Finance Controller Jobs in Marylebone, Greater London

We are seeking a skilled and detail-oriented Senior Finance and Operations Manager to join our small but dynamic team at a critical stage of our work. With a refreshed strategy, expanded team and extended life we are looking for someone to manage the day-to-day delivery of an effective and efficient finance and operations function and provide vital support to the Director of Finance and Operations and Business Support Officer.

The successful candidate will become an integral part of the Access team, working in a collaborative and supportive environment with opportunities for growth and development. 

Key Responsibilities:

· Day to day management of the finance and operations functions

· Financial reporting

· Treasury management

· Line management and development of the Business Support Officer

· HR and IT support to colleagues

· Governance support to trustees

If this opportunity aligns with your career goals, please review our job pack, which includes the job description and person specification. We encourage you to familiarise yourself with the requirements before applying. If you feel this is this the right role for you, do not hesitate to apply, we would love to hear from you.

We are committed to being an inclusive organisation and actively promote equality of opportunity for all. We believe in the value of a diverse workforce and encourage applications from individuals with a wide range of backgrounds, experiences, and perspectives. Selection for roles is based solely on individual merit, talent, skills, and potential.

As a charity, we are dedicated to reflecting the communities and individuals we aim to support. We particularly welcome applications from candidates who share lived experiences or come from backgrounds that align with those we serve. Diversity strengthens our ability to make a meaningful impact, and we encourage all who feel passionate about our mission to apply.

First round of interviews (via Zoom) will be held on Thursday, 7th November 2024.

Second round of interviews (in person) will be held on Tuesday, 12th November 2024.

Are you a visionary financial leader passionate about making a real impact? UK Youth is looking for an experienced Finance Director to lead the financial strategy and operations that support our mission to empower young people across the UK. 

Purpose of the job

As Finance Director, you will oversee all financial aspects of the charity and lead long-term financial sustainability while advancing UK Youth’s mission. You will work closely with the Executive Team, Finance Committee, and Board of Trustees to deliver strategic financial leadership and ensure robust financial planning, forecasting, and reporting. 

This role offers the unique opportunity to influence high-level decision-making and provide strategic insights that shape our organisation’s future. You’ll champion the finance team’s development, drive operational efficiency, and explore innovative financial solutions to ensure our financial health. 

Key Responsibilities

• Lead the formulation and execution of UK Youth’s financial strategy aligned with our goals 

• Oversee budgeting, forecasting, and financial planning processes 

• Provide strategic financial analysis and insights for social investment, grants, and commercial financing 

• Manage financial risks, compliance with regulations, and relationships with auditors and stakeholders 

• Drive technological innovation in financial reporting and operations 

• Mentor and develop the finance team to foster a high-performance culture 

About You: 

• Qualified accountant (ACA, ACCA, CIMA, CIPFA, or equivalent) 

• Significant experience in a senior financial leadership role 

• Proven track record in providing financial leadership at Board and Executive levels 

• Strong knowledge of charity finance regulations (including Charity SORP) and tax compliance 

• Experience working within the voluntary sector is highly desirable 

• Skilled communicator able to convey complex financial information to diverse stakeholders 

Who we are

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes.

UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. To find more about us and how we make an impact, please visit UK Youth Website.

Why work at UK Youth? 

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that theyouth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes. UK Youth plays a unique role in addressing; the lack of investment in the youth sector, the lack of cross-sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to massinequality of access to youth services for young people.

What we can offer you

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture:

• Flexible/Agile Working

• 27 days annual leave plus bank holidays (pro rata for part time employees)

• Funded training provided in; Safeguarding, GDPR, Information and Cyber Security & Equality & Diversity

• Other training available in support of your personal and professional development

• Pension scheme (currently UK Youth match employee contributions up to 5%)

• Membership of our life insurance scheme which would pay-out up to 4 times your salary

• Employee Assistance Programme to support employees both professionally and personally

• 20% discount off bookings at Avon Tyrrell, our New Forest Outdoor Centre, including camping, lodges and outdoor activities.

