supported challenges.

We are resolutely focused on outcomes and impact, driven by quality evidence.

You would be joining a team that is passionate, rigorous, determined, creative and warm. We care deeply for our colleagues, our charity partners and the young people we serve.

Impetus is a registered charity and our charity number is 1152262.

About the team

This is an important role based in a busy Operations team which covers office management, information technology, finance and human resources. The team play a key role in supporting the organisation to achieve its mission of supporting young people from disadvantaged backgrounds to succeed.

The Operations team comprises the Director of Finance and Operations, HR and Learning Manager, Head of Finance, HR Officer, Finance and Operations Assistant and a part time Administrator. Payroll and IT support are outsourced.

About this role

We are looking for a talented professional with a strong understanding of CRM and digital systems and a passion for maximising the value of data, who is looking to join an organisation where they can put their skills to use across all aspects of our operations. You will join at a key time to develop and embed our work in this area, providing critical support to all our teams as well as maintaining and developing our cross-organisation systems.

You will lead on the development, administration, and staff engagement with, and training on, our Salesforce CRM system. This will include data from, and working with, all departments of Impetus, including our donors and prospects, our collaboration with partner charities, and our communications with email audiences. You will also manage the relationship with our existing Salesforce partner agency, drawing on them for additional support resource and coordinating broader development projects. The successful candidate will have experience developing and drawing value from Salesforce, including both technical development and collaborating closely with teams to drive engagement and best practice.

You will be responsible for our other cross-organisational digital systems, including our office and file storage platforms, data warehouse, visualisation, and ETL tools, website analytics, and Digital Asset Management system, as well as providing support for our Finance and HR systems, including providing training to staff and answering any questions related to these systems. You will collaborate closely with our Communications team, for example around website and social media analytics and reviewing the progress of the social media strategy. From time to time you may also be asked to provide support or advice to our portfolio charities. The role will also be responsible for helping to drive adoption of GenAI across Impetus.

As the sole technical and digital specialist role at Impetus, this position requires a collaborative individual who can work across diverse teams while also operating independently with a high level of autonomy. You will take ownership of CRM and systems for a dynamic, inquisitive, and growing organisation, helping to drive its growth and impact.

Key responsibilities

CRM:

• Own the development and administration of our Salesforce system.
• Work with all teams at Impetus to maximise their engagement with Salesforce and provide relevant training.
• Manage the relationship with our Salesforce support partner to leverage additional administration, and development project, resource.
• Ensure data quality and integrity within Salesforce.
• Gather information and data to identify business requirements and processes for adding to, or further developing on, Salesforce. 
• Evaluate technical solutions in terms of meeting business requirements. 
• Develop reporting within Salesforce. 
• Answer staff queries and ad hoc requests.

Systems Management:

• Administer, maintain, and develop core organisational systems, including our office and file storage platforms, data visualisation and ETL tools, website analytics, Digital Asset Management system, and Finance and HR systems.
• Ensure effective knowledge management across our internal systems.
• Provide support to staff on these systems, including training, and answering any queries and ad hoc requests.
• Lead the development of the visualisation of core organisational and team data, as well as managing the underlying data.
• Maintain and develop our data warehouse.
• Collaborate with our outsourced IT partner to ensure the availability, resilient operation, and development of our systems.
• Aid the development of a culture of data literacy and data-driven decision-making across Impetus.

Person specification

Essential:

• Advanced knowledge of, and significant experience with, Salesforce development in a professional context.
• Experience around ensuring compliance with GDPR and cybersecurity frameworks e.g. CyberEssentials.
• Significant experience of collaborating closely with varied non-technical stakeholders to determine requirements, evaluate solutions, and plan development.
• Experience working with agencies and partners.
• Excellent team player, willing to work flexibly and collaboratively to respond to changing organisational needs/priorities.
• A proactive and solutions focussed approach.
• Excellent written and oral communications skills with the ability to communicate effectively in a range of formats to a range of audiences.
• Strong project management skills.
• Ability to work independently and use initiative to manage a busy and varied workload.
• Strong attention to detail with a clear and diligent working approach. 
• Experience with MS Office suite.
• A commitment to Impetus’ mission.
• A commitment to equality, diversity and inclusion.

