Facilities Management Jobs

Are you looking to kickstart your career in the interesting world of HR? If so, Coin Street Community builders is offering an incredible to opportunity to become an HR Apprentice to gain valuable skills while working towards a recognised Level 3 qualification.

The role will be part of the small and friendly People & Team Building Team and, you will work closely with the HR Advisor and collaboratively with all teams to provide high quality HR service and support across Coin Street. 

As this is an apprentice role you will have a designated 1 day a week to undertake apprenticeship related activity or focused study – this will be agreed with your line manager. 

 
The successful candidate must be able to demonstrate the following: 

• Ability to meet the entry requirements for a Level 3 HR Support Apprentice Programme and undertake the studying and course work required to complete the course.  
• Proficient in use of MS office applications, particularly Outlook, Word and Excel. 

 
Creating an inspirational neighbourhood 

We provide the opportunities and spaces for people to lead their own change. 

Our activities are wide and far reaching. From giving families and children the best start in life through our childcare and family support, to creating and maintaining high quality live, work and play spaces on land which we own. 

We promote enterprise, creativity and lifelong learning whether that’s through providing employment, volunteering opportunities, nurturing enterprise or delivering programmes and activities.  We provide housing that supports our community; we champion co-operative housing and influence local and national housing policy. 

From sports and dance to healthy eating and gardening, we offer a range of facilities and activities accessible to everyone to support health and wellbeing in our community. 

Contract 

1 year Fixed-term contract, with possibility of extension

35 hours per week (with 1 day a week to undertake apprenticeship related activity or focused study)

Salary 

£26,000 per annum 

Extras 

In return, we can offer you: 

• 27 days’ annual leave (excluding bank holidays) pro rata for part time staff 
• 8% contributory pension scheme (5% employer contribution, 3% employee contribution) 
• Health and wellbeing support, including online mental health therapy sessions 
• Free gym membership at Colombo, annual flu jabs 
• Commitment to training and development 

 
To Apply 

Successful candidates will be required to undertake a Basic DBS check.

Click on this link to be redirected to our Recruitment Portal. 

Closing Date 

Due to the number of applications, this role will be closed earlier - please submit your application by Midnight on Sunday 7th July 2024.

London Seminary seeks an enthusiastic Administrator to play a crucial role in its administration function. 

An exciting opportunity awaits a proactive, personable, and reliable Administrator to join a friendly and engaging administration team. The Seminary seeks an individual with a fast-paced nature and outstanding attention to detail to offer comprehensive support, including student applications, facility administration, library assistance and general enquires. 

The Role 

You will be one of the first points of contact for the Seminary and responsible for providing multifunctional administrative and practical support to the Principal, Senior Leadership Team, and staff. 

You will take a proactive approach to the role, supporting the smooth admission of students into the Seminary. You will also undertake a wide range of other duties including supporting the senior leadership team, ensuring the smooth running of the library, liaising with the site manager over accommodation and facilities and general administration as required. Below is an outline of duties. 

Student support 

• General enquiries 

• Telephone queries 

• Book interested parties into Visit and Open Days 

• Send out applications as requested.  Chase up near deadlines. 

• Deal with written correspondence, forwarding/scanning items as necessary 

• Student applications 

• Progress, request references, arrange interviews, offer places as directed 

• Provide admissions information, reading lists, handbooks, and answer queries 

• Administrative and welfare assistance 

Course Support 

• Produce and issue timetables as directed by teaching staff 

• Assign students and staff to Morning Worship slots 

• Book lecturers where requested 

• Set seminar, assignment, essay and visit/open dates 

• Allocate seminar presentation slots to students 

• Produce lecturer agreements 

Facilities 

• Book residential rooms for students, lecturers, and visitors 

• Student Flats: provide information about flats, licence agreements etc. 

• Report faults/maintenance issues 

• Provide accommodation reports 

• Arrange bookings for extra meetings and conferences 

• Ensure safe standards are maintained across the site, reporting issues and rectifying problems 

• Update Fire Risk Assessment 

• Maintain Accident Book, and ensure First Aid Training is up to date and documented 

Finance 

• Check and approve purchase invoices within agreed limits 

• Distribute invoices 

• Chase overdue invoices 

• Maintain leases for photocopier 

• Maintain and order office supplies as needed 

• Maintain scale of fees and payments 

• Bank cheques and cash 

• Liaise with local authorities for Council Tax and Business Rates queries and demands 

Library 

• Collate book requests and reading list items for approval 

• Order books as directed 

• Classify books, and maintain classification system 

• Oversee cataloguing, stock-checking, filing and maintenance of books 

• Maintain journal subscriptions 

• Process book donations, adding to the library, selling to students, or disposing of as appropriate 

• Order and sell set texts to students 

• Order book donations for students, and biblical texts in the original languages 

• Maintain library software, running maintenance and error reports 

• Provide student details to Evangelical Library 

Other items 

• Maintain licences, ensuring they are operated correctly and renewed promptly: 

• Data Commissioner updates 

• Liase with Copyright Licencing Authority 

• Liase with Christian Music Copyright Licensing 

• Ensure Microsoft and Adobe software licences are up to date 

• Maintain users on the system, adding new users as necessary 

• Maintain procedures and records of processes and passwords 

The role is full time, Monday through Friday, 37 ½ hours per week on site at London Seminary. 

About You 

You will be a highly motivated, efficient and organised administrator, who is a team player, as you will work with a number of people at all levels across the Seminary. With a track record of working in a busy environment where attention to detail is essential, along with the ability to manage various tasks simultaneously. 

Charity Overview:

Headway Black Country (HBC) is a charity organisation dedicated to supporting individuals affected by acquired brain injury. With a focus on providing essential services and support, we aim to improve the quality of life for brain injury survivors and their families in the Black Country region.

Why Our Work is Needed

Acquired brain injuries can have profound and lasting impacts on individuals, often affecting their independence, cognitive abilities, and overall well-being. At Headway Black Country, we recognise the critical need for specialised support services to assist brain injury survivors in their recovery journey and help them rebuild their lives.

Vision

Our vision at HBC is to create a community where individuals affected by acquired brain injury receive comprehensive care, support, and opportunities for rehabilitation to lead fulfilling and meaningful lives.

Mission

Our mission is to empower brain injury survivors through tailored support services, advocacy, and awareness initiatives. We strive to be a beacon of hope and resilience for those navigating the challenges of acquired brain injury.

Values:

• Compassion: We approach our work with empathy, sensitivity, and understanding towards the needs of brain injury survivors.
• Collaboration: We believe in the power of teamwork and partnerships to create meaningful impact and positive outcomes.
• Empowerment: We are committed to empowering individuals to regain independence, confidence, and a sense of purpose.
• Innovation: We embrace innovation and continuous improvement to enhance our services and support for those we serve.

Job summary

The Business Development Manager (BDM) will work closely with the Chief Officer (CO) to grow the business activities of Headway Black Country (HBC).

The BDM's core purpose is to work with the CO, members of the Senior Management Team (SMT) and the Board of Trustees to identify and develop new business and funding opportunities, to enable HBC to meet our charitable objectives, specifically regarding the key themes of:

• Providing support: Offering practical advice, emotional support, and rehabilitation services to individuals who have experienced a brain injury, as well as their families and caregivers.
• Raising awareness: Increasing public understanding and awareness of brain injuries, their causes, and the impact they can have on individuals and their families.
• Promoting independence: Helping individuals with brain injuries to regain their independence, develop skills, and improve their quality of life through various programs and services.

You will provide support to the CO in the identification of opportunities, development, and submission of proposals, and managing the bid/tender processes from scoping through to implementation:

• To secure income from a range of sources to support the Strategic and Business Plans of Headway Black Country.
• To lead on the development of a range of new business opportunities.
• To build relationships with a range of key stakeholders to better position the organisation.

KEY TASKS

• Gain a full understanding of all areas of Headway Black Country to enable post-holder to identify and develop new opportunities.
• To undertake a market analysis to identify opportunities for growth, and to lead on the development of appropriate business products and services as agreed with the CO.
• To identify opportunities for service development through new funding streams, partnership, and commissioning opportunities.
• To lead on the management and preparation of funding bids, tenders, business proposals.
• Coordinate the implementation of agreed new projects and help to develop monitoring plans, and co-ordinating reporting arrangements.
• To develop positive relationships with a range of stakeholders providing funding to charities to raise awareness and promote HBC within the Region.
• Build relationships and partnerships and pursue funding avenues to realise new service activity in line with HBC charitable objectives.
• Implement and lead HBC Fundraising Committee and developing the organisation's funding strategy with the Chief Officer and Board of Trustees.
• Input into the website/ marketing materials to include new and potential development ideas.
• Collaborate and work as part of the management team on agreeing what Business Development Plans progress/ track and communicate progress and recommendations.

To be successful in this role you will:

• Possess a proven track record (2 to 3 years or more) of leading successful applications to grant makers and charitable trusts.
• Have experience in corporate fundraising and donor stewardship.
• Have experience of a broad variety of business/ fundraising opportunities relevant to the charitable sector.
• Have proven experience of developing and maintaining excellent relationships with key stakeholders to deliver tangible results.

Other Duties

• To attend appropriate training sessions and meetings, as required.
• To contribute to monitoring and audit procedures to assess and review the effectiveness of all services and the benefits to clients.
• To actively promote Headway Black Country, the services provided by the organisation, its mission statement, aims and objectives.
• All Headway Black Country employees and volunteers are required to comply with relevant Health and Safety legislation and Headway Black Country policies relating to Health and Safety and Risk Management. In particular, they have a duty to:
  • Take reasonable care of both their own and others’ health and safety
  • Report any adverse incident (including near misses)
  • any concerns regarding both general health and safety and the well-being of clients and staff
  • Undertake or participate in risk assessment, as appropriate
  • Comply with relevant legislation and/or directives from relevant external organisations, such as the Health and Safety Executive
  • To use facilities and equipment provided in the interests of health and safety in an appropriate manner, in order to minimise risk and avoid compromising health and safety.  This includes not intentionally or recklessly misusing facilities and equipment.

This job description sets out the main duties associated with this post. It is assumed that carrying out additional duties, which may be allocated from time to time by the Chief Officer, are not excluded simply because they are not listed.

Duties of the post could vary from time to time as a result of new legislation, changes in technology or policy. In this event, appropriate training will be provided.

Headway Black Country has a No Smoking Policy

Terms and conditions

Job Title: Business Development Manager

Hours: 30 hours per week (with occasional evening and weekend work)

Contract: Permanent

Reports To: Chief Officer

Direct Reports: No direct reports

Salary: £28,378 – £32,432 (FTE £35,000 - £40,000)

Pension: 3% employer contribution and 5% employee contribution

Holiday: 26 working days (plus bank and public holidays), rising to 27 working days after 2 years’ service; and to 28 working days after 5 years’ service (pro-rata for part-time hours)

Location: Headway Black Country, Martin Hill Street, Dudley (plus regular travel around the Black Country)

Headway Black Country is an equal opportunities employer. We value diversity and welcome applications from all sections of the community.

We are dedicated to encouraging a supportive and inclusive culture amongst the whole workforce. It is within our best interest to promote diversity and eliminate discrimination in the workplace. 

The Finance Manager will be responsible for providing day-to-day financial processing, management and reporting; and, with the CEO, for providing medium and long-term financial planning and analysis in support of the growth strategy. The role will involve responsibility for systems’ maintenance and development, business process improvements and building/facilities management of the offices at No.1 Buckingham Place, Victoria SW1.

The role will include (but not limited to):

• Processing and payment of all invoices, expenses; and grants (to individuals and training providers), ensuring appropriate approvals, accurate and compliant filing and storage on internal systems
• Raising of invoices and liaison with suppliers, including debt collection, as required
• Building/facilities/utilities management relating to QEST’s status as Freeholder and Landlord of the premises at No.1 Buckingham Place
• Processing of all invoicing and recharges relating to QEST’s role as Freeholder and Landlord, including rent, service charges and other services including insurance, utilities, IT and telephony
• Processing and reconciliation of bank transactions, with regular reporting to the CEO on cash status and projection
• Management of payroll and pension arrangements (with the payroll provider)
• Production of monthly management accounts for review by the CEO and Treasurer, including full written commentary on any variances, as necessary
• Preparation of financial papers, including analysis, for quarterly review of the Finance Sub-committee; and quarterly meetings of the Trustees’ Board
• With the CEO, preparation of the Annual Budget for approval by the Trustees’ Board (December)
• Preparation and management of year end accounts and processes, including liaison with auditors, as required
• Production of all income and expenditure and balance sheet accounts, journal adjustments, including accruals and pre-payments
• Preparation and filing of company tax returns, liaising with HMRC and auditors, as required
• Filing of Accounts with Companies House and the Charity Commission; as well as any changes to Directors (Trustees), and other legal and statutory requirements (eg Confirmation Statements) as required
• Undertaking of ad hoc project work, including evaluation of current business processes and practices relating to the finance function, and recommending and driving improvements

Do you have a passion for environmental sustainability? Are you skilled in identifying and implementing improvements to business practices?  Are you looking for an opportunity to utilise your contract negotiation and relationship management skills?  If you are looking for the next step in your career, this could be the opportunity to broaden your operations or office management experience and perform a vital role in helping us to achieve our mission. 

This is an exciting time to join us at the Medical Research Foundation, where we have recently launched our new five-year strategy.  We are looking for an Operations and Office Manager to help us achieve our mission to drive the life-changing advances of tomorrow, by laying the foundations for ground-breaking new discoveries today.  Reporting to the Director of Governance and Operations, you will play a crucial role in the delivery of our operations and office management, and in our delivery of our environmental sustainability strategic objectives.   

Your main responsibilities will be:

• Designing and implementing policies and practices which put environmental sustainability at the forefront of our business operations; championing environmental sustainability practices across the organisation
• Identifying and delivering business-wide operations efficiencies by refining existing, and establishing new, business policies and processes
• Overseeing the day-to-day management of the office ensuring it is an efficient, safe and pleasant working environment for staff and visitors; liaising with the building management company and the IT service provider; troubleshooting or escalating IT and building-related issues as they arise
• Managing external service provider contracts, including procuring and negotiating new contracts where required
• Ensuring a first-class customer service experience for those contacting the charity
• Line management of two members of staff.

We would like to hear from you if you:

• Have a commitment to OR experience in developing environmental sustainability practices
• Have significant experience working within an operations role OR an office/facilities management position
• Have experience in identifying and implementing business improvements through contributing to the development of policies and procedures
• Are able to build and maintain effective working relationships with suppliers and other key stakeholders
• Have experience of training, motivating and managing people
• Have a sufficient understanding of IT matters and terminology (as a user) so that you can effectively liaise between users and the IT service provider
• Have an eye for spotting potential issues and taking action where needed, within the office environment
• Are solutions-focused and target-orientated, with the ability to see the bigger picture
• Are able to think and plan strategically, combined with a keen eye for detail
• Are confident in bringing appropriate challenge to behaviours and established practices
• Able to bring a sense of ownership to ensuring the office is well maintained and an enjoyable work environment

We will offer you

We will offer a salary of £45,000 - £48,000 for a full-time 36-hour week and double-matched pension contributions up to 10% max employer contribution.  We offer 30 days of annual leave plus bank holidays (pro rata) per year, excellent financial, health and social benefits and an opportunity to join a dedicated team making a difference to human health. 

We value spending time working in-person to develop strong connections with each other and with our mission.  As the role will be responsible for overseeing the day-to-day management of our office in Central London, it will be suited to somebody looking for a position that is predominantly office-based, although there will be opportunities for remote working.

Visit our website for further information and details of how to apply.

Main Purpose of the Job

The Digital Enabler will work with the District Leadership Team and the Communications Officer to build the digital communications capacity of the District at every level, to facilitate effective participation by all members in the life of the church in the North West District, and to make use of new opportunities for mission and community-building in the digital sphere.

Key Responsibilities

1.Ensure that the District leadership is able to fulfil its responsibilities by ensuring there are reliable digital platforms for online, live-streamed and recorded meetings and events, for electronic dissemination of information (via web, social media and mailings), and audio and video recording and sharing..

2.Enable all members of churches in the District to have the opportunity for participation in District forums and events, and to receive information from their District and Circuits.

3.Co-operate with District and Circuit leaders, ministers and pioneers in the development of new forms of mission and church communities using a range of digital resources.

Key Tasks

Training and Support

1.Create a digital strategy for the District, identifying the essential resources and support needed to enable full participation at every level, and the opportunities for missional work in the online world.

2.Support the administration and governance of the District by facilitating online synods, committees and consultations.

3.Build a network of “digital champions” within Circuits and provide advice and support for local training and capacity building.

4.Devise and deliver online training courses for Circuits and churches.

5.Develop a “Digital Community of Practice” across the District, and linking where appropriate across the Connexion, which will envisage and create new ways of being and growing church in the digital age.

6.Work with safeguarding officers to raise awareness of digital safeguarding issues, and create usable information and guidelines for Circuits and churches.

Facilities and Resources

1.Work with the Communications Officer in building and maintaining the District’s online presence, including the website and social media.

2.Develop a range of digital tools and resources for the use of the District and its Circuits, and assist in their implementation. (These could include servicing local website and social media initiatives, plan-making and emailing applications.)

3.Collect and disseminate information on digital specialists in the District who can serve Circuits and churches. (This could include graphic designers, web and database programmers, audio-visual and streaming experts and others.)

Events and Online Communities

1.Provide technical support for online and live-streamed District events, including advertising, registration and ticketing, online and streaming facilities.

2.Work with the Mission Area Leads, Circuits and pioneers in implementing digital services, online communities and missional initiatives.

Personal Training and Growth

1.Maintain an awareness of changes in digital applications and resources, and consider how they can be used in the District.

2.Identify opportunities to expand knowledge and understanding, including by appropriate courses.

3.Reflect theologically on issues around faith in the digital world, and the opportunities for sharing the gospel by these means.

Senior Fundraising Manager, Challenge Events (FTC – 1 Year)

Do you want to work alongside some of the biggest and best mass participation events in the world and manage an experienced team of fundraisers? Then the role of Senior Fundraising Manager, Challenge Events could be for you.

The salary for this position is £43,617 per annum. 

Role Overview
 

You’ll be leading the Challenge Events team in the delivery of the charities third party event portfolio including the likes of the TCS London Marathon, London Landmarks Half Marathon and The Royal Parks Half Marathon. You’ll work across the wider Fundraising and Marcomms teams, and with external stakeholders and event organisers to lead a team to market and manage a diverse portfolio of third party sporting events across running, cycling, walking, trekking and other disciplines. You will work towards ambitious growth targets and provide an exceptional supporter experience to the 3,500+ supporters the team manage annually. This is a 1 year fixed term contract.

About You

- You’ll be a strong people manager and competent working with multiple stakeholders. 
- You’ll also be an experienced fundraiser, used to working towards ambitious targets.
- You will have a passion for event delivery, project management, marketing and excellent supporter experience. 
- You’ll have experience of managing third party event portfolios, and have a good understanding of marketing, stewardship and stakeholder liaison.

About The team

Challenge Events raise significant income and the team is a crucial part of the Mass Participation department, which sits within public fundraising. The Mass Participation department is also responsible for Owned Events & Products and Virtual Events, raising £6m per year overall.  

What we can offer you

- 30 days annual leave (plus bank holidays) 
- A flexible approach to working arrangements. 
- Access to our enhanced pension scheme 
- Life assurance
- Access to various health and wellbeing schemes, including the employee assistance programme.

Please refer to the full job description below for more information. 

How to apply
 

Please click on the apply button in the top right hand corner where you will be taken to a short application form to complete. You are encouraged to include a cover letter with your application and should refer to the ‘Gosh Charity Pack’ on the careers page of our website before you apply.

Closing Date: Monday 15th July 

About The Charity 
 

Every day brings new challenges at Great Ormond Street Hospital (GOSH). Every day, over 750 seriously ill children from across the UK arrive for life-changing treatments. Every day, young lives hang in the balance as patients, families and staff battle the most complex illnesses. And every day, the brightest minds come together to achieve pioneering medical breakthroughs that change the lives of thousands of children – and change the world. This extraordinary hospital has always depended on charitable support to give seriously ill children the best chance to fulfil their potential. Without donations, Great Ormond Street Hospital Charity can’t help fund ground-breaking research, advanced equipment, child and family support services, and the rebuilding and refurbishment of wards and medical facilities. Our staff help to raise these vital funds for the hospital. A better future for seriously ill children starts with you.

Along with being awarded the ‘Sunday Times Best Places to Work 2023’, we were delighted to be recently awarded the Charity Times Fundraising Team of the Year 2023. 

Our commitment to Equality, Diversity and Inclusion 
 
A more diverse workforce will enable us to deliver even more impact and we particularly encourage applications from communities which are under-represented in the charity. This includes people from ethnically diverse backgrounds, disabled people or those with long-term conditions, LGBTQ+ communities, and those from less advantaged socioeconomic backgrounds. Further information on our EDI strategy can be found on our website.
 
As a Level 2 Disability Confident Employer we are more than happy to make reasonable adjustments wherever possible throughout the recruitment process.
 
Applications will be reviewed on an on-going basis and we reserve the right to close the role prior to the closing date, should a suitable applicant be found. Therefore, you are encouraged to apply right away, to avoid disappointment.

REF-215 218

Premier League Stadium Fund Technical Manager (Midlands and East of England)

£37,000 - £45,000 per annum (dependent on relevant experience and skills) plus generous benefits

The role will be home-based, but geographically will be required to cover clubs and leagues based in the Midlands and the East of England.

Regular travel to clubs’ stadiums will be required, as well as occasional travel to our office at Wembley Stadium in London.

We currently have a vacancy in the Premier League Stadium Fund for a Technical Manager to support the Stadium Accreditation Programme and to support the assessment of applications to  the Premier League Stadium Fund.

About the Premier League Stadium Fund

The Premier League Stadium Fund is fully funded by the Premier League and is delivered and administered by the Football Foundation. It provides financial support to clubs throughout the football pyramid. As well as continuing to fund ground-grading requirements, the Premier League Stadium Fund includes a Club Development Fund to help clubs grow and enhance sustainability.

The Premier League Stadium Fund awards capital grants to clubs to support improvement of their stadium facilities for players, supporters and officials. Funding is available to clubs who play in Steps 1 to 6 of the National League System, Tiers 1 to 4 of the Women’s Football Pyramid and clubs promoted into the English Football League.

About the Football Foundation

Over the last 22 years, the Foundation has awarded more than 23,000 grants to deliver outstanding grassroots facilities across England worth more than £877 million. This year, the Foundation will be investing more money than ever into facilities across England and is committed to improving the experience of playing football for everyone. 

The Foundation’s goal is to unlock the power of pitches ensuring everyone has a great place to play regardless of gender, race, disability or place. 

The role

Working as part of a team of Technical Managers, you will support our Stadium Accreditation Programme and will lead on the technical/construction aspects of Premier League Stadium Fund grant projects.

Stadium Accreditation

You will support the Stadium Accreditation Programme by helping establish new ways of working following the initial assessment of approximately 1,000 stadiums across England and Wales. You will have responsibility for a set of leagues and clubs across the Midlands and the East of England and you will work with them to ensure their compliance while also delivering against the objectives outlined within the new Premier League Stadium Fund Facilities Strategy.

Grant Management

You will also be responsible for the scrutiny of the technical and construction aspects of Premier League Stadium Fund grant applications and ensuring the successful completion of new and improved stadium facilities. As part of this process, you will provide professional advice and guidance to applicants to assist with the development of capital projects, within the National League System (NLS) and Women’s Football Pyramid (WFP).

You will work with clubs to ensure that solutions can be found to address the findings of the Stadium Accreditation Programme, and will then carry out a technical assessment of any grant applications made by those clubs. Following the allocation of any funding, you will help to oversee the construction process to ensure that the build is completed to programme.

What are we looking for?

You’ll need a construction-related degree or professional qualification (for example RICS, CIOB, RIBA or equivalent), or the equivalent experience in a construction management or technical role. You’ll have expertise in construction processes, and experience of delivering facilities from inception to completion. Experience in sports facility construction is desirable but not essential.

You must also have great people skills and the ability to inspire and engage people at all levels, from clients and suppliers to volunteers, whilst also being confident in dealing with conflict and challenging situations. You’ll have strong organisational skills and a keen attention to detail with the ability to analyse complex situations and make tough decisions. You’ll be flexible and open to new ways of doing things, including new technologies, so that the Premier League Stadium Fund and the Stadium Accreditation programme continue to improve.

Most of all we want someone who reflects who we are as an organisation. We refer to our values as our four corners:

• Fair Players – open and inclusive in our approach
• Star Performers – trusted to deliver
• United Team Player – collaborative and easy to work with
• Passionate Supporters – flexible and willing

(Please note you must hold a current and valid driving licence, have access to a vehicle that complies with road traffic law, is in a safe and roadworthy condition, and is fit for purpose.)

For more details about the role and full person specification, please download the recruitment pack.

What can we offer you?

The salary band for this role is £37,000 - £45,000 per annum, dependent on relevant skills and experience.

You will start on 25 days annual leave plus bank holidays (which increases after 2 years), plus additional time off to volunteer. We also offer a generous pension scheme (8% employer contribution), collective bonus scheme, free health care provision, a monthly gym subsidy, interest-free season ticket loan, death in service benefit and access to selected match tickets

We are committed to helping our team members maintain a healthy work-life balance, so offer flexible working around core hours to help achieve that.

Equality and Diversity Commitment

The Football Foundation is committed to, and values the principles of diversity, equality, and inclusion. We strive to provide an inclusive and supportive working environment where all our team feel respected and supported in fulfilling their potential. We encourage and welcome applications from all, regardless of background and are particularly interested to hear from individuals belonging to under-represented groups including diverse ethnic communities, individuals with a disability and those from the LGBTQI+ community.

Should you need any adjustments to the recruitment process, at either application or interview stage, please email us.

How do I apply?

To apply, please click the button below to email the following to us:

• CV
• Cover letter - please highlight briefly and clearly how your skills, abilities and experience equip you for the role, together with your reasons for applying.

The closing date for applications is 23:59 on Sunday 21 July2024.

Interviews are currently scheduled for 29 and 30 July 2024.

Due to the volume of applications received for most roles, the Foundation only contacts candidates if they are shortlisted for interview. If you do not hear from us within two weeks of the closing date, you should assume your application has not been successful.

Please note that you must be eligible to work in the UK to apply.

Line Manager and Budgetary Responsibilities:

• up to four staff members comprising of Business Development Executives

and/or Business Development Assistants

Job Purpose:

To contribute directly to growth in Children’s Services (CS) through the

management of proposals, tenders and grant applications, following standard

processes for developing business case, contract terms approval and risk

assessment.

Key Responsibilities:

To act as a lead within the BDU on the following key functions:

• Project lead/management support for tenders, develop and quality assure

submission of bids/proposals

• Market intelligence, pipeline development and knowledge management

supporting CS growth

• Work with Children’s Services Assistant Director to develop new services in

Barnardo's priority growth areas and support implementation and roll out

of successful bids

Key Activities:

• Lead/Project Manage the implementation and delivery of bid strategies

leading to successful bids

• Manage tenders using agreed Business Development tools and processes,

including Business Case Evaluation, pipeline reporting, project planning, and

risk assessment following sign off procedures

• Maintain internal relationships with key internal stakeholders, including

Regional/National Director, Head Office Children’s Services and Business

Development Unit, Business Development colleagues based in other Regions

and Nations, Assistant Director Children’s Services, Assistant Director Finance

and Resources, Assistant Director People, Assistant Director Property and

Facilities Management, Regional Office teams, working with these colleagues

in operations and support services to create the ‘bid team’ that ensures bid

success and appropriate risk management

Business Development Manager Grade: B

Page 2 of 5 Job Evaluation Reference: 2013-009 GEN

• Provide direct project management of tenders and bid writing support,

managing own projects and providing line management and supervision to

more junior staff members

• Lead on high value, high risk, high priority tenders for both new and existing

services/projects; manage the quality control on tender submissions,

proposals, bids, presentations, ensuring bid deadlines are met and feedback

sought on successful/unsuccessful proposals, implementing feedback to

improve future strategy

• Responsible for the safe custody of personal information that may be received

through tender documents (i.e. TUPE) and supervision of how this information

is used within Barnardo's. Also responsible for custody of information that is

sensitive to the commercial interests of Barnardo's

• Represent Barnardo's at internal and external meetings/events, including bid

presentations, negotiations and competitive dialogue.

• Use and embed updated project management methodologies and assist with

the roll out of new processes and project management tools

• Identify risks to project plans and implement actions in partnership with

internal stakeholders to mitigate risks and overcome challenges

• Maintain good relationships with existing clients/commissioners and develop

relationships with new clients and key stakeholders up to senior management

level in order to generate business opportunities and market Barnardo's

products and services

• Support negotiations with external clients and partners at middle and senior

management level and ensure that appropriate legal agreements are in place

• Capture and maintain knowledge and understanding of current markets

developments, policy changes and competitor activity in Children’s Services;

look for ways to use this knowledge to innovate in service delivery and

provide challenge to existing ways of working

• Assist in the process of promoting Barnardo's as the top provide and market

leader in Children’s Services

Such other duties as may be required to fulfil the objectives of the role

This Job Description and Person Specification reflect the duties of the post as

they exist at this time and may be subject to changed based on the needs of the

Department Programme. The post-holder may be required to undertake other

duties commensurate with the salary and competence requirements of this post

from time to time as required

We have a rare opportunity to join our team in a key strategic and operational role as Programme Manager. Working as part of a Collaborative, Responsive, Enterprising, Playful and Reflective team (Our Values!), you will lead and develop our projects and programmes with young people and adults for the South London communities we serve.

We believe that music and media, delivered in a socially and culturally relevant way, have the power to positively change and shape people’s lives. Our purpose-built 3-story base in Brixton houses recording studios, a band rehearsal space, a production suite with top industry standard tech and software. Our work takes place mainly onsite with some community-based work in hospitals or at events.

This opportunity comes at a really exciting time for Raw Material. We are soon returning to our own building which by the end of 2024 will be refurbished via a £1.1m capital fundraising campaign to improve our operational capabilities and develop income generation opportunities and new facilities for the community, with a coworking offer and an increased hires and events programme.

Thank you for your interest in our wonderful charity.

At Peter Ashley Activities Centres Trust, we change lives by providing exciting and enriching indoor and outdoor activities to children, young people and members of our community in our beautiful heritage setting high above Portsmouth.

We work hard to achieve our goals and we have a vision to be the leading activities charity in the South of England.

If you are passionate about inclusion, activities and supporting children to be their best, and you meet our essential criteria, then we are interested in hearing from you.

The essential criteria are listed in the job pack which can be downloaded in pdf format.

As well as meeting our essential criteria, applicants must have a full and clean driving licence and will be subject to a DBS check as well as reference check.

The Activity Manager works with the Head of Operations and other managers and the Board to fulfil the aims of the Charity.

The Activity Manager is responsible for the management and delivery of all activities and activity related matters across the Leisure Department and residential provision.

The Activity Manager will lead by example and demonstrate excellent customer service in all their interactions with our customers and visitors.

The Activity Manager ensures that the objectives are met by working with the management team, partners, other members of staff and volunteers to deliver and develop sustainable activities, securing the necessary resources, and meeting financial and operational targets and commitments.

The Activity Manager leads on the identification, specification, pricing, compilation and submission of all activity-based projects, contributing to bids for funding.

The Activity Manager, Fort Purbrook is part of the Trust team and is expected to follow all rules of employment as laid out in the Staff Handbook, to work to the Vision and Mission of the Trust and to actively contribute to our success by sharing and discussing ideas, by maintaining high standards of work and by building effective relationships with current and prospective clients.

The Activity Manager, Fort Purbrook reports to the Head of Operations.  Activity Manager, Fort Purbrook will follow all reasonable instructions given by the Head of Operations and/or senior managers of the Trust.

To apply, please download our supporting documents and submit a covering letter explaining why you feel you are the right fit for the role and append your current cv. Applications should be submitted using the application tool by noon on the 5th July 2024.  Shortlisting will take place shortly afterwards and interviews will be arranged to take place the w/c  8th July in person at Fort Purbrook.

Our supporting documents include:

· Job description and person specification

· PAACT competencies

Our retained HR consultant, Rebecca Labram, will be in contact with all applicants following shortlisting and any queries should be directed to Rebecca through the applicant management system.

We are committed to Equality, Diversity and Inclusion and applicants are encouraged to complete the Equal Opportunities Form on the applicant management tool.  Responses using this tool are anonymous.

Your personal data is safe with us.  A copy of our privacy policy is available on our website Privacy & Data Policy for the Peter Ashley Activity Centres website.

Please do not apply if you do not meet the essential criteria in the person specification. We will shortlist applicants carefully against the person specification and any criteria that cannot be demonstrated at application stage will be assessed at interview through competency questions and through practical exercises.

If you have access requirements or an access rider, please include these with your application so we may support you.

Operations Lead Job Description

ROLE CONTEXT

ABOUT ALL SAINTS: There has never been a more exciting time to join the team at All Saints. As part of a new project to revitalise the church for the Island, we are planting the first-ever contemporary service into the Church as part of the HTB network of churches (including Harbour Church Portsmouth). We are currently building an amazing team to bring the vision to life. So, this is a rare opportunity to join a new foundational team and community and to be part of the team that sets the vision, values, and culture for the next phase of ministry at All Saints as we explore what it looks like to play our part in the evangelisation of the nation, the revitalisation of the Church, and the transformation of society.

ABOUT RYDE: Ryde is just a 10-minute journey on the hovercraft from Portsmouth Harbour. Ryde is known as ‘the gateway to the Island with several main travel points located within it. It also has a long stretch of sandy beach and lots of independent shops and cafes. The largest town on the Isle of Wight with a population of 37k. The Church is a landmark on the island with the spire visible from many places around the Isle of Wight and from the mainland projecting beyond the town skyline. The socioeconomic makeup of the town is very mixed and it is a great vibrant place to live and work.

ROLE PURPOSE

This is an amazing opportunity for someone who thrives on operational excellence and loves managing a project to completion to have a hugely impactful and pivotal role in a church entering a new phase of its life. You will be a key part of the leadership team and oversee the operational management of All Saint’s Ryde and assist other Ryde churches in the plurality group; ensuring structures and systems are in place to enable ministry and best use resources within our church, to advance the vision of the church. The Operations Lead will work with the Rector and Team Vicars to achieve the strategic objectives of All Saints in overseeing the operational, organisational, and financial aspects of the church.

KEY TASKS AND DELIVERABLES

Oversee Operational Excellence - Oversee the important day-to-day operations of the church and its buildings and hold oversight responsibility for: Project roll-out; Health and Safety; Food Hygiene, Fire Assessment; Risk Management; Infrastructure; GDPR and Accessibility issues.

• Develop and lead the ongoing strategic plan for the church’s activity in consultation with the wider team.
• Collect and collate data and process information to provide reports as required about church activity.
• Lead the process of planning, designing, developing and implementing church operating and governance procedures, processes and systems.
• Work as part of the leadership team to develop the church’s calendar of events and activities.
• Collect data regarding progress concerning the church’s key objectives and report regularly to relevant stakeholders.

Lead on rhythms to ensure great delivery and communication.

• Oversee the smooth operational running, development and communications of Sunday services & events.
• Responsible for the creation, implementation and ongoing development of excellent systems and processes to support the growth of the ministries and staff structure.
• Work with the team to ensure effective systems are in place for communicating with the church family and wider audiences, including the church website, social media channels and local press.
• Ensure that all church administrative systems are operating effectively and cost-efficiently to serve the running of the church, including all IT systems.
• Provide support to volunteers in the areas of Administration, Communications, IT, Safeguarding, Finance and Facilities to ensure that procedures are implemented and easily followed.

Help to oversee our greatest resource- People!

• Help to recruit, lead, onboard and equip a team of staff and volunteers to support the various functions of the church.
• Work with the team to develop and implement a relevant training strategy for staff and volunteers.
• Work with the leadership team to oversee the implementation of the performance management process to measure and evaluate progress against the strategic goals of the church.
• Responsible for ensuring all church policies, and staff handbooks are up to date and compliant with safeguarding, charity and employment law.
• Support the governance structures of the church and the churches working in plurality.
• Day-to-day oversight of the finances in conjunction with Church Wardens and Rector.
• Oversee the monthly payroll.
• Management of bank accounts, utilities, insurance, and various contracts as needed.
• Manage the church budgets in conjunction with Churchwardens, Rector and Team Vicars.
• Work with Rector, and churchwardens to ensure monthly and annual accounts and budgets are prepared for submission to the Charities Commission on time.

Ensure our facilities are the best they can be.

• Work with the church warden who oversees facilities to manage the premises and facilities ensuring the site is maintained to a high standard and used in line with the vision.
• Oversee facilities, insurance, health and safety and risk management.
• Project manage key organisational development projects within the church and where necessary liaise with external contractors and suppliers.
• Create systems that enable ministry and mission.

Be the Team – as All Saints has never had a contemporary worship service before, this is really a church-planting opportunity. We’re therefore looking to build a team of people who are energised by helping one another and who want to serve the wider vision of the church rather than work in team- specific silos. While most of your work will be focused on operational excellence, we’re aiming to be a close-knit team who all help each other and where no one is left with too much on their plate or a task they can’t manage. This means we’ll all help you with as needed, but in turn, we expect that you’ll help when needed with other projects as well. We think church is just more fun this way, anyway!

• Work with the Rector and Team Vicar to oversee and implement the church’s IT systems and infrastructure.
• Work with the Team Vicar to oversee and implement the church’s use and development of the ChurchSuite database - workflows, tags, GDPR compliance, data cleansing etc.
• Ensure that equipment and systems are fit for purpose and that security protocols and protection are up to date and compliant.

Learn and grow in community – we want to take our team time seriously, to pray for one another, and to help each other grow in our faith and giftings. So, we want an Operations Lead who is excited to participate in team meetings and vision days and has a desire to keep developing their skills, learning, and to create a culture where helpful and gracious feedback is encouraged at all levels. This will mean having a flexible attitude (being able to let go of something that hasn’t quite worked or improve an area that needs improving) and being a proactive member of the team- prepared to give and receive feedback openly.

KEY CHARACTERISTICS

The successful candidate will be:

• A mature and committed Christian, who is confident communicating the reason for their faith.
• A proactive self-starter, with a knack for seeing what needs to be done and finding a solution.
• Highly organised and can inspire others to be organised and use systems properly.
• Have an eye for detail and issue spotting.
• Undaunted by administrative work and have a knack for prioritising work and ticking things off
• the list, celebrating progress and achievements.
• A kind and considerate manager of people who delegates fairly and works well with others.
• Confident in advocating for and championing best practices.
• A passion for continuing improvements and upskilling of the team.
• Excellent English written and verbal communication skills.
• A love for the church and a desire to see the Church grow.
• Reliable, excellent time-keeping skills (be able to arrive on time, as well as run meetings to an
• agenda and time).
• Have a sense of humour and fun – can make mundane tasks fun for staff and volunteers.
• Exercises diplomacy, grace, and extends kindness to other staff and volunteers – can balance
• loving and caring for people well with achieving outcomes.
• Is willing to learn, grow, and accept and give feedback well.

NECESSARY EXPERIENCE

• Educated to a degree level OR have extensive experience in a similar role.
• Must have experience working in an operational capacity in a previous role.
• Excellent and professional budget management and strategic financial management and planning.
• Regulatory compliance and risk assessments in a professional environment (understands and can keep the team organised on things such as safeguarding and health & safety and data privacy).
• Successful project management.
• Recruiting and working with volunteers.
• Successfully managing others.
• Managing projects where you are not the subject matter expert (such as facilities or IT) but are confident holding other staff and contractors to account.
• Technologically competent – excellent use of MS suite, spreadsheets, databases, and digital presentations.

HELPFUL EXPERIENCE

• Worked in the church or charity sector.
• Professional qualification in Finance, HR, or Project Management
• Line management experience in a professional environment.
• Understanding of grant fundraising or a willingness to learn how to raise funds.
• Familiarity with ChurchSuite
• Familiarity with Accounting and HR software
• Familiarity with MailChimp, MailerLite or another newsletter system
• Use of Canva or other simple design tools.

SPECIAL CONDITIONS OF EMPLOYMENT

Being part an active part of the worship of the Christian Church is a genuine occupational requirement for this role. The Operations Lead will be expected to be part of the worshipping community at All Saints while holding this role. The role holder must be available to work a selection of Key Annual events which will include various Holiday services, Church Meetings, Focus (our church summer holiday festival), and other key ministry events (for which advanced notice of dates will be given and time in lieu will be given if outside of normal working hours). All staff must attend weekly staff meetings in person.

PAY AND BENEFITS

• Annual Salary: £30,000 per annum
• Help with relocation costs (if moving to the isle of Wight from another location) - Enrolment in our Nest pension scheme
• 25 days holiday per annum (+ bank and public holidays)
• Opportunities for continuing development and learning.

In this role you will provide operational line management and support, to staff who work with and help our members, and all callers, whether self-referred or referred by other charities, or statutory agencies, ensuring that we continue to provide the highest quality of services and facilities at all times.

You will have: 

• Extensive experience of working in a charity / community development and / or social care setting, at Team Leader, or Assistant Manager level;
• Clear understanding and confidence of the role and responsibilities of a service manager, within the sector:
• Similar knowledge and skills in regard to the application of relevant structures, policies, procedures and regulatory standards (such as ‘Safeguarding’, Data Protection’, ‘Charity Commission’ requirements, etc);
• Proven ability to effectively manage, motivate and develop a skilled staff team and our volunteers. And effectively deliver and oversee appraisals and relevant training for staff and volunteers;
• Proven ability to manage and resolve complaints and enquiries, whether from staff, ICS Members, or from the public;
• Your hours will be flexible, with the understanding that you will be required to work occasional ‘unsocial hours’ (evenings / weekends), to provide support to funding and social events;
• We do provide technology and support to allow occasional ‘working from home’.

We will always offer our services, facilities and promotional work based on our strongly-held, traditional Irish values of inclusivity, hospitality, patience and good humour.

To lead the development of neighbourhood regeneration plans, strategies, and investment proposals to deliver social, economic and environmental improvements for the benefit of the local community. To support the growth aspirations of the organisation, to increase footfall and sustainability.

Job Purpose & Responsibilities:

To be responsible for the development of projects to deliver improved outcomes for local communities, including but not limited to, commercial space, community, health or leisure facilities, that respond to needs, assets and aspirations of the local neighbourhood in Maerdy and surrounding areas.

To effectively manage our commercial tenants in our buildings and their expectations, managing key issues and risks, effectively monitoring and reporting progress, creating and updating tenancy agreements and escalating issues where necessary.

To secure investment such as room rental income streams, to develop projects and programmes that meet the needs and aspirations of the community 

To foster positive relationships with local communities, involving residents and businesses in the development of proposals, utilising best practice co-design methods.   

The post holder will be responsible for establishing strong internal and external relationships and partnerships, taking a lead on liaison with external partner organisations to ensure successful collaboration.

To carry out consultation and mapping with the community in regards to regeneration needs, opportunities and issues in the Rhondda Fach area.

To act as the main point of contact for internal and external stakeholders for

delegated/assigned projects. To offer advice, assistance and support on all aspects of Arts Factory’s growth agenda.

To ensure the senior Management Team get the necessary advice, support and information to enable them to fulfil their roles as decision makers and/or community leaders, with regards to the design and delivery of the project/s. This will include the preparation of reports to management/Board of Directors/Funders.

To prepare and present advice, briefing information and reports, to appropriate individuals and bodies, and to external organisations and public meetings, as required.

The post holder should be prepared to work outside of normal hours, including attending evening meetings, and occasional weekend working.

Ability to see beyond labels and be able to communicate and work with people from all walks of life.

The  post holder will need to hold a full clean driving licence and have use of a vehicle.

A strong personal commitment to Arts Factory’s vision, mission and values.

A highly organised individual with the ability to prioritise effectively, manage a demanding workload and consistently meet deadlines.

A strong personable individual with the skills to manage and run a busy community centre and line manage staff and volunteers.

Undertaking any other duties that may be relevant to the post, or as directed by the Chief Executive Officer to support the overall direction of Arts Factory.