Event Administrator Jobs in Hoxton, Greater London

Minds Up is a growing mental health and wellbeing training programme for young people, delivered in schools across five south east London boroughs by South East London (SEL) Mind. The programme aims to increase young people’s awareness of mental health, help them recognise the signs if they are experiencing poor mental health and help them take action to protect their own mental health and boost their wellbeing.

We are looking for an administrator to help support the effective operation of the Minds Up Service. The role holder will need first rate communication skills, with a genuine passion for supporting young people’s mental health. Applicants will be able to demonstrate skills in efficiently managing a central inbox and calendar, as well as experience as the first point of contact for public enquiries.

The administrator will require knowledge and experience of maintaining up-to-date, accurate records across multiple platforms, and supporting data and report compilation. An ability to work independently but collaboratively, to be proactive and show initiative is essential for this role.

This role is 15 hours per week, which will be worked over at least 3 days. The hybrid working arrangement would involve at least one day working in the office. The working pattern will be discussed and agreed with the successful candidate.

Closing date: Thursday 10th October

Likely interview date: Wednesday 23rd October

We are offering a great opportunity for an experienced Community and Events Fundraiser in order to help cultivate relationships with and for community and event fundraising activities, grow the current programme of events, increase income generation and foster long-term supporters. You will be able to communicate with people at all levels and adapt to changing priorities. The ability to work flexibly (including occasional unsocial hours) is vital and we’ll offer flexibility in return.

Our values

At BeyondAutism we are:

Dedicated to delivering excellence

Developing expertise, outstanding services and positive engagement, always seeking to go above and beyond expectations.

Committed to Behaviour Analysis, underpinned by the science of Applied Behaviour Analysis and Verbal Behaviour

Contributing to research and ensuring our staff continually develop and share best practice that ensure aspirational outcomes are achieved for autistic individuals.

Respectful Embracing diversity, showing integrity, acting with compassion and always treating people with dignity. Proud to challenge Listening, changing thinking, shifting attitudes and educating. 

Community Engagement and Fundraising

Proactively seek new 'in aid of' supporters in the local community including local companies, schools and clubs

Build relationships and steward local community groups, memberships and associations to encourage ongoing engagement

Support the delivery of community challenge events Ensure that fundraising activity complies with relevant legal requirements

Any other duties which may reasonably be required of the post

Utilise the donor database to develop and manage supporter relations Support the management of online fundraising platforms and help and encourage supporters (individual and corporate) in using these to maximise revenue

Support the creation of engaging and innovative storytelling content for multi-channel use, aiding the planning and delivery of online fundraising campaigns

Assist the creation of marketing materials including fundraising packs, posters and website copy to recruit supporters and advertise events

To be an ambassador for BeyondAutism Planning, Monitoring and financial management: Contribute to and deliver against annual targets and budgets

Ensure that accurate, up to date financial and supporter records are maintained and are accessible Receive, record, bank and process income and ensure that strict financial controls are maintained

To fulfil the administrative elements of the post Keep clear, accurate records relating to all fundraising events and activities Manage and maintain the donor database and ensure all donations, communications, and gifts are accurately logged using Raiser Edge

Provide first class supporter engagement through telephone calls, meetings, letters and ensuring all supporters are thanked and acknowledged in a timely manner

To fulfil any other responsibilities of the post including Demonstrating commitment to BeyondAutism’s mission statement and aims Attending internal or external meetings as required

The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the charity and its services. The post holder will be expected to undertake other reasonably appropriate duties as requested by the line manager.

The main purpose of the job is to support the Conference and Events Manager with the conference. You will additionally provide administrative support to the office for the database. 

This position reports to BERA’s Conference and Events Manager.

Working with colleagues to support BERA’s meetings or events

• Supporting the Conference and Events Manager on BERA’s flagship annual conference (over 900 delegates), including administration, promotion, scheduling, abstract submission, programming, delegate registrations and the smooth running of the event itself
• Supporting queries and updates on the abstract management system.
• Managing author submissions to ensure their needs are identified and met within agreed arrangements
• Assisting with the peer review system for abstracts to be reviewed and pursuing reviewers
• Supporting the Conference and Events Manager building the programme in the abstract management system
• Supervising delegate liaison to ensure their needs are identified and met within agreed arrangements.
• Assisting the with conference awards administration including collating applications and scores from judges
• Assisting with the development of the mobile app with an external provider that all information is effectively transferred
• Ensuring excellent customer service and quality delivery
• Managing liaison with speakers and other participants.
• Facilitating with the management of the conference onsite
• Producing after conference reports, certificates, data, administration wrap up
• Working with both the Conference and Events Manager and the Membership & Engagement Manager to assist BERA’s overall events programme
• Supporting the Membership & Engagement Manager with running the virtual SIG (Special Interest Groups) Forum Meetings, including setting these up, advertising and attending and taking notes during the meeting

Other duties and general responsibilities

• Producing and drafting correspondence, reports and other documents as required
• Testing new developments on the CRM system and upgrade of the website in relation to the Conference
• Acting as first point of call for event enquiries, responding, filtering and referring as appropriate
• Providing support to the Events and Membership Team in absences and on an ad hoc basis
• Undertaking general clerical and other such duties as may reasonably be required, including providing ad hoc secretarial support for other managers as required

Please visit our website for the full job description and person specification.

If you think you have the correct skills and experience for this Conference and Events Administrator role please apply today on our website.

Timeline:

• Closing date: 12pm, 7th October 2024
• In person interviews: w/c 14th October 2024

The BERA office operates on a flexible working arrangement with some core days in the office (currently based in Camden) required of all staff. The core days in the office for this post will be Tuesday and Thursday.

This job is offered on a 0.8 FTE. In return you will receive a competitive salary of £25,588 (pro rata).

Are you able to support the work of CMF in a part-time capacity? Do you enjoy making people feel welcomed? Can you work across multiple ministries? If so, this role could be for you!

Our Ministries Administrator will work across multiple departments to support the running of events and networks, providing strong administrative support.

The successful candidate will also administer our welcome scheme to match newly qualified doctors with graduate welcomers, maintain our student WhatsApp community, and support various committees with minute-taking.

Throughout the office, this person will be an active member of our support staff group, hosting visitors and setting up for events.

Would you be willing to use your passion, skills and experience to support CMF in our mission to see Christian healthcare professionals united and equipped to live and speak for Jesus Christ?

You will be a person of integrity, passion, and commitment to see Jesus Christ glorified in healthcare.

This role is based at our London office with some hybrid working.

Interviews will take place on Wednesday, 23 October.

We are urgently seeking an Administrative Assistant to join our God Loves You Tour team. The role is full time, but part time will also be considered, and will be based from our London Hub office, in East London.

This is a fixed term position with an immediate start, to end 31 July 2025. The successful candidate will have previous administrative experience, excellent attention to detail with the ability to work to tight deadlines. Key duties will include:

• Providing day to day administrative support in the office for the GLYT London

• Compiling weekly feedback report for Bus Route Director of Engagement

• Maintaining and updating information and records using Microsoft Office suite

• Organising travel arrangements for staff, including booking accommodation, transfers, car hire, and other travel logistics as needed

• Organising couriers and assist in co-ordinating marketing materials

• Handling administrative duties relating to the Christian Life & Witness Course training (CLWC)

• Monitor CLWC registrations and class attendance

• Ensuring that all administrative processes are in place for CLWC and that they are followed, including post event administrative tasks

• Responding to general enquiries relating to the London Tour Bus Program including phone calls and email enquiries

• Interfacing with the HUB office Staff to process information and prepare data for the database, based on requirements needed for the London Tour

This role requires a basic Disclosure & Barring Service (DBS) check to be completed.

In accordance with the Equality Act of 2010 and due to both the nature and context of the role there is an ‘occupational requirement’ for the post holder to be an evangelical Christian. The job holder should be committed to the purpose of BGEA and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support and contribute to its Christian ethos.