Desirable:

• Salesforce certification.
• Knowledge of and experience with some of our other core systems:
  • PowerBI (or similar visualisation tools)
  • Google Analytics
  • Snowflake (or similar data warehouses)
  • Fivetran (or similar ETL tools)
  • Xero (or similar Finance tools)
  • Canto  (or similar Digital Asset Management systems)
• Knowledge of T-SQL.
• Experience with cross-system automation tools e.g. Zapier, Power Automate.
• Experience in delivering cross-organisational training.

Our commitment to equality, diversity and inclusion

We want our team at Impetus to represent the diversity of the people and communities we serve. We also want our team to be one where different experiences, expertise and perspectives are valued, and where everyone is encouraged to grow and develop.

We want to reach a diverse pool of candidates. We are happy to consider any reasonable adjustments that potential employees may need to in order to be successful.

We recognise the importance of a good work/life balance. We do everything we can to accommodate flexible working, including working from home, working part-time job shares and other arrangements.

Please just let us know in your application or at any stage throughout the process (and beyond) if these are options you’d like to explore.

Impetus is an equal opportunity employer and is determined to ensure that no applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex and sexual orientation. We value diversity and welcome applications from people of all backgrounds.

How to apply

You will need to:

• Complete the online form (including the equal opportunities monitoring form).
• Upload a comprehensive CV and supporting statement. 

The supporting statement should be no more than two sides of A4 and should address the criteria in the person specification.

You should also include the contact details of two referees, one of whom must be your current or most recent employer. Referees will only be approached with your express permission.

As part of our commitment to flexible working we will consider a range of options for the successful applicant. All options can be discussed at interview stage.

The deadline for applications is 9am Tuesday 15 April 2025.

Interviews

First round interviews will take place: 23 April 2025.

Second round interviews will take place: 30 April 2025.

You will also be required to provide proof of your eligibility to work in the UK.

Personal Data

Your personal data will be shared for the purposes of the recruitment exercise. This includes our HR team, interviewers (who may include other partners in the project and independent advisors), relevant team managers and our IT service provider if access to the data is necessary for performance of their roles. We do not share your data with other third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you. We do not transfer your data outside the European Economic Area.

A unique, remote, part-time opportunity for a mission-driven, freelance EA to support the founders of a fast-growing humanitarian NGO.

About Children Not Numbers

The escalating crisis in Gaza has left thousands of children in urgent need of medical care, trauma support, and long-term assistance. Children Not Numbers is a grassroots medico-legal NGO committed to the health, safety, education, and wellbeing of Gaza’s children.

Children Not Numbers was established in February 2024 by Sarah Ben Tarifite and Somaya Ouazzani, founders and co-directors, who were driven by the urgent need to support Palestinian children caught up amid an unprecedented conflict. In just over 12 months, the organisation has grown rapidly into a global network of over 115 staff and volunteers, most of whom are volunteer paediatric medics representing more than 30 subspecialties.

Their work includes:

• Emergency medical aid for sick and injured children in Gaza, delivered through collaboration between local staff and an international network of volunteer medics

• Short-term medical evacuation for urgent and complex cases – more than 230 children have been safely evacuated to date

• Rehabilitation and trauma support for children with life-changing injuries and extreme psychological trauma

• Maternal Support Programme – over 500 women supported across 1,100+ appointments

• Education and Empowerment Programme, currently supporting 300 children in Gaza with academic and psychological care

• International advocacy, including engagement with the UN, European Commission, UK government and other international bodies

About the role

We are seeking a freelance Executive Assistant to work across both Sarah and Somaya, playing a vital role in helping the co-directors manage their time, priorities, and communications, while also providing organisational support across a fast-paced, high-growth NGO.

As an independent contractor, you will be a dynamic self-starter with excellent judgment, able to manage competing priorities at pace, stay organised across multiple workstreams, and adapt calmly to shifting demands and urgent tasks. While the co-directors will provide direction on key priorities, you’ll be expected to take ownership of your workflow and delivery—bringing strong judgment, initiative, and attention to detail to everything you do. You’ll need to move confidently across multiple workstreams, adapt quickly to change, and use sound judgment to know when to push forward independently and when to check in. Excellent written and verbal communication skills are essential, as is the ability to stay organised and methodical while responding flexibly to evolving demands.

Key deliverables include:

• Deliver high-quality support for day-to-day workflows, ensuring smooth coordination across multiple priorities

• Independently manage scheduling and calendar planning for the co-directors, ensuring timely updates and changes

• Coordinate meetings, including preparing agendas, compiling pre-meeting research or briefing notes, producing meeting minutes, and tracking follow-up actions

• Triage and prioritise inbound communications, including screening calls and emails for appropriate action

• Draft, edit, and refine written materials such as correspondence, reports, internal communications, and presentations

• Process and track expense claims in line with agreed systems and timelines

• Liaise with internal stakeholders and external partners to support collaboration and timely delivery of programme-related activities

• Provide logistical support for events including team retreats, donor gatherings, and community engagement initiatives, working closely with relevant teams

• Deliver administrative support across a range of organisational functions, as agreed

Contractor Requirements

To be considered for this role, it is essential that you have:

• 2+ years recent experience as an Executive Assistant to Director-level or above, ideally in a small or fast-paced organisation.

• Right to work in the UK - this is a remote, UK-based role. We are not able to offer visa sponsorship or consider overseas applications

Desirable:

• Experience of working in a charity or not-for-profit, either as an EA or in another role, is highly desirable

• Project coordination and event planning experience

Please note:

• Only candidates who meet the two essential criteria above will be contacted. Applications from those with recent experience as an Executive Assistant plus employment experience within the not-for-profit sector will be prioritised. 

• This contract is outside IR35 regulations, meaning the contractor is responsible for managing their own tax, National Insurance contributions, and compliance with relevant tax laws.

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Applications will be reviewed on a rolling basis so please apply ASAP. 

Children Not Numbers are partnering with Laura Macnamara at QuarterFive for this role.

Application is by CV only. Please do not send a cover letter. 

Job title: Communications &  Administrative Assistant

• Location: Hackney Bridge, Queen Elizabeth Olympic Park, London, E15 2SJ

• Salary: 27k per annum depending on experience (pro-rata -3 days a week)

• Hours: 3 days per week (21 hours per week) office hours are 10am - 6pm with a few evenings and weekends, as needed. These hours may sometimes vary depending on business needs. Flexible working opportunities are available.

The deadline for applications is the 15th of April. 

Who are we?

The Outrunners is a running & movement charity based in Hackney that empowers young people through movement, supported by amazing volunteers and brands such as Nike, Moju, FIIT and Lacoste. We help boost the well-being, teamwork and communication skills for young people in East London. Our vision is to create an equal East London, where everyone is included and no-one is left behind. 

For a relatively new organisation, we’ve already had a big impact through supporting hundreds of local young people and changing the landscape of youth work in the process. 

We strive to do things differently and bring a fresh approach to the work that we do, taking young people out of their day-to-day lives into exciting spaces and offering them world-class opportunities. In 2023 we launched an exciting partnership with Nike’s community team. If that sounds like something you would like to be a part of, read on…..

What do we want?

We are looking for a proactive Communications & Administrative Assistant to support the team with a variety of tasks across programme delivery, fundraising and communications. You will be a generalist with strong attention to detail, who is willing to work on several workstreams, learn and develop new skills, and grow with a rapidly developing impactful charity and community organisation. 

If you’re someone who is passionate about running and movement and the social impact they can have while supporting a community to move together, that’s a bonus. 

What does that look like?

We have ambitions to grow our youth programmes, particularly within schools in 2025. Alongside this our fundraising efforts are also expanding. We’re keen to improve our communication and ensure that we’re raising more awareness of all the impactful work we are doing. 