• IT equipment provided for the duration of contract

• CycleScheme and TechScheme

How to apply

If you would like to be considered for this fantastic opportunity, please complete an application via our completely anonymised recruitment system provided by Applied which looks to create a fair and unbiased application process for all. Scroll to the top of the page and start your application.

Closing date: Friday 8th November 2024 at 08:00 (8am)

Round 1 (Teams) Interview date(s) proposed: w/c 18th November 2024

Round 2 (In Person) Interview date(s) proposed: w/c 9th December 2024

Rights & Security International (RSI) is seeking a part-time Finance and Grant Management Officer to maintain our internal financial controls, assist with budgeting, and oversee our expenditures, especially by continually tracking our grant spending. The successful candidate will be a valued member of our friendly, dedicated team.

The successful candidate will bring a strong knowledge of good financial management practices for a small UK charity, and will be comfortable creating budgets and forecasts. We have a preference for candidates with experience in the UK charity sector, especially working with small or mid-size organisations.

**The successful candidate must have a right to work in the UK and plan to be based here.** 

Person specification:

RSI is looking for a finance and grants management professional who has: 

• An appropriate qualification or degree in a field such as finance or accounting.
• Experiencing managing the financial aspects of restricted and unrestricted grants for a small or mid-size UK charity.
• An ability to produce clear, persuasive and detailed reports in English.
• Experience with budgeting, managing accounts, tracking expenditures and preparing financial forecasts.
• Strong interpersonal skills a commitment to diversity, equity and inclusion in the workplace.
• A strong commitment to RSI’s mission of upholding human rights and ending discrimination.

 Responsibilities: 

• Manage the expenditure of restricted and unrestricted grant funds; carry out grant monitoring and reporting.
• Supporting grant applications, for example by identifying needs and developing budgets.
• Assist with budgets and financial forecasts.
• Periodically review and update RSI’s internal financial controls.
• Assist with monthly management accounts and annual independent examinations.
• Review staff requests for reimbursement.
• Assist the Executive Director and Fundraising Officer in liaising with current and potential funders, as needed.

Application Details: If you are interested in this position, please upload your CV and answer the screening questions on Charity Job. 

RSI strives to be diverse, equitable and inclusive. We treat all staff and interns like team members and encourage everyone to bring their full selves to work. We welcome applications from candidates from groups that have historically been underrepresented in the human rights, legal or policy fields, and/or who are from communities that have been directly impacted by the issues we address in our work. We also welcome applications from people who are re-entering the workforce after time away. All applications are considered on an equal-opportunity basis. 

We offer flexible working hours. 

About Us 

Rights & Security International (RSI) stops human rights abuses committed in the name of national security. We challenge religious, racial and gender bias in national security policies and programmes, promote justice and transparency and ensure that voices of communities facing discrimination are heard.

By submitting your application, you consent to our processing and retention of your personal data to the extent, and for the time period, necessary to consider the application. We will keep your application on file for no more than six months.

A London-based Health Research Institute is looking to recruit a Finance Business Partner.

In the post of Finance Business Partner, you will report to our Head of Finance and be part of a team of 2 other Finance business partners.

£55,000 - £58,000 Salary

Hybrid working: 2 day in the Office. ( Zone 1 London)

The client is looking for:

A Qualified Accountant : ACCA/ACA/CIMA or similar qualification

Experience in Not for Profit organisation would be beneficial.

Experience delivering management information to relevant persons in a timely manner

Key responsibilities will include:

This role is key to ensuring efficient and effective financial management for their designated areas of the organisation (Business Units (BU)) by providing finance partnering to key managerial and senior internal stakeholders, ensuring that all financial planning, implementation and monitoring is robust and effective.

The Finance Business Partner holds a key position for the day-to-day provision of financial information for planning and control purposes. The role will provide ownership of the end-to-end processes necessary to take financial data and to report in a meaningful way back to the relevant audiences in the organisation.