World Obesity Federation is seeking an Events Coordinator to join their team as maternity cover.

World Obesity Federation (WOF) is a worldwide federation with over 100 members and takes a holistic view of obesity from cause and prevention to treatment. WOF is a lead partner to global agencies on obesity, including WHO, and a member of the Global Obesity Coalition.

This position will begin assisting the Events Manager with the events programme and continue as maternity cover in 2025. Main responsibilities will include managing the educational events programme including in person obesity management training courses ‘Scope Schools’ as part of the SCOPE e-learning site held regularly throughout the year, and monthly educational webinars, alongside the Head of Education.

Also working with Head of Policy on medium sized events such as the Global Obesity Forum in person in New York in September 2025, and other smaller policy and fundraising meetings throughout the year. Also included in the role is managing webinars for World Obesity Day and other campaign days.

It will also involve managing the planning of the bi-annual congress the International Congress on Obesity to be held in Mexico City June 2026, overseeing the work of the PCO and organising committees to ensure development is on schedule and key milestones are achieved.

Essential skills and experience - experience of managing medium sized global events and conferences on an international scale, working with global stakeholders. Excellent administration and organisational skills, right to work in the UK and able to travel internationally on a regular basis. 

About the role:

We have a new opportunity for a highly organised individual to join our Housing Services Team, as a Housing Services & Income Administrator. With proven skills and experience of using IT and databases related to administrative tasks such as producing letters and reports with a clear focus on organisation skills, you will play an essential role with supporting the Housing Services team and Manager, and our supported accommodation teams.

In your role, you will be responsible for

• Maximising rental income and minimising loss through bad debts through efficient application SHP Procedures.
• Supporting the housing services team, and accommodation services teams to ensure that clients receive timely rent statement and letters.
• Maintaining effective management of accurate rent income records.
• Collating performance returns against KPI’s and provider monitoring returns.

The role will also require supporting the Senior Housing Services and Income Officers in dealing with repairs and building related matters, anti-social behaviour, complaints and neighbourhood disputes.

We are currently operating a blended working arrangement, that includes working from our Head Office in Kings Cross for a minimum of 3 days per week, as well as flexible occasional travel to our accommodation services across London. There is also some potential for home working, in agreement with the Head of Property Services.

The weekly working hours are 37.5 hrs, to be completed between 9am-5pm Mon- Fri, with occasional need to work outside of these times in the event of an emergency.

About you:

To be successful, you will have good proven experience of:

• Organisation skills, working within a team and supporting the role of other within the team as well as excellent communication skills including both verbal and written communication.
• Proven skills and experience of using IT and databases related to administrative tasks such as producing letters and reports with a clear focus on organisation skills.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.

Join us in creating a brighter, more hopeful future for individuals in need. 

Important info:

Closing date: Sunday 6th October (at Midnight)

Interview date: Week commencing Monday 14th October at SHP Head Office in Kings Cross

This post will require a Basic DBS check to be processed for the successful applicant.

Sense has an exciting opportunity for a motivated individual to join us as our National Events Manager on a 6 month fixed term basis. You will be working flexibly between home and our head office in King's Cross, London.

We are looking for an experienced and proactive events manager to join our ambitious National Events team. This role will manage the recruitment, marketing and logistics of events within our National Events portfolio including our largest event, London Marathon, managing a team of 500 and raising over £1M, alongside managing events such as Paris Marathon. This role also manages one direct line report and has strategic oversight of their events. of the events that they manage.

 Key responsibilities include: 

• Successfully manage allocated events in the National Events portfolio, ensuring the events achieve their financial targets and generate net income and ensuring their continued success into the future. 
• Working with the Head of Events to set and regularly monitor income and expenditure budgets, putting mitigation plans in place when needed. 
• Lead on the product development of one to two new Sense-owned challenge products to re-engage warm supporters and engage cold audiences through smart data analysis and a good understanding of the challenge events market.
• Line manage a National Events Fundraiser, ensuring that they are achieving their core objectives, reach the KPIs for their Events and supporting their professional development. 
• Lead on the development of the role’s event marketing, promotional and communication plans, ensuring these are fully implemented and adhered to. 
• Play an active role in events strategy and planning meetings, contributing viable and carefully evaluated ideas and opportunities. 
• Recruit and steward event participants and support other colleagues with this, as required.
   

Key skills and experience

• Extensive experience of successful events fundraising
• Experience of managing a variety of fundraising events with large volumes of participants
• Demonstrable experience of budgeting and financial reporting.
• Considerable involvement in strategic event planning.
• Proven experience in evaluating current events and implementing these learnings in future project plans.
• Experience in evaluating new event fundraising opportunities.
• Excellent organisational and administrative skills with an ability to prioritise, plan and manage a complex and varied workload
• Able to manage and analyse events and participant data via database management systems
• Excellent networking and interpersonal skills with the maturity and ability to communicate with a wide range of supporters, colleagues, supplier etc.
• A willingness to travel in the UK and to attend and assist at events during evenings and weekends, for both the national and community teams
• Highly organised, efficient, methodical approach to work with strong organisational skills and attention to detail
• Flexible enough to work on own initiative but also team focused
• Supportive, reliable and enthusiastic team member

For a full job description and person specification, please see the link on the left hand side of the page.

About Sense

For everyone living with complex disabilities. For everyone who is deafblind. Sense is here to help people communicate and experience the world. We believe that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential. Sense are proud to be a Disability Confident Employer.

Working at Sense can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. In addition, we have excellent training and development, the opportunity for you to join our Group Personal Pension scheme and a generous annual leave entitlement.

To apply

Please use the link below to complete your application. Managers will use your application to shortlist candidates for interview; in relation to the Personal Specification. Therefore, it is very important you complete this section thoroughly.  We would recommend that you read the job description and person specification before applying.

Please note to avoid disappointment, we advise you to submit your application as soon as possible as we reserve the right to close posts at any time.

No agency submissions please: any submissions without prior authorisation from the Sense Recruitment Team will be treated as our own and as such no fee will be payable.

Sense is committed to safeguarding and promoting the welfare of vulnerable children and adults and expects all employees to share this commitment. Therefore, all offers of employment, where appropriate, are subject to a DBS check; level dependent on the nature of the role.

For this role we particularly welcome applications from candidates from underrepresented ethnic minority backgrounds and candidates with disabilities. Sense is committed to equality of opportunity, and to promoting and celebrating the diversity of staff, volunteers and the people we work with. Everyone's contribution is valued and we ensure they're given the opportunity to realise their potential. We welcome applications from talented people from all sections of the community who share our values and belief that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential. 

About the Role

Sense is recruiting for a National Events Fundraiser to join our fantastic Engagement Team in Kings Cross, London on a hybrid basis.  

The successful candidate will be responsible for managing the recruitment, marketing and logistics of Manchester Marathon, Great North Run and Royal Parks Half Marathon within the National Events portfolio. This will include delivering an exceptional standard of administrative and logistical support for these allocated Events, delivering a fantastic supporter journey for all participants. This will include application calls and emails, managing administration of places and responding to participant enquiries.  

The main duties and responsibilities include:

• Manage an allocation of core Events within the National Events portfolio including the marketing, recruitment, stewardship and logistics of said Events.
• Manage the income and expenditure budgets for allocated Events and ensure that financial reporting, reforecasting and budgeting is accurate and timely for these Events.
• Build strong relationships with event participants in order to maximise net income, encourage repeat participation and ensure the Event’s success.
• Manage the Events Team inbox, responding to all emails and recording on Raiser’s Edge.
• Maintain and develop accurate and up to date records on Raiser’s Edge of participant information, for all allocated Events.  

To succeed in this role, you will have:

• Confidence in communicating via phone and email with a range of stakeholders, including supporters and suppliers.
• Understanding of current event trends across the sector
• Confidence in communicating via phone and email with a range of stakeholders, including supporters and suppliers
• Ability to manage and analyse data to make informed decisions
• Experience of digital marketing and other marketing channels.

For a full job description and person specification please see the link below.

About Sense

For everyone living with complex disabilities. For everyone who is deafblind. Sense is here to help people communicate and experience the world.

We believe that no one, no matter how complex their disabilities, should be isolated, left out, or unable to fulfil their potential.

Working at Sense can be incredibly rewarding; we offer the opportunity to work in a large, diverse and successful charity where people can develop their skills, knowledge and careers in a supportive and flexible environment. In addition we have excellent training and development, the opportunity for you to join our Group Personal Pension scheme and a generous annual leave entitlement.

To apply

Please use the link below to complete your application. We would recommend that you read the candidate guidelines, job description and person specification before applying.

Sense is committed to equality, diversity and inclusion in all of its work. We want to ensure that the diversity of our workforce is reflective of the people we support and the communities we serve. We encourage applications of those from Black, Asian and minority ethnic backgrounds as well as women, trans and non-binary people, and those with different accessibility needs. All offers of employment, where appropriate, are subject to an enhanced DBS check.

Job Title: Retail Operations Administrator

Location: London

Salary: £27,104.62 per annum

Weekly Hours: 35

Reference: YMC1047962

About YMCA England & Wales:

At YMCA, we are committed to helping young people, families, and communities across England and Wales thrive. Our Retail Operations play a crucial role in supporting this mission by generating vital funds through our charity shops. If you are passionate about making a difference and eager to build your career within a purpose-driven organization, this could be the perfect opportunity for you.

Job Description:

We are seeking a detail-oriented and proactive administrator to join our team at YMCA England and Wales. In this role, you will provide essential administrative support to our field and support teams, ensuring smooth and efficient day-to-day activities. This is an excellent opportunity for an organised individual looking to advance their career in a fast-paced, supportive environment, with the potential to grow within the YMCA family.

Key Responsibilities:

- Print, pack, and dispatch resources to stores and field teams

- Respond to phone calls and emails, utilising standard templates where applicable

- Coordinate hotel and meeting room bookings for team meetings and events

- Provide administrative support to field and support  teams

- Deliver exceptional customer service to stores and customers

- Perform accurate data entry and maintain administrative records

- Assist with other administrative tasks as needed to ensure operational efficiency

Skills we are looking for:

- Proficiency in Microsoft Office (Word, Excel, Outlook)

- Strong communication and customer service skills

- Excellent organisational abilities with a keen attention to detail

- Capacity to handle multiple tasks efficiently in a fast-paced environment

- Previous experience in retail is advantageous

Why join us?:

At YMCA, you’ll be part of a team that makes a real difference in the lives of people across England and Wales. We offer a welcoming, inclusive working environment and opportunities for career growth within the charity sector. If you are committed to supporting our mission and are ready to take on a dynamic administrative role, we’d love to hear from you!

What you can expect:

-Competitive pay and generous allowances regarding holidays, healthcare, pensions, life assurance and maternity/paternity/adoption leave, employee assistance programme, annual season ticket loan* and subsidised gym membership* (*upon successful completion of probation)

Our recruitment process is anonymised and candidates' names are hidden. We welcome and encourage job applications from people of all backgrounds, particularly those from disabled and Black, Asian and Minority Ethnic (BAME) candidates. Safer recruitment is important to us and the successful applicant will be asked to provide two references. They will also be required to complete a safeguarding self-declaration, safeguarding training and undertake a DBS check.

How to apply:

If you believe you have the skills and enthusiasm to excel in this role, please submit your CV. 

Corporate and Public Engagement Administrator (0.5 FTE)
Aldgate, London
£16,321 pa plus excellent benefits (£32,642 FTE)
Part-time (17.5 hours per week)

The Corporate & Public Engagement team in the Communications Directorate promotes corporate interest in the College and engages future medics and scientists in careers in pathology, particularly through our awareness activities, including National Pathology Week.

The main purpose of this role is to provide administrative support to the Corporate & Public Engagement Manager. This would involve booking meetings, drafting correspondence and tracking our budget. You will help to organise events and be responsible for collecting, collating, analysing and presenting feedback from them so we can introduce improvements. You will update our website, and post content on our social media channels to engage our audiences.

The College is a professional membership organisation dedicated to the advancement of the science and practice of pathology. There are currently approximately 12,000 members, all of whom are pathologists based in hospitals, universities and laboratories in the UK and overseas. The College’s main tasks are to set and maintain training standards for doctors and scientists, to advice on the appointment of consultant pathologists, to ensure the membership is kept up to date with current practice through the continuing professional development scheme, and to promote the latest developments in pathology by holding scientific meetings.

The College’s mission is to promote excellence in the practice of pathology and to be responsible for maintaining standards through training, assessments, examinations and professional development.

We offer attractive staff benefits including 25 days annual leave (pro rata) rising with length of service, an employee discount scheme, and season tickets, as well as a cycle to work scheme. The College values diversity, welcoming applications from all members of society. We offer a mix of remote (home) and office working, with hybrid working arrangements in place.

The closing date for applications is 9am, Monday 7 October 2024.

We may close this vacancy early if we have enough strong applications to be able to successfully fill the role. Interested candidates are encouraged to apply as soon as possible

Interviews currently scheduled to happen w/c 15 October 2024

Do you want to help build a world where no one feels lonely or left behind?

Do you enjoy digital outreach to connect communities of all kinds?

Do you believe everyone should know how to connect with their community?

If you answered yes to all of the above, this could be the role for you!

We’re looking for a Marketing & Communications Administrator with experience and enthusiasm for community outreach to join a well-established and vital organisation. The Marketing & Communications Administrator reports to the Senior Manager – Children & Community and works in a team alongside the Community Development worker to build and enhance all of T&T’s work. The part-time role combines business and creativity to maintain Time & Talents’ voice and presence, connecting with local children, families, adults and older people in the Bermondsey and Rotherhithe areas – that is to say, all of our neighbours! If you are a good communicator, flexible and able to take initiative, this is a fantastic opportunity for you. What we do Time & Talents is a lively, busy community centre in the heart of Rotherhithe, London SE16. Set in a leafy heritage building, and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 137 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with children and families’ programmes and a range of volunteering projects.

The role

In this role, your key responsibilities will include:

• Maintain social media accounts, website, regular newsletters and promotional materials in close collaboration with programme teams

• Collaborate with management team to create effective, engaging reports to a range of funders and other stakeholders

• Lead on community fundraising initiatives with management team support

• Maintain a unified tone and thematic approach across all media and marketing platforms

About you

You are passionate about the power of community to connect and support people, and you like to work in collaboration with others. You have strong written communication skills and a keen eye for creating visually-appealing, engaging content. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. 

About us

We are an energetic, experienced, and passionate team of 17, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years. This role is 22.5 hours per week, with flexibility for regular evening and occasional weekend working. Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job, please email recruitment @ timeandtalents. org. uk with your phone number and a suitable time for us to call. The closing date is 09:00 Monday 7 th October. 

Job Title: Administration Manager

Salary: £27,914 per annum + £750 Home Working Allowance per annum + £4082 London Weighting per annum (if eligible)

Hours & Contract: 35 Hours per week - Permanent Contract

Location: Homebased East, North East or North London, or the borders of Essex or Hertfordshire with a requirement to travel for in person meetings at least once a month

As a ‘not for profit’ organisation, TACT puts the needs of our children and carers first and look to appoint individuals who are as passionate about fostering as we are. We are a homeworking organisation, and we pride ourselves on our flexible working opportunities, available from day one, an extensive wellbeing programme and our benefits package, all curated to nurture a healthy work life balance for all our employees so they can give an excellent service to our carers and the young people and children we care for.

As a foster care charity, TACT invests all surplus income into services, staff, carers, and child development. This means that we have been able to invest unique projects like TACT Connect, our unique and ground-breaking scheme for TACT care experienced young people and adults,  as well as our expanding TACT Education Service and our new Health Service. All our activities are built on our commitment to becoming a fully trauma informed organisation, in line with our key values and ethos.

TACT achieved 16th place in the UK Best Companies Work For survey results in 2023, with 91% of employees acknowledging that the organisation is run on strong values and principles and 94% stating they feel proud to work for this organisation.  

The TACT London & The East Administration Manager will be an integral member of the Management Team with operational responsibility for three highly dedicated and experienced administrative staff. Joining the team now will mean you will be integral to reviewing existing systems and processes and ensuring administrative tasks consistently facilitate activities for social work colleagues, carers, children and young people. 

The Administration Manager will be experienced in leading a small team who work digitally using the Microsoft Office Suite while being fully home based. The Administration team undertake a wide range of admin tasks including crucial compliance processes, timely statutory reporting, regular minute taking, event organising, fostering panel administration, team wellbeing activities, and coordination of essential communications and much more. 

Working closely with the Area and Deputy Area Managers, and in accordance with regulatory and safeguarding requirements, the Administration Manager will role model Our Values with a collaborative approach, and curiosity, to aid innovation while coordinating all admin activities including cover for and gaps and absences. The ideal candidate will receive expert management support, wrap-around wellbeing services, and in-house management training and development opportunities. The Administration Manager will be responsible for identifying opportunities to improve services and contribute to the continuous development of a high functioning admin team that is essential for the growth of our smooth running social work and carer services across the TACT London & The East Area. 

If you want to be valued as a professional, be appreciated at work and contribute to better outcomes for the children and young people connected with TACT, apply now.  

Overall Duties of the xxx will include:

• Management, supervision and development of small team of admin staff
• Participating in operational planning and management to ensure smooth running of all admin functions
• Responsibility for processes and systems for contributing to financial planning, budgeting and reporting
• Ensuring the administrative support for the foster care panel is efficiently and effectively provided
• Responsibility for establishing and maintaining systems and processes to support statutory reporting and compliance
• Coordination of all admin functions including event organising, minuting meetings, and other essential admin tasks as necessary for the smooth running of social work and carers services

TACT offer an excellent employee benefits package including:

• 31 days paid holiday plus 8 annual bank holidays.
• Flexible working arrangements (including compressed hours, flexibility around core hours, volunteer days policy).
• Family friendly policies.
• Homeworking ‘bundle’ including annual allowance, IT equipment and a loan for home office set up.
• Help@Hand Employee Assistance Programme (including CBT counselling, 24/7 remote GP appointments, physiotherapy, mental health support and second opinions on serious diagnosis).
• An hour a week of live, expert led activities through the Annual Employee wellbeing Programme.
• Menopause Policy and free Menopause Clinician Appointments.
• Stakeholder Pension Scheme (salary sacrifice).
• Fantastic learning and development opportunities for all roles.

The Administration Manager will be homebased in North, North East or West London, or the borders of Essex or Hertfordshire and will be required to travel to face-to-face meetings at least once a month and on other occasions for in person team meetings, training and team wellbeing events.

A Standard DBS clearance is required for this role and will be processed by TACT on your behalf.

Closing Date: Midnight on Monday 7th October 2024

Interview Date: Tuesday 15th October 2024 (via Microsoft Teams)

Safeguarding is everyone’s business and TACT believes that only the people with the right skills and values should work in social work.  As part of TACT’s commitment to safeguarding, we properly examine the skills, experience, qualifications, and values of potential staff in relation to our work with vulnerable young children.  We use rigorous and consistent recruitment approaches to help safeguard TACT’s young people.  All our staff are expected to work in line with TACT’s safeguarding policies.

We reserve the right to close a vacancy earlier than advertised if the volume of applications is excessive, you are therefore advised to apply at your earliest convenience.

TACT does not accept unsolicited CVs from external recruitment agencies, nor the fees associated with them.