Grade: Grade 3
Position type: Full time, permanent, 37.5 hours per week
Responsible to: Impact & Accountability Lead
Direct reports: None
Location: Truro, Cornwall (hybrid – mixture of office and home working). Remote working (UK only) will be considered (with regular travel to Truro approx. 4x per year).
Travel: Work away from home, this may be UK or overseas training or an in-country deployment. You may be required to deploy for up to 50% of your time in any calendar year.
Role purpose
The MEAL Coordinator will travel with the emergency response team to deliver emergency shelter responses, to enhance programme quality and embed a culture of organisational learning and accountability. Sitting within the Programme Quality team, the MEAL Coordinator will play a significant role to strengthen participant voice and accountability, enable data driven decision making and help to identify best practice and innovative shelter solutions allowing people to recover and rebuild their lives.
The MEAL Coordinator will lead/support key processes that enhance programme/project delivery. They will liaise with programme managers/emergency coordinators and partner organisations to provide technical support and ensure that programmes/projects adhere to agreed processes, namely needs assessments, log frame development (with clear outcomes/outputs and SMART indicators), robust and transparent community feedback mechanisms and the development of the MEAL plan. They will also be expected to provide technical input on data collection exercises (both quantitative and qualitative) data analysis for routine monitoring exercises as well as designing/coordinating review /evaluation processes.
The MEAL Coordinator will play an important role in promoting organisational learning and embedding a culture of reflection, analysis, and learning. Working together with Programme Managers & Emergency field coordinators, they will ensure learning frameworks are in place so that lessons are learned (both positive and negative) are captured, responded to, and shared with peers. They will work closely with the Programme Delivery Team and Technical Specialists to identify and/or support the establishment of Action Research projects that will contribute to improvements and innovations within the shelter sector.
There is significant travel with this role (up to 50% FTE), and the post holder must be prepared to travel at short notice for up to two months at a time. The MEAL Coordinators may also be asked to contribute to the development of organisational policy papers on mainstreaming or technical areas such as cash programming.
This role will be joining a fast-paced organisation realigning itself for further growth in the face of mounting humanitarian needs. We look forward to welcoming candidates who share our passion and teamwork to achieve this.
Duties will include but not be limited to:
The MEAL coordinator is a core member of the project team and will work closely with the project lead to ensure project quality and accountability. They will lead processes or liaise with partners (depending on implementation model) to ensure ShelterBox standards are adhered to. Specifically, they will:
Project Support 70% FTE
· Advise/Carry out needs assessments to inform project design
· Facilitate technical MEAL component of Organizational Capacity Assessments and support with the development of capacity strengthening plans for potential partners
· As relevant, support the delivery of Capacity Building Action Plans, through the development of appropriate resources/ providing in-person and remote training /mentoring on MEAL concepts and practice. This will also involve reviewing training courses/modules, developing resources, and providing training.
· Collaborate with partners and implementing teams to, support project/log frame development with clear outcomes/outputs and SMART indicators, in line with organizational reporting requirements
· Ensure robust MEAL plans are in place, and that SADD distribution data is robust
· Ensure robust and transparent community feedback mechanisms are functioning and support safeguarding processes
· Provide technical input/Lead data collection exercises (both quantitative and qualitative)
· Liaise with partners and implementing teams to ensure the MEAL Plans are operationalized and that the data/reports provided by partners are robust, verifiable and with the appropriate degree of objectivity.
· Ensure project documentation is up to date
· Support data analysis and the facilitation of learning and reflection based on findings that result in data-led decision making
· Coordinate/Facilitate/carry out end of project evaluation processes in line with DAC criteria.
· Ensure all projects/programmes are contributing to organisational KPI reporting. Develop and populate Information Management systems as appropriate.
· Liaise with the Grant Management team to ensure that all projects MEAL systems and processes are in line with donor requirements, and support programme managers to submit quality narrative reports in a timely fashion.
Knowledge Creation and Sharing 20% FTE
· Ensure that each Project log frame, MEAL plan and Learning and Accountability Framework are up-to-date and facilitate continuous and conscious reflection and learning.
· Utilising M&E data, evaluation findings and wider sector understanding, develop thematic discussions to strengthen understanding within ShelterBox and in relevant Communities of Practice.
Infrastructure Development 10% FTE
· Contribute to the development of policies, SOPs and processes that strengthen project delivery and accountability.
· Ensure ShelterBox is abreast of new technological developments supporting information gathering and analysis, particularly methodologies that empower affected populations to communicate with ShelterBox and to share their insights enhancing participation.
Working Requirements
· This role will support the design and implementation of rapid response emergency project that will demand prolonged travel (up to two months) at very short notice.
· For remote workers: travel to Truro HQ for collaboration weeks 3 times a year, and additional meetings as requested.
· Comply with ShelterBox training and adhere to policies and standards and demonstrating organizational values as and where possible.
Interviews will be conducted remotely on Teams week beginning 13th January 2025.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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About Media Trust Films
Media Trust Films bridges the gap between charities and filmmakers, creating powerful films that amplify the impact of grassroots organisations by leveraging the expertise of our talented directors, many with lived experience of the causes they’re supporting.
We carefully match charities with experienced volunteer filmmakers who produce and direct short films about their designated charity’s work and impact. Media Trust oversees the production, guiding and supporting the charities and filmmakers as needed.
We also provide training for charities on the filmmaking process and distribution strategies for their finished film, as well as training for filmmakers on intersectional story-telling and working with people with lived experience.
Many of our films have been recognised for their creativity and high production values at the Creative Circle Awards, Smiley Charity Film Awards, Big Syn Sustainability Film Awards and Third Sector Awards.
This year, Media Trust Films made over 40 short films for charities supported by City Bridge Foundation, Crucible Foundation, John Lyons Charity, The Mercers' Company and Santander Foundation.
For charities that are not supported by one of the funders that we work with, we also make Commissioned Films for charities who have budget to make a film.
About the Role
We’re looking to recruit a Project Coordinator to join our award-winning Media Trust Films’ team. You will work closely with the Head of Media Trust Films and our team of Executive Producers and provide them with vital logistical and administrative support, ensuring all our projects are on track.
This is a fantastic opportunity for someone who is passionate about supporting charities to drive social change, who loves storytelling through film, revels in being part of a busy team and takes pride in being well-organised and detail-oriented.
Place of work: Remote, with semi-regular travel to Central London for events and meetings (once or twice a month)
Key responsibilities
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Support the setting up of each film scheme by helping with charity research, processing charity and director enquiries and applications, helping with charity and director outreach, and supporting the team with diary and meeting management
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Provide vital logistical and administrative support for the team
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Create and maintain production schedules using our project management systems
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Ensure all programme and participant data is up to date and logged in our CRM system
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Support the monitoring and evaluation of programmes through online feedback surveys, data collation and analysis, and writing impact reports
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Support with financial administration including processing invoices and budget tracking
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Collect and file release forms, video files and production paperwork
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Support the marketing and promotion of the films
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Facilitate electronic deliveries of materials to the charities
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Ship equipment or data drives to directors and charities
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Help the team provide solutions to accessibility issues and any barriers for participants
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Assist with any other duties as may be required on an ad hoc basis.
What we are looking for in you
Essential
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Effective project management (planning, organisational and administration) skills with the ability to prioritise and manage deadlines and work across multiple workstreams at the same time
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Excellent problem solving and time management skills
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Experience in data management and maintaining databases and spreadsheets
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Keen attention to detail
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Experience in requesting quotes from, and negotiating with, suppliers
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Commitment to equal opportunities and the values of Media Trust
Desirable
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Knowledge and experience of using Microsoft 365, Eventbrite, Survey Monkey and Salesforce
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A basic knowledge of filmmaking: understanding the process and needs of filmmakers
The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.
Working at Media Trust
Media Trust is an ambitious charity, full of passionate people. We are a small and dynamic team that works collaboratively and supports each other in a fast-paced environment. We are looking for motivated, agile and value-driven people to join our team. In return we offer:
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Remote working
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30 days annual leave (plus bank holidays)
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Flexible hours, to be agreed with line manager
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Pension contributions
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2 volunteer days each year
Flexible Working at Media Trust
Media Trust values and respects all differences in people (seen and unseen). One of the ways we do this is by actively encouraging staff to work in ways that best suit their needs and our flexible working policy outlines many of the options available, such as part-time and term-time working, job sharing, home working and working compressed hours. Please talk to us at the interview about the flexibility and equipment or other support you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.
About Media Trust
At Media Trust, we believe it’s by giving everyone an equal voice that we’ll get to a more equal society. That’s why we work with charities to strengthen their storytelling, advocacy and campaigning, press engagement and social media. We do this through media, communications and digital skills training delivered with our media and creative industry partners and by matching charities looking for content creation and other communications support with media industry volunteers looking to give back. At the same time, our programmes for under-represented talent are giving young and diverse talent the creative media skills, access and mentoring to break into the media.
For more information about Media Trust’s work, see our 2023 Impact Report.
Please include a CV and covering letter (max 2 pages) headed “Media Trust Films Project Coordinator”, describing how your skills and experience match our requirements. Please also let us know where/how you first heard about the vacancy.
We aim to represent the communities we support. We encourage applications from people of colour, those who identify as LGBTQIA, working class as well as Disabled people and those living with mental health conditions.
We are happy to make reasonable adjustments for applicants who need additional support at any stage of the recruitment process – please just get in touch to discuss.
Closing date: 5pm on Wednesday 8 January 2025
Interviews: w/c Monday 12 January and Monday 19 January 2025
We believe in the power of the media to change lives.
The client requests no contact from agencies or media sales.