To develop and support the financial management of the organisation by overseeing the processes and procedures for recognising income and expenditure in the organisation.

This is in tandem with overseeing the full budgeting and management accounts process related to the relevant Business Units.

Working closely with internal customers to interpret data and provide analysis, interpretation and support as required.

ODAC continues to be on a journey of organisational change and growth, with the financial implications that come with that, having begun to diversify our business model to expand our programmes.

We are therefore recruiting a Finance Manager to lead the implementation and delivery of best-practice financial management and planning, ensuring that ODAC is ready to continue to increase our charitable impact.

This is the first Finance Manager role in the organisation and the role will involve using your knowledge and experience to develop the way that ODAC works. In recent years, financial management has been led by the Chief Executive, with a freelance book-keeping contractor and a 0.5 days/ week Finance Administrator, and we have an experienced Finance Lead on the Board of Trustees.

The Finance Manager will lead on bookkeeping, financial management, and providing support and advice to budget holders. They will collaborate with the Director on financial planning and reporting, and will be responsible for reviewing and implementing best practices, ensuring that the charity’s financial functions are fit for its size, purpose, and growth.

DETAILS

TITLE: Finance Manager 

WORKING HOURS: 0.4 FTE / 2 days per week (16 hours)

PAY: £35,000-£38,000 FTE depending on experience pro rata (£14,000 – £15,200 real salary) per annum

CONTRACT TYPE: Part time, permanent

REQUIRED QUALIFICATIONS: Qualified AAT qualification, Level 2 or above.

DEADLINE: 9am, Thursday 7th November

INTERVIEWS: Monday 18th November (please hold your availability if applying)

Local Finance Consultant – Citizens Advice

MLC are proud to be partnered with Citizens Advice to recruit their new Finance Consultant, who will provide support and guidance across the local Citizens Advice offices across the country. You will be responsible for a portfolio of offices, building strong working relationships with both finance and non-finance staff in those offices. You’ll bring your financial expertise and knowledge to a team of people working hard to give advice to millions across the country.

This year Citizens Advice are celebrating their 85th anniversary and during that time they have been helping to shape a society that’s fairer for everyone – working on issues that affect the whole of society. Last year they directly helped over 2.66 million people find a way forward with one-to-one advice, in addition to over 60 million views of their online self-help advice. As part of their commitment to supporting society, they are one of a small number of statutory consumer watchdogs with the ability to submit super-complaints to government. Their value to society has been estimated at £4.7 billion.

This is a fantastic opportunity to join an organisation which places high value on staff engagement and growth, with a proven track record of supporting career development with internal promotions and training. The role joins at the end of a period of change for the charity and is a great chance for you to make your mark and develop the role further.

Key Responsibilities include:

• Provide support to local offices with their financial management, reporting and processes.
• Monitor and ensure improving financial standards and compliance with the Charity Commission and other statutory reports.
• Help develop the financial health reporting strategy for the organisation, working with key stakeholders to support the development.
• Upskill local offices with their financial acumen and ability for self-service.

The successful candidate will:

• Be either fully qualified, or part-qualified and studying towards a recognised accounting qualification.
• Experienced in charity accounting, whether that is directly working in a charity or through auditing charities.
• Enjoy working in an evolving environment where there is a focus on modernisation within the finance team.

For an informal discussion on the role or your job search in general, please contact Jamie Elliott at MLC Partners.

Our partner is a leading global organisation advocating for human rights and freedom. They are seeking a Senior Finance Business partner, to manage a portfolio of growing programmes, and support in strengthening their controls, processes and systems.

Responsibilities

• Support the team as they go through a new system implementation and automation. 
• Develop and maintain a strong control environment, and processes, and support in the strengthening and improvement of finance systems and processes.
• Management of finance business partners, who are working with the programmes team on the financial management of grants and global projects, and providing oversight for cross-programmatic donors.
• Providing oversight and ensuring the timely reporting of financials including budgets, forecasts and variance analysis, and donor reporting
• Prepare and present financial reports for the senior leadership team, and to the programmes managers to support in programme decision making.
• Undertake other responsibilities as required

Requirements

• Experienced CCAB qualified accountant, with experience of developing and strengthening processes and controls, and in programme accounting, cost allocation & recovery and donor reporting within an international charity.
• Strong systems and IT skills. Expereince of SAP is highly desirable. 
• Strong analytical and problem solving skills.
• Demonstrable experience of managing staff.
• Strong communication and team working skills – able to work effectively with finance and non-finance staff in the UK, and overseas.

This is a permanent role, with the candidate expected to be office-based in London at least 2 days/week. This role is only open to candidates with the right to work in the UK without requiring sponsorship.

We are looking for an agile, proactive individual who will join the team as Finance Officer working closely with the Finance Manager and a part-time Finance Officer to address all issues of a financial nature and support the fundraising team and grants officer.

Finance Officer
Reporting to: Finance Manager
Location: Remote. With the option to attend a co-working hub on an ad hoc basis.
Salary: 30K FTE per annum (12K per year, including London weighting) plus a competitive pension
Contract: Permanent
Hours: Part time, 22.5 hours per week, spread across agreed days

This role will be suited to someone who is detail oriented, highly effective, organised and able to support across the organisation.

You will be confident working to deadlines, someone who enjoys working as a core small team and is self-motivated when working remotely. We are looking for someone who is looking for an active and responsible role in a friendly and highly supportive organisation.

Your key responsibilities will include:

• Ledger Maintenance e.g. Maintain Sales & Purchase Ledgers in Quickbooks.
• Banking e.g. Transaction management, bank reconciliation, credit control.
• Operations e.g. expense claims, payroll, audits, compliance.

Qualifications and Experience:

• To be successful in this role, we seek the following qualifications and experience:
• Fully AAT qualified or working towards level 4 as a minimum.
• Minimum of 2-3 years of experience in a similar role
• Strong proficiency in MS Office Suite, particularly Excel
• Excellent organisational and time management skills
• Ability to work independently and prioritise tasks
• Attention to detail and accuracy in data entry and financial tasks
• Good communication and interpersonal skills
• Experience with accounting software e.g. QuickBooks and working with
• other CRM and productivity software.
• A desirable knowledge of charity accounting.

Our vision
A community of Black people, readily accessing mental health support, recovering fully from mental illness and thriving

Our Mission
We create and champion safe, and accessible mental health support with, and for the Black community.

Our Values
Community, Access, Safety, Healing and Change

Thank you for your interest in joining our team. We look forward to reviewing your application and discussing how your skills and passion can contribute to our mission of promoting mental well-being within the Black community.

Please note that the application deadline is 7th November 2024.
We will review all applications and contact shortlisted candidates for further assessment and interviews.
Interview date: 19th November 2024

Interested?
If you would like to find out more, please click the apply button. You will be directed to our website where you can complete your application for this position.

At Black Minds Matter UK, we are committed to fostering an inclusive and diverse work environment. We encourage applications from individuals of all backgrounds, particularly those from Black and minority ethnic communities.

Requirements of the Role:

• Right to work in the UK.
• This post is subject to a Disclosure and Barring Service (DBS) check.

No agencies please.

Region Home based

Post Type Permanent

Working Pattern Part time – 15 hours per week 

Role Type Strategic

Salary Range £35,000 per annum pro rata

Pension The Company operates an auto enrolment pension scheme

Annual Leave 30 days per year including statutory and public holidays pro rata

Security checks DBS check required

About Us

The National Flood Forum (NFF) is the only independent national charity dedicated to supporting and representing people at risk of flooding.  Established in 2002 by those affected by flooding, we passionately put people at the heart of flood risk management. Our goal is to empower individuals and communities to recover from flooding and get the best possible outcomes. We put people first.  We act as an honest, trustworthy and independent broker on behalf of flooded people.  

We work across four key areas:

• Providing information via our helpline and website
• Recovery Services in flooded areas
• Flood Action Groups
• Policy and Advocacy

With over 300 Flood Action Groups across England and Wales and handling more than 1000 calls annually through our helpline, NFF plays a crucial role in supporting and representing flood-affected and at-risk communities. We collaborate closely with flood risk management agencies, local authorities, and government bodies. We also aspire to a collaborative, supportive, and solution-focused environment for our staff.

About the Role

This is a key role to support our Operations Co-ordinator with accounting and financial administration of the charity.

Responsibilities

• Managing and recording all financial transactions of the business, journal entries, sales ledger and purchase ledger, bank reconciliations and other account reconciliations, general ledger management, banking, making payments, staff expenses, credit control, weekly and monthly reporting to management, closing the sales ledger and purchase ledger at the end of each month, ensuring all month end journals are posted and any other duties as required by the organisation
• Process timesheets, Gift Aid claims and payroll
• Carry out Partial Exemption calculations for VAT purposes
• Reviewing draft contracts for financial implications
• Kashflow software experience preferred but not essential
• Ensuring restricted grants are analysed and allocated accordingly
• Support the organisation with projects and tasks as required
• Respond to queries over the telephone, email and face to face
• Previous experience in a similar role for a charity

How This Role Contributes to Our Strategy

• Community Support: Supporting management team with good financial practices enabling savings and better value for money
• Partnerships: Developing strong relationships with partner organisations.
• Income Generation: Supporting income streams through excellent financial practices and supporting business development activity with financial analysis
• Collaboration: Fostering a collaborative approach within the organisation.

ABOUT US:

Open for Business is a coalition of leading global businesses committed to advancing LGBTQ+ inclusion worldwide. Through data-driven research, we demonstrate the economic benefits of LGBTQ+ inclusion and leverage our network of partners and programs to foster positive change for LGBTQ+ communities.

Founded in 2015, Open for Business has rapidly expanded to include 38 global member organizations and four local programs in East Africa, the Caribbean, Southeast Asia, and Central and Eastern Europe, with additional programs set to launch next year. We take pride in harnessing the power and expertise of the private sector to support some of the most vulnerable members of our global community, ensuring that their advocacy is bolstered by some of the world’s largest and most influential organizations.

THE ROLE:

We are seeking a Finance and Operations Manager to lead and strengthen our financial and operational functions as we continue to grow. This role is critical in ensuring that Open for Business adheres to best practices in financial management and reporting, including compliance with the Charity SORP.

You will serve as the main point of contact for our external accountants and our Financial Advisory Committee, providing timely and accurate financial information to the CEO and Board of Trustees.

On the operations side, you will help build and execute the organizational infrastructure needed to support our expansion, which includes office management and collaborating with our HR team to create a robust induction system for new staff, as well operational management or oversight of core processes.

We are looking for candidates who are passionate about tackling LGBTQ+ inequalities on a global scale and are eager to contribute to a dynamic and fast-growing organization. This UK-based role offers a hybrid working model, with time split between our London office and remote work. Remote candidates within the UK are also welcome to apply. Part time considered. The position reports directly to the Chief Executive.

KEY RESPONSIBILITIES:

• Manage financial and operational systems, processes, administration, and internal controls.
• Ensure effective and efficient day-to-day business and financial operations.
• Oversee bank accounts, accounts payable and receivable functions, purchasing, financial reporting, and grants administration.
• Conduct bank and transaction reconciliations and manage expenses, bills, and payments using Xero.
• Produce or oversee production of monthly payroll.
• Produce quarterly management accounts and VAT returns.
• Collaborate with external accountants for annual audit and accounts.
• Liaise with other external advisors as needed.
• Prepare project-specific budgets and lead financial reporting for grants.
• Lead the induction process for new staff and consultants.
• Project manage the implementation of new systems, including coordination with consultants to deliver small-to-medium internal projects.

PERSON SPECIFICATION:

The ideal candidate will be experienced with charity finances and may have worked in a similar role previously. You should be able to demonstrate the following skills and experience:

• Direct experience in managing a charity finance or operations function.
• Experience liaising with third party providers, including accountants.
• Proficiency in budget preparation and financial reporting.
• Experience with Xero and other accounting software.
• Experience with project management and leading internal change management
• Experience of bookkeeping and (management) accounting.

OUR COMMITMENT TO DIVERSITY AND INCLUSION:

Open for Business is an equal-opportunity employer, dedicated to addressing inequality. We encourage applications from all qualified individuals, regardless of gender, race or ethnicity, age, religion, marital status, sexual orientation, gender identity or expression, disability, or socioeconomic background. All hiring decisions are based on merit.

HOW TO APPLY:

Click on the 'Apply via website' button below to visit out Jobs page and download an application pack.

The closing date for applications is Friday 22nd November 2024.

Position: Chief Operating Officer
Reports to: Chief Executive Officer
Hours: 35 hours per week (full-time) 
Contract: Permanent 
Location: London with hybrid working – flexible and home working policy   

We are seeking an operational and people focussed Chief Operating Officer (COO) to join our Executive Team. You will drive development of all financial and operational management, processes and reporting, overseeing the organisation’s day-to-day operations including the leadership of Finance, People, Governance, Fundraising, Marketing and Communications and Digital. 

The successful candidate will have held broad finance and operations positions, with a track record of interacting at Board level and presenting clear financial and management information. Whilst you don’t have to be financially qualified, we do need someone with strong financial acumen and demonstrable ability to monitor, interpret and communicate financial information effectively. You will have experience in implementing new and/or successful improvements to existing systems and processes, with a track record of driving organisational change. The post holder will have a good understanding of regulation and best practice alongside the ability to develop efficient processes and controls in line with our governance framework. Ensuring that people are at the centre of the Florence Nightingale Foundation (FNF) you will play a key role within the Executive team supporting the charity to achieve sustainable growth and delivery of efficient and effective services ensuring plans are developed and implemented, and targets are met. 

You will have a passion for our purpose, commitment to our mission and alignment with our organisational values. Whilst being robust about process, you need to be able to flex to changing circumstances and be skilled at getting the best out of people as well as driving a culture of continuous improvement and learning. Crucially, you will be wholly committed to driving forward the core infrastructure for our work supporting nurses and midwives in leadership development to improve health and care outcomes. 

This role provides a unique opportunity to inform, lead and shape the future of our impactful charitable mission and growth. 

Experience, Knowledge, and Skills 

• Proven experience as a senior leader in ideally a non-profit or public sector organisation

• Strong and extensive operations management experience, financial leadership and programme delivery 

• Experience of working on projects to integrate systems and improve processes / ways of working would be highly desirable 

• Demonstrated success in strategic planning, organisational development and stakeholder engagement 

• Excellent leadership and team management skills, with the ability to inspire and motivate staff 

• Exceptional communication and interpersonal abilities, capable of representing the charity effectively to external audience 

• Experience of working with a Charity Board of Trustees 

• Proven ability to develop a long term financial strategy and plans 

• Experience of developing and implementing processes and policies as well as setting standards and targets aligned to organisation objectives 

• A commitment to the charity's mission and values 

• Excellent numerical and analytical skills with the ability to distil and communicate complex financial information in a way that is easy to understand 

• Ability to think strategically, anticipating future trends and developing plans accordingly 

• Encourage innovation and seek to understand best practice from both inside and outside the sector 

• Strong financial acumen and demonstrable ability to monitor, interpret and communicate financial information effectively is essential 

• ACCA/CIMA/ACA or an equivalent finance qualification is desirable 

First interviews: Monday 2 December – face to face at our offices in London Bridge

Second interviews: Thursday 5 December – remote

The Co-Director of Strategy & Finance works closely with the Co-Director of Operations to ensure the sustainability, growth and success of Hackney Playbus and to ensure that families are placed at the heart of the charity's work.

All Hackney Playbus employees and volunteers demonstrate the Hackney Playbus ethos and values by working positively as part of a team, delivering high quality services to children and families and by creating a culture where all are welcomed, valued and supported.

The Principal duties and responsibilities will be as follows:

Governance 

Ensuring that the charity is legally compliant, compliant with requirements of the Charity Commission and has the correct insurances in place for the charity’s activities and that these are reviewed annually.

Ensure systems are in place for the Board of Trustees to fulfil its statutory responsibilities and exercise effective control of the charity's affairs. Support trustee recruitment in line with Hackney Playbus procedures.

Ensure policies and guidelines are appropriate for the charity’s work and reviewed regularly by the Trustees, including annual reviews of Children’s Safeguarding, Data Protection policies and the Risk Register developing policy proposals as necessary

Report quarterly or as required to the Board of Trustees on progress against key strategic objectives, providing information and explaining performance

Strategic

To work with Trustees to ensure the charity’s vision, mission and strategic plans are reviewed in conjunction with key stakeholders including Hackney Playbus staff, volunteers and families.

To take Joint responsibility for achieving, monitoring and reporting on performance against targets in all areas of charity’s activities taking action as required

To be open to feedback and ideas for innovation and change while delivering consistent and reliable services

To develop a culture of continuous improvement throughout all aspects of the charity's work.

Financial

Ensure that income is maintained, expenditure controlled in line with budgets and potential risks are identified and managed

Draw up an annual budget for approval by Trustees

Liaise with appointed bookkeeper, ensuring timely payment of bills, invoicing for services, chasing of invoices for payment and maintenance of petty cash systems

Prepare contracts, apply for tenders, negotiate and agree contracts, service level agreements and acknowledge receipt of funds as required.

Oversee expenditure and management accounts ensuring that income and expenditure is monitored and reported quarterly to Trustees

Organise independent examination of accounts with appointed accountant

Review and make recommendations to maintain or change arrangements with accountants, bookkeepers and payroll service providers. 

Income Generation

Develop income generation strategies to maintain and enhance levels of funding from existing sources and develop new funding streams

Work closely with and provide support to the Fundraising Officer on funding applications to ensure continuous and sufficient income

Work closely with the Co-Director of Operations to ensure that monitoring reports are submitted to funders in line with requirements.

HR 

Recruit staff as required 

Support and supervise Administration and Fundraising Officers

Ensure HR policies, procedures and staff contracts are relevant and reviewed regularly to ensure they are fit for purpose. 

Promotion of Charity

Maintain effective networks with supporters and stakeholders

Network externally and develop partnerships to improve impact and sustainability

Ensure charity is presented in an appropriate and professional manner to its stakeholders including website, social media, annual, impact and reports

Represent the charity in public forums and produce or commission written/digital material for promotion

Asset Management

Overall responsibility for asset management including Playbus vehicles, premises management, IT, utilities and other overheads. 

Other Duties

To participate in internal/external meetings and training

To participate in annual appraisal by appointed Trustee from the Boardof Trustees

To uphold Hackney Playbus policies and procedures including Children's Safeguarding.

Southall Community Alliance is a charity working in Southall that is looking to recruit an experienced, full-time Office Manager to deal with administrative and finance matters.

We are looking for someone who is passionate about working in Southall with its diverse communities and can act as the first point of contact for SCA. Their duties include managing the office budget, dealing with staff issues and establishing and maintaining policies and procedures. Our Office Manager will be the person who keeps our office running smoothly while also enabling fellow employees to succeed in their roles.

This post is subject to a 3 month probation period, an enhanced DBS check and satisfactory references.

Job Title: Office Manager

Duration: The post is funding dependant and subject to annual review.

Location: Southall Community Alliance, Southall Town Hall, 1 High Street, Southall, UB1 3HA

Hours: 35 hours per week

Salary: £28,000 per annum

Holiday Entitlement: 25 days

Reports to: SCA Director

Duties:

• To be the first point of contact for visitors and service users
• Helping establish and maintain office procedures
• To assist the Director with budgetary control arrangements, maintain accounts, salaries and efficient running of the charity
• To attend and take minutes of SCA Board meetings, Community Forum and other meetings, where required
• To type confidential reports and correspondence, ensuring compliance with GDPR and other statutory requirements and maintain files and the filing systems
• Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
• To ensure the dispatch of agendas, minutes and other relevant material relating to SCA meetings
• To prepare invoices, accounts, petty cash, spreadsheets, SAGE entries and diary management
• To ensure that SCA membership list is up to date 10. Record office expenditure and manage the budget
• Organise the office layout and maintain supplies of stationery and equipment
• Maintain the condition of the office and arrange for necessary repairs
• To respond to customer enquiries and complaints
• Review and update health and safety policies and ensure they are observed
• Arrange regular testing for electrical equipment and safety devices
• Taking inventory of office supplies and order and maintain stationary stocks and other office supplies
• To help maintain and update SCA website and social media
• To allocate work and supervise volunteers and be responsible for the smooth and efficient running of the office Attend training courses and sessions, as may be required
• To ensure inclusion and diversity in all aspects of SCA's operation and work
• To carry out other duties including outreach work, as may be assigned by the Director, from time to time

Person Specification:

Essential Characterisitics:

• Have at least two year’s experience of working in an office environment
• Ability to recruit, manage and supervise volunteers
• Strong IT and typing skills
• Excellent interpersonal skills and ability to communicate effectively, verbally and in writing, with a wide range of people
• Able to receive visitors and to deal with their queries, signposting to other agencies, where required
• Knowledge of office procedures and practices and advising of timely filing of returns etc
• Understanding of SAGE, bookkeeping, bank reconciliation or able to maintain financial records using web based financial systems
• Can demonstrate experience of purchasing and maintaining stationary stock and other office supplies/ equipment
• Experienced in dealing with work of a confidential nature, ensuring compliance with GDPR and other regulatory requirements
• Ability to prepare meeting agendas, minutes, finance reports and projections
• Experience of preparing newsletters, project monitoring reports, publicity and promotional material
• High standard of computer literacy, including experience of Microsoft Office – Word, Excel, Powerpoint etc
• Able to work with project partners and service users from diverse cultural and religious backgrounds within an equal opportunities’ framework
• The ability to manage your workload and supervise others concurrently
• Negotiation and relationship-building skills with a problem-solving approach to work
• Ability to manage SCA’s health and safety responsibilities

Closing date : Thursday 14th November – ONLY completed application forms will be accepted. CV’s are not accepted

Interview date : w/c 25th November 2024

Systems Accountant - Unit4 | Permanent | £65,000 - £69,000 + Benefits | London / Hybrid

For one of the most loved animal charities in the UK, we are recruiting a Systems Accountant to develop and optimise their financial systems and improve financial and non-finance reporting though Unit4. Reporting to the Director of Finance, this role will ensure the Unit4 system is robust, and will enhance the value of financial data, providing insights to support the accounting function and overall systems and management tools used to inform the organisation. This will be a key role in connecting Finance and IT functions, and the delivery of any finance system changes and enhancements to Unit4.

Main Duties:

• Lead the development of UnitT 4 ERPx and ensure the integration of extensions (e.g., Salesforce)
• Act as systems administration workstream lead of Unit4 ERPx, including 3^rd party software
• Manage all incidents and process requests and ensure SLAs are maintained
• Act is the Unit4 Super-User
• Define learning and training needs for all end-users and drive best practice
• Maintain documentation of the financial system procedures, workflows and controls
• Act as the Business Analyst for finance operations across the charity, creating a systems improvement roadmap
• Build financial reports in Unit4 to provide insights and recommendations to managers
• Partner with internal stakeholders regarding system requirements

What will you bring to this role?

• Significant, hands-on experience with Unit4
• Strong analytical skills and experience of optimising financial accounting systems
• Strong experience of building and maintaining relationships with internal and external stakeholders
• Hands-on experience of producing and delivery systems training to end-users
• Experience in financial systems management and 2^nd 3^rd line support
• Ideally experience of working in the charity sector

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As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.