What you will be working on 

Community support 

• Overseeing coaching rota

• Sending weekly comms to membership and supporters to advertise run schedule, events, fundraising, publicising volunteer opportunities and coordinating volunteers

• Ensuring member data and communications are GDPR-compliant

Fundraising support

• Coordinating race places for fundraisers and participants

• On-boarding and supporting fundraisers

• Adapting comms to send to fundraisers

• Ensuring fundraising literature and platforms are up-to-date

• Monitoring income with fundraising lead

• Using and updating CRM system to record data 

Programme delivery support

• Supporting the Youth Programme Manager with general administrative tasks e.g. DBS checks, recruitment support, supporting with CRM database 

• Support with the evaluation of our programmes eg. writing up case studies, quotes from young people 

General Admin

• General office admin 

• Ordering Outrunners race kit and Outrunners merchandise

• HR Admin - overseeing timesheets, supporting with payroll, support with recruitment 

• Finance Admin - creating and following up on invoices 

• Other admin tasks to support CEO, such as coordinating trustee meetings

This job is for you if: 

• You have  experience of working in an administrative role 

• You have a willingness to learn 

• You are a problem solver with energy and enthusiasm 

• You have strong organisational skills with good attention to detail

• You have an ability to prioritise effectively and work independently to complete tasks 

• You have an ability to multi-task across a number of different projects with varying deadlines

• You are comfortable adapting written communications for a range of audiences online and in person

• You have proficiency in using a variety of technology including: 

  • Google docs, sheets, slides, forms

  • Comfortable handling data and using CRM Systems

  • Canva or similar software

  • Mail-Chimp / WhatsApp for Business / or similar

• You are reliable and professional 

• You have an active commitment to, and working understanding of, equality and diversity, with the ability to work in culturally diverse communities, as well as a readiness to challenge discriminatory behaviour

What’s in it for you?

• The opportunity to be involved in making a difference to young people's lives!

• 25 holiday days as well as bank holidays (pro rata)

• Self-development days 

• The chance to attend exclusive, exciting events with our brand partners including Nike and Moju

• Learning and development opportunities to fit your aspirations, including with some of our partner businesses

• Work-related travel reimbursement

We strongly encourage people from underrepresented groups to apply for this role. Even if you feel you don’t meet all the criteria, please still apply as we want to hear from a diverse range of people. 

The successful applicant will need to be subject to a background enhanced disclosure check by the Disclosure and Barring Services (DBS) before any appointment can be confirmed.

Interested? Here’s how to apply!

• Complete this application form and upload a copy of your CV, and a covering letter explaining why you would like the role, and how you meet the requirements listed in the job description. The covering letter should be no longer than two A4 pages.

• If you meet our requirements, we will contact you for an interview after the closing date 15th of April 

• If you are not contacted within 14 days of submitting your application, on this occasion you have been unsuccessful. We will keep your details on file for any other suitable vacancies.

Salary (UK): £30,170 plus benefits

The Role:

Mary’s Meals International is recruiting for an experienced Personal Assistant to join our Risk & Governance function. Reporting directly to the Support Services Lead, you will be responsible for providing efficient and effective support to our Chief Growth Officer, Chief Operations Officer and Chief People & Governance Officer, with ad hoc support to other members of the Executive Leadership Team (ELT). In this fast paced and varied role, you will work closely with our Boards, Committees and Leadership teams, providing a variety of support including diary management, attending meetings, taking minutes, managing follow up actions, travel arrangements, maintaining systems and processes and undertaking specific projects as required.

Key responsibilities & activities:

• Assess ELT priorities and re-directing emails, enquiries and requests as necessary.
• Drafting emails and other correspondence, proof-reading, and writing reports.
• Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, forms and compiling address lists.
• Carrying out background research and providing reports on various subjects.
• Attending Board meetings for Programme Affiliates, and MMI Board meetings in the absence of the Support Services Lead, taking minutes at the same and preparing follow-up actions for circulation.
• Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members.
• Organising and coordinating complex travel itineraries to optimise travel time and making all travel and accommodation arrangements necessary for the ELT and other key personnel as required.
• Undertaking projects from time to time on behalf of the ELT - examples include organisation of events.
• Attending regular ELT meetings in person in Glasgow.
• Attending sub-group meetings within each of the core pillars, including Senior Leadership Meetings, safeguarding committee meetings and other core committee meetings; taking minutes at the same and preparing follow-action

With fantastic interpersonal skills and robust experience as a Personal Assistant, you will thrive in a varied, fast paced role and will utilise your exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support.  With great communication skills, you will work closely with a range of stakeholders across a variety of geographies and cultures. Confident, competent, resilient, with a solution-focussed approach, you will have the ability to take on a variety of projects with a high level of competence and confidentiality.

We are happy for you to work remotely and flexibly, in a way that best supports your work life balance. We also have an office near Glasgow city centre for those who live nearby and would like to work from here occasionally or on a regular basis.

Due to the nature of the role, regular attendance at our Glasgow office will be necessary, so the position requires proximity and ability for commuting on a quarterly basis.

About us:

Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive Mary’s Meals.

We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding. Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary's Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.

This is a fantastic role where your daily work has real impact. Please click Apply to send your CV and a short covering note, highlighting your suitability and motivations in considering this role.

 Benefits (UK Based):

• 34 days annual leave (pro-rated for part time working patterns) including bank holidays, increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
• Flexible working
• Employee Assistance Programme
• Life assurance
• Pension - depending on the location of the candidate. Any pension contribution paid as part of salary will be subject to normal statutory deductions/ taxation 

Closing date for applications is Friday 18th April 2025.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

You’ll work closely with all members of the People & Culture teams and internal and external stakeholders. You’ll be the first point of contact for people and recruitment related queries - working with the wider People Operations Team. 

You’ll play a pivotal role in the development and delivery of our cross organisational learning and EDI initiatives for colleagues. Through excellent coordination and planning, engagement with stakeholders and colleagues, you will ensure we are able to deliver our learning programmes. 

What you’ll do: 

• Coordinate a series of learning, wellbeing and EDI programmes, as well coordinating support to L&D team to arrange in house training for colleagues 

• Manage all generic HR email accounts and ensure that these are responded to in a timely and effective manner and signposting to employees on policy and procedures where appropriate

• Support in the delivery of the monthly payroll for approximately 600 employees by inputting data into to the HRIS and generating letters/contracts

• Support the charity’s recruitment process by liaising with candidates, organising interviews and reference checking 

What you’ll bring: 

• Experience of working within an HR environment in a busy and varied team 

• Good eye for detail and accuracy are essential, with the ability to spot and correct errors and weaknesses in processes 

• Experience of providing coordination support to a variety of programmes managed by multiple stakeholders

• Ability to prioritise work effectively, from a variety of internal and external stakeholders 

This is an exciting time for Parkinson’s UK and we would love you to join us!

Please apply by sending us your CV, together with a detailed supporting statement which will fully demonstrate how you meet all the criteria of the role, as stated in the "What you'll bring" section of the job description.

Interviews for this role will be held in person at our London office on Thursday 24 April 

We are operating rolling recruitment for this vacancy and reviewing applications as they are received. We reserve the right to close this vacancy when we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible

What's it like to work for us?

We aim to find a cure and improve life for everyone affected by Parkinson's - and you could help us achieve this.

We offer a variety of paid job roles and volunteer opportunities both at our UK office in London and across the UK.

Our client, a wonderful health and social care trust is looking for a Communications and Operations Assistant on a full-time basis (35 hours per week), running for 5-months in the first instance. The post will be looking to start as soon as possible and will be based 3 days on-site in Central London.

Key responsibilities include:

• Organise and support internal team meetings (scheduling, agendas, note-taking, action tracking).
• Assist with planning and delivery of online and in-person events.
• Provide administrative support to the Director, including diary management and travel booking.
• Maintain stakeholder lists and update internal databases.
• Support the Press Office during busy periods.
• Assist with routine team activities and larger projects as needed.
• Process invoices, expense claims, and financial records.
• Assist with information security and data protection record-keeping.
• Provide on-site IT support and basic troubleshooting.
• Support office logistics, including deliveries and signage updates.
• Assist with recruitment, inductions, and other HR tasks.
• Contribute to routine team activities and development projects.
• Manage visitor access, front-of-house hospitality, and supplier coordination.
• Provide administrative support for internal working group meetings.
• Oversee shared email inboxes and calendars.
• Handle incoming telephone calls and mail distribution.

To be successful in this post you will have:

• Experience in a similar role, working effectively with diverse people.
• Familiarity with electronic diary/calendar management.
• Self-motivated, able to work independently and manage time well.
• Strong organisational skills, with the ability to prioritise tasks and a high attention to detail.
• Clear and effective communication, both written and verbal.
• Creative problem-solver with initiative to improve processes.
• Excellent interpersonal skills, building strong relationships at all levels.
• Professional integrity and ability to maintain confidentiality.
• Team player with a flexible, proactive, and positive attitude.
• Commitment to diversity, equity, and inclusion.
• Strong IT skills, including Microsoft Office and CRM systems like Salesforce.

The post is looking to start as soon as possible, so you will need to be available immediately or at short notice to be considered.  

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below. 

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

BASED IN SOUTHAMPTON

NO CVS ACCEPTED and STRICTLY NO AGENCIES/RECRUITMENT CONSULTANTS.

This role requires the submission of a completed Medaille Trust Application Form which you can download from the Vacancies page on Medaille Trust website. This is to be uploaded to the 'Other Document Upload' button. Your application will not be considered without an application form as we do not accept CVS.

THE CLOSING DATE FOR THIS ROLE IS 7/5/2025 AT 10AM

About Us

Medaille Trust is one of the leading providers of support to survivors of modern slavery and human trafficking in the UK. We are working to provide refuge and freedom for survivors and fighting to see slavery in all its forms become a thing of the past. The need for this work has never been higher, there are more than 50 million estimated victims of modern slavery worldwide, and over 120,000 potential victims in the UK.

We operate ten safe houses and five outreach hubs, staffed round the clock by specialist staff, working with more than 600 men, women and dependent children each year. We work to raise awareness in the UK and to provide preventive work in source countries. Our Pursue work helps survivors to engage with police and within the legal system to seek justice and to secure convictions against their perpetrators.

This role is based in a safe house in the Southampton area.

About the job

Due to a restructure, we are seeking a confident and experienced Modern Slavery Case Worker with a wide range of skills and importantly, a ‘can do’ approach.

As the Modern Slavery Case Worker, you will work as a member of a close and supportive team providing a safe environment for vulnerable female adults and their dependents up to the age of 1 from outside the UK who have experienced trauma and exploitation. You will provide high quality practical and emotional support to the residents within a risk assessed safe house setting. The role will involve assisting clients with increasing practical skills and self-confidence to empower and enable independent and safe living.

You will be expected to line manage Case Worker Assistants and bank staff. Additionally, you will be allocated a caseload of up to 5 service users to support.

This role is mainly Monday to Friday, with occasional evening and weekend shifts. You will be required to be part of an on-call rota and able to get to and from the project if it is necessary to attend the project whilst on-call.

You must have experience of working with vulnerable adults, the ability to work within a ‘risk associated’ environment and, ideally, experience of working within a residential or community setting with non-UK citizens.

Administration / IT skills and health and safety awareness are essential. Modern Day Slavery, Immigration and knowledge of the asylum process would be desirable. Please also note that there is a substantial amount of administrative work involved in this role.

Closing Date: Wednesday, 7 May 2025 at 10:00am

Interview Date: Monday, 12 May 2025

This role is subject to a satisfactory Enhanced Disclosure & Barring Service checks.

The ability to drive with a valid licence with use of own vehicle insured for business purposes is desirable.

Applications will be reviewed as they are received, and we reserve the right to interview/ appoint before the closing date. Early applications are therefore strongly encouraged.

The Christie Charity is a vibrant, fast moving, energetic organisation with a passionate team and a fantastic reputation.

Everything we do is geared to supporting the renowned Christie hospital to ensure cancer patients receive the highest level of treatment and care and have access to world leading research and technology ensuring they have the best possible experience and outcomes. We provide funding over and above what the NHS is able to provide.

We are looking for a highly organised and detail-oriented individual to provide essential administrative support to our mass participation events team. This role is crucial in assisting with the coordination of fundraising activities, ensuring smooth operations, and delivering exceptional service to our supporters. You will be responsible for managing phone and email communications with supporters, preparing acknowledgment letters, and updating our database. The successful candidate will contribute to the overall effectiveness of the charity, helping to meet fundraising targets and ensure that all relevant processes run efficiently.

The Charity team is responsible for raising millions of pounds each year to ensure Christie patients receive gold standard care and treatment. This includes everything from access to world first clinical trials and receiving radiotherapy in state-of-the-art treatment centres to young adults being cared for in a bespoke age-appropriate centre and being able to offer patients anxiety reducing complementary therapy, or even creative sessions in our art room.