Business Development Assistant Jobs

Do you have excellent administrative and customer service experience with a ‘can do’ attitude? We are looking for a temporary Administrative Assistant (3 months, fixed term) to join our team, working across the charity supporting our fundraising, charitable activities and operations departments.

As our temporary Administrative Assistant, a large focus of this role will be sending out materials from our office in London Bridge, answering phone calls, taking donations and managing the office inbox.  Strong attention to detail, good time management and the ability to work to set deadlines is paramount.  This role will also offer support across fundraising campaigns and specifically our Get Lippy event in May.

We are offering an immediate start and flexibility with hours. The role will be based in our London Bridge office for a minimum of three days per week, as our franking machine, printers, and stationery stocks are all based in our office and are essential for the delivery of the role. Depending on candidate’s skills, experience and availability there is also the opportunity to work on some broader projects and some of this could be completed from home during the rest of the time.

We are looking to recruit an enthusiastic individual to join the Finance and Operations Team at The Eve Appeal. 

The Finance Assistant will be supporting the day-to-day financial operations of The Eve Appeal – processing all income, invoices and liaising with the wider team to ensure that it is accurately recorded. This role serves as the first port of call for finance queries across the organisation. 

The Eve Appeal is striving to create a workplace that reflects the communities we seek to serve and in which everyone feels empowered to be their full selves and work together to drive positive change. We strongly encourage applications from all sections of the community – especially those under-represented in the sector at the moment. 

No formal qualifications are needed for this role, nor is previous charity sector experience and we encourage everyone with the appropriate skills, experience and potential to apply. 

To apply please upload an up-to-date CV along with a cover letter, of no more than two A4 pages, detailing your suitability for the role. Only applications with a cover letter will be considered. 

About Us

The City of London manages over 11,000 acres of stunning open spaces including 58,000 ancient trees, six Sites of Special Scientific Interest and three National Nature Reserves within and around the M25 including Hampstead Heath, Epping Forest, Burnham Beeches and many others. As well as being managed as the Natural Environment department of the City of London, these spaces also form eight registered charities, which are currently subject to a high profile and wide-ranging review.

The Natural Environment Charity Review aims to ensure that each charity is well managed and governed and achieves maximum impact for its beneficiaries, and to ensure that the City Corporation, in its capacity as charity Trustee, meets its legal duties and adheres to best practice set out by regulatory bodies. As we move from planning to implementation phases of this ambitious project we seek two outstanding individuals bringing project management and delivery; and business management and financial planning to this cross-corporation team.

About the Role

We are seeking a proactive and skilled Business Manager to join our Natural Environment Division. This role provides essential business management advice, support, and financial analysis to the Assistant Directors overseeing eight Natural Environment charities. The successful candidate will play a crucial role in ensuring effective financial and strategic planning while supporting the transition of financial models, systems, resourcing, and policy.

About the Natural Environment Charities

· Ashtead Common (1051510)

· Burnham Beeches & Stoke Common (232987)

· Coulsdon & Other Commons (232989)

· Epping Forest (232990)

· Hampstead Heath (803392)

· Highgate Wood and Queen’s Park Kilburn (232986)

· West Ham Park (206948)

· West Wickham Common and Spring Park Wood (232988)

Key Responsibilities

This role involves serving as the key liaison between the Corporation’s finance team and senior site managers to ensure efficient financial management, analysis, reprofiling, and forecasting. The Business Management Advisor will assess resource implications for work programmes, cyclical tasks, and individual projects, integrating these details into a five-year financial plan to inform ongoing grants from the City.

They will assist in updating the Corporation’s recharging policies for charity funds through Service Level Agreements and contribute to the production of quarterly and annual reports, including business plans and charity financial statements. Additionally, they will provide financial planning support, develop zero-based budgets where appropriate, and evaluate the operational demand and income potential of charity assets.

The role also includes identifying anomalies in land and asset management, enhancing fundraising opportunities, and supporting the implementation of recommendations from the Natural Environment Charity Review (NECR). The successful candidate will develop financial management policies, lead IT system enhancements for compliance and fundraising, assist with branding upgrades, and provide specialist technical advice to the Senior Leadership team.

About You

· Proven experience in financial analysis, planning, and business management within a charity, public sector, or similar environment.

· Strong understanding of charity finance, reporting, and governance, including Charity SORP.

· Ability to analyse complex financial data and translate findings into actionable strategies.

· Experience in developing financial frameworks, recharging policies, and business planning.

· Excellent communication and stakeholder engagement skills.

· Proficiency in financial systems, IT solutions, and CRM/Gift Aid processes.

· A proactive approach to problem-solving and process improvement.

Why Join Us?

· Be part of a dedicated team supporting the preservation of vital natural spaces.

· Contribute to impactful financial and strategic planning for charitable open spaces.

· Opportunity to influence policy and financial frameworks within a prestigious organisation.

· Competitive salary and benefits package.

If you have the skills and experience to make a significant impact in this role, we encourage you to apply.

To apply online please click the Apply online button below.

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process the successful applicant will be required to obtain a Disclosure & Barring Service check.

Closing date: 17 March 2025.

 We need an accomplished  fundraiser with experience in implementing and delivering successful fundraising strategies, corporate sponsorship and managing relationships with  HNWIs, grant holders & Trustees to help meet our ambitious fundraising targets and ensure the continued delivery of our programmes.

You will be working closely alongside our CEO  who has been leading the fundraising thus far.

• Shift pattern: 5 days a week flexible working (3 days in office, 2  at home) 

• Paid Holidays – 30 days (including Bank Holidays) 

• One Friday off a month 

• 1 hour of free work coaching a month 

• Flexible workdays

Fundraising 

• Develop and implement a strategic fundraising outreach plan to build a strong pipeline of potential donors and partners.

• Identify, cultivate, and secure significant grants from trusts, foundations, businesses, and major donors.

• Explore innovative ways to diversify and expand Fair Shot’s fundraising efforts.

• Implement and deliver  fundraising outreach to build out our list of fundraising leads.

• Fundraising strategy -  Build and communicate a new fundraising strategy for Fair Shot which underpins our Programme and traded income generation function. We have started to establish key relationships with HNWIs and corporate fundraising to date, so you would be responsible for growing these and developing a Supporter Programme to keep them engaged. 

•  Grow overall fundraised income from £400k pa to £700k PA  over the next 3 years.

• Research and identify viable funding opportunities in line with sector trends and organization fit.

• Prepare forecasts for fundraising quarterly to present to the Board of Trustees.

Writing, reporting and recording

• Grant applications and reports -  Write and submit funding proposals to trusts and foundations and corporate supporters.

• Impact report -  Support the creation of engaging content from our impact data and case studies, for our website and social media that could lead to online fundraising and occasional  press releases

Partnership Development & Stakeholder Engagement

• Serve as the lead contact person for all external partnerships, fostering strong, long-term relationships.

• Develop and expand meaningful engagement opportunities for corporate partners to support Fair Shot’s mission.

• Build and maintain a comprehensive partnership database, ensuring systematic follow-ups and relationship nurturing.

• Actively engage with existing and prospective partners to enhance their involvement and contribution.

Events & Networking

• Plan, organise, and host quarterly in-person events with key stakeholders to showcase Fair Shot’s work and fundraising initiatives.

• Attend relevant industry and networking events to increase Fair Shot’s visibility and secure new partnerships.

• Ensure all events align with Fair Shot’s brand, values, and fundraising goals.

Internal Engagement & Communications

• Develop a deep understanding of Fair Shot’s programmes and work closely with internal teams to align fundraising strategies.

• Communicate the impact and importance of Fair Shot’s work effectively to donors, partners, and stakeholders.

• Work collaboratively with marketing and communications teams to create compelling fundraising materials.

Reed Finance Not for Profit are proud to have been appointed recruitment partners to The Society of Antiquaries who’s mission is to encourage, advance, and further the study and knowledge of the antiquities and history of this and other countries.

The Society was founded in 1707 and as a registered charity, the Society’s principal objectives are to foster public understanding of that heritage, to support research and communicate the results and to engage in the formulation of public policy on the care of our historic environment and cultural property.

A uniquely exciting opportunity has now arisen for an experienced and driven individual to join as a Director of Finance and Business services, reporting into their General Secretary and Chief Executive. The reason for this hire is to operate as a number 2 to the Chief executive, manage all finance and business operations as well as ambassadorial and commercial duties in conjunction with other esteemed societies based within their office at Burlington House.

The excitement here is to join an organisation that not only has a worthwhile cause, but to join at a time of change and change creates opportunity. This person will have the remit to own and shape their finance and operational teams where you would need to be hands on to understand the societies financial position and suggest ways of streamlining and upgrading their finance policies and procedures.

Think of it almost as a blank canvas.

This really is a position best suited to someone ambitious and driven – the rewards will be what you make it.

You will be someone who embraces change, is an advocate for innovation and new ways of working and be someone who proactively makes things happen as well as someone who can demonstrate strong leadership qualities. You will challenge, be resilient, be adaptable and possess excellent inter-personal skills so that you are confident in dealing with a wide range of internal and external stakeholders and be a champion for a modern, diverse workplace.

Experience of working in a charity and or membership body is not essential, but preferred.

Would you like to join a heritage charity that promotes understanding of the human past and recognises distinction in this field?

Salary – £70,000 - £80,000

Working arrangements – Hybrid working. Flexible working arrangements will be considered

Closing date for applications – 9am Tuesday 18th March 2025

First stage interviews – Week commencing 24th March 2025

Final interviews– Week commencing 7th April 2025

Reed and The Society of Antiquaries positively welcome applications from all areas of society regardless of the individual’s race, ethnicity, sexual orientation, religion, age, gender, or disability. 

Business Support Officer

This is an exciting new administration role in a growing charity, working alongside the Chief Executive and key members of the Board of Trustees and Senior Leadership Team, to support the efficient operation of the Youth Zone.

If you have a passion for putting young people first, then we want to hear from you!

Position: Business Support Officer

Location: London W12 7TF

Salary: £34,000 - £38,000 dependent on experience

Hours: 37.5 hours per week or 0.8 FTE (30hrs per week) available to suit candidate

Contract: Permanent

Closing Date: 10th March 2025

About the Role

The Business Support Officer will be responsible for providing essential administrative support to the key senior managers and volunteers.

Duties include:

• Taking minutes during board and committee meetings

• Organising diary meetings for the SLT and supporting with contract SLAs 

• Lead on the development of the Youth Zone’s daytime lettings potential outside of opening hours and oversee streamlined processes for this and other Youth Zone functions.

Join a national charity with a proven track record of opening and supporting state-of-the-art youth zones. You also will benefit from a network of experienced professionals keen to share knowledge, contacts, experience and best practice.

About You

The successful candidate will be an effective communicator, well organised and be proficient in a range of IT systems including CRMs in order to produce information for use in a range of reports and other documents.

You will have experience of

• Diary management

• Minute-taking

• Working within a busy office environment

• Effectively communicating with a range of people, from different sectors and communities

• Producing information for use in reports

• Using databases to record information

If you’re excited about this role but your past experience does not align perfectly with every requirement in the person specification, we encourage you to still apply and demonstrate how your experience is transferrable for this role. You may be just the right candidate.

About the Organisation

Hammersmith & Fulham (H&F) is a London Borough of wide disparities, with an acute need for youth services. This vast difference between those living in different parts of our borough can lead to radically different life outcomes. The Youth Zone is a vital provision that will make a huge impact on the lives of young people, and on the whole borough, levelling the playing field for our young people. 

Open 7 days a week, while schools are closed - that’s evenings and weekends, plus all through the school holidays. We offer a safe and active space for young people to flourish in their leisure time, where their interests can be nurtured, and they can grow as individuals. This is a charity that the whole community can be proud of, and you can be part of that journey

As an equal opportunities’ employer, applications are welcome from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities.  Our dedicated Equality, Diversity & Inclusion Group, with support from the Senior Leadership Team, is actively promoting and advancing diversity and inclusion at OnSide, ensuring a culture where everyone can be themselves and thrive.

You may have experience in areas such as Admin, Administration, Administrator, Business Support Admin, Business Support Administration, Business Support Administrator, Business Support Coordinator, Business Officer, Operations Assistant, Operations Admin, Operations Administration, Operations Administrator, EA, PA, Executive Assistant, Personal Assistant. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

Are you looking for a career move where you can use your supported housing experience and customer service skills to help create homes and schemes that we can all be proud of? Join us as a Housing Assistant.

At Sapphire Independent Housing we are on an exciting journey. We have grown the business, expanded and diversified so that we can deliver much needed accommodation and services in London and Hertsmere.

Now we’re seeking a Housing Assistant to deliver a responsive and proactive housing management service at Conway House, our male supported needs hostel in Camden – as well as contributing to initiatives that enhance our services for tenants and residents in permanent and temporary accommodation.

You’ll be expected to provide a customer focused letting service to all prospective and new tenants and to liaise with tenants on housing management issues. Your responsibilities will range from reception and office admin duties to housing management functions, including rent collection. This will include managing post and visitors, overseeing all contractors coming into the building, dealing with emergency situations and liaising with the team to ensure all tasks are covered and completed.

We’re looking for:

• Proven experience in supported housing, with knowledge of welfare benefits, rent collection and identifying maintenance/repair issues.
• Proven experience in customer service and handling complaints.
• Experience of IT systems and Microsoft Office applications.
• Experience of administration and office systems.
• Good standard of education, with ability to communicate effectively, verbally and in writing.
• Ability to organise and prioritise your work, to meet deadlines and targets.
• The flexibility to work in a small team in a small organisation, with team spirit, good judgement and practical problem solving.
• Understanding of working in a diverse environment.

This is an excellent opportunity to join an Investors in People Gold employer – a supportive business that encourages employee development and growth from within.

We offer a generous benefits package including interest free season ticket and bike loan scheme, private health and life insurance.

Appointments are subject to Sapphire Independent Housing receiving an enhanced DBS check which we consider acceptable.

Sapphire is a charitable registered housing provider. We welcome all applications and value diversity in our workforce.

To apply, please email your CV and Supporting Statement via the apply button.

Closing date: 14th March 2025

Interview: During week commencing 17th March 2025

This role will provide executive support to the CEO and Board of Trustees, to ensure we are able to successfully deliver on both our day-to-day tasks and strategic objectives. You will be responsible for supporting and organising meetings, including sending agendas and reports, minuting and following up on action logs. In addition to general EA duties, you will support the smooth and efficient operation of our Board and its sub-committees, to ensure excellent governance is maintained.

You will also play a key in role in developing the way we work; by coordinating projects across the leadership team and collaborating with staff to ensure we are doing things in the most effective and efficient ways, both internally and externally.

Our amazing Communications and Engagement team are looking for a part time Digital Hub Assistant to help transform lives through our unique online support and information services.

Join an outstanding adoption charity and award-winning trauma recovery service provider that is passionate about making a positive difference to the lives of women, children and families from many different backgrounds. 

Position: Digital Hub Assistant

Location: Reading / Hybrid, with at least one day per week in Reading office 

Contract: Permanent

Hours: Part time working 21 hours a week over 5 days (Mon to Fri)

Salary: Pro-rata salary of £13,104 to £14,117 per annum (full time equivalent range £23,088 - £24,873 per annum)

About the role:

As Digital Hub Assistant, you will provide efficient admin support for our two digital hub services: CATCH – Children and Trauma Community Hub for adopters, special guardians, foster carers and professionals, and Bounce – providing domestic abuse support for our service users.

Your Digital Hub Assistant responsibilities will include:

· Monitoring the digital hub inboxes: responding to login requests and supporting our service users if they experience issues in accessing the digital hubs

· Delivering a great customer experience for our service users

· Maintaining positive relationships with our digital hub partners and work collaboratively with our Communications and Engagement team

· Provide regular information reporting and data analytics

About you:

As Digital Hub Assistant, you will:

· Demonstrate a great customer service experience and positively promote PACT to others

· Communicate clearly to others with varying levels of technical skills

· Produce work with a high level of accuracy and attention to detail

· Be adept at organising and proactive in managing a busy workload

If this sounds like you then visit our website to apply today to join a collaborative team who are part of something truly meaningful.

Early applications are encouraged as we may close this vacancy on an earlier basis if a successful candidate is found.

Closing date:  9am, 24 March 2025

Interview dates: 17 and 31 March 2025

Other roles you may have experience of could include:

Admin Assistant, Administrator, Admin Support, Customer Admin Support, Digital Content Administrator, Digital Admin Support

Safeguarding is at the heart of everything we do at PACT. We have robust measures and best practices in place to safeguard and protect the welfare of children, young people and vulnerable adults and we take pride in maintaining outstanding safeguarding standards. Anyone joining our team is subject to PACT’s safer recruitment pre-appointment enquiries, including a Disclosure Barring Service (DBS). The role description provides information on what our safer recruitment enquiries include and the level of DBS required to work in the role.

All opportunities with PACT are based in the UK.

Summary

• You will be required to work from the primary office location 1-2 days per week, subject to business need.

• Experience of executive level office management and holistic administrative support in a working partnership with high levels of mutual trust and accountability.
• Experience of agenda setting, minute-taking and action logging/monitoring.
• Proven track-record in the preparation of high-quality presentations and papers.
• Sensitivity and good judgement in dealing with urgent, confidential and complex matters, including proactively scanning the horizon for potential opportunities and issues.
• Ability to work under pressure using own initiative to creatively problem solve, prioritise and meet competing deadlines in a complex working environment.

• A salary of £48,556 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.

• 25 days annual leave (increasing to 30 days within 5 years) plus eight bank holidays and three additional days (pro-rated if working part-time).
• We welcome all flexible working arrangement requests. This is looked at in a case-by-case scenario and if this fits within the department's needs. We try to be as flexible as we can in your work pattern to support you with other commitments, and to give a good work-life balance.
• We offer many services and initiatives under our Family Friendly Programme, some of these include enhanced Maternity Leave initiative, Adoption leave, Paternity Leave, & Shared Parental Leave. Structured induction programme and access to a range of development opportunities including apprenticeships.
• Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
• Access to Occupational Health, and an Employee Assistance Programme 
• Access to the Department of Education Restaurant and Westminster Abbey with a plus-one guest.
• Apply for eligibility for an Eyecare voucher.
• Opportunity to join the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.

The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the page.

Your responsibilities will include:

• Providing professional and customer-focussed HR leadership, advice and support to the Primary Director and Assistant Directors of Primary Education
• Influencing and supporting the strategic direction of primary academies by providing and analysing workforce information and developing HR initiatives with the Director of Primary/Assistant Directors of Primary to respond to needs
• Coaching, supporting and mentoring senior leaders on people management practices, issues and priorities
• Providing expert advice to managers in complex employee relations cases
• With the Head of Employee Relations, managing employment tribunal cases, including liaising with ACAS on early conciliation, liaising with legal representatives regarding tribunal claims and attending tribunals if required
• With the Head of Employee Relations, negotiation and drafting of settlement agreements
• Working in partnership with academy leadership teams in providing expert guidance at all stages of organisational change processes

A full list of responsibilities can be found in the Job Pack.

We would like to hear from you if you have:

• An ability to communicate effectively with all levels of staff and to use influencing, persuading and negotiating skills
• The ability to build strong relationships quickly and gravitas to liaise capably and confidently to coach and support a wide range of senior stakeholders
• Highly developed empathetic and re-assuring skills
• Excellent written communication
• Strong leadership skills
• Experience of working under pressure and to tight deadlines
• Good knowledge of Employment Law and HR practice
• A problem solving attitude and sound decision making skills
• Sound analytical skills to support the design of improvement plans
• The ability to manipulate and present qualitative and quantitative data in a meaningful and persuasive way
• Experience of managing HR initiatives and projects
• Excellent time management, planning and prioritising skills
• Ability to work in a rapidly changing environment

For a full person specification, please download the Job Pack.

If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.

Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.

When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application. 

A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.

Health Policy Assistant
£31,531 pa plus excellent benefits
London WC1 and home-based
35 hours per week

As Health Policy Assistant, you will play a vital role in assisting with the administration and project support of the Health Policy work of the College, including managing the business and outputs of several committees and contributing to the wider activities of the team and division.

Reporting to the Health Policy Manager, you will support with the coordination of enquiries, communication, administrative and project work within the Health Policy Team to help it deliver a range of child health policy projects and activities.

You will provide administrative support to five committees including the preparation and distribution of agendas, papers, minutes and other crucial documentation, whilst also providing guidance and advice on all policy matters to the Chairs, Officers and members of the committees. You will also provide administrative support to relevant College Officers where required.

In addition, you will be a lead on volunteer coordination activity within the Policy and External Affairs Department, working with the Divisional Volunteer Lead to ensure health policy team volunteers are operating well under the College volunteer policy. 

Educated to a good standard, you should have substantial administrative, organisational and communication skills, along with excellent report writing abilities. You should also have good desk top research skills and be able to analyse and summarise complex information into formats for a range of audiences.

With outstanding interpersonal skills, you should have a background in working with and influencing a wide range of people at all levels of an organisation and demonstrable experience of working with a variety of teams across an organisation. 

Experience of working in child heath or a professional body sector, formal project management training and evidence of continuing professional development would be desirable.

The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally, through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community. 

The RCPCH has more than 23,000 members and fellows and employs around 200 staff, most of whom work in our London office in Holborn. We have a Devolved Nations team operating from Northern Ireland, Scotland and Wales. Our College values: Include, Influence, Innovate and Lead, are important to us. These values ensure we bring out the best in each other, strive forward together to make the College a positive and dynamic place to work. 

The RCPCH champions Equality, Diversity and Inclusion. Our workplace is inclusive, offering a supportive environment where staff can thrive. The College is keen to accept applications from people with protected characteristics. We believe that our staff should represent all of the diverse communities we serve. Join us to help realise our vision of a world where every child is healthy and well. 

The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% over a 4 week cycle and the remainder from home. 

The RCPCH is committed to safeguarding the children, young people and adults it has contact with in the exercise of its functions and responsibilities. The RCPCH expects all staff to share this commitment – we place a high priority on ensuring only those who do so are recruited to work for us. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records.

Closing date: 23 March 2025

Junior Executive Assistant to the Deputy Warden for Selection & Scholar Affairs

Rhodes House, Central Oxford (hybrid working) 

One year fixed-term contract

Full-time 

£28,000-30,000 per annum 

We have a brilliant opportunity for a Junior EA to the Deputy Warden for Selection & Scholar Affairs to join the Rhodes Trust, Oxford. This role will work with the Head of Selection and Outreach, in support of the Deputy Warden for Selection and Scholar Affairs. This role will be situated within the Selection and Outreach Team, and will also work closely with the other Scholar Experience teams of Scholar Affairs and Programming as well as more widely with other staff and key stakeholders across the Trust and beyond.

If you don’t meet all of the selection criteria, please still consider applying for the role as we are also looking at transferable skills. We are looking for the successful candidate to start with us as soon as possible.

About the Rhodes Trust

The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges.

In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, Atlantic Institute, Schmidt Science Fellows, RISE and Oxford Next Horizons.

The role

The EA role will play a critical part in supporting the Deputy Warden for Selection and Scholar Affairs in her role overseeing the three teams, working closely with and supporting the work of the Head of Selection and Outreach.

The role will be responsible for;

Key responsibilities:

· Assisting the Deputy Warden in their day-to-day administration including managing emails, reviewing and drafting documents, and actioning items.

· Manage the Deputy Warden’s inbox and diary, as needed, maintaining all details efficiently and effectively. Booking meetings rooms, providing any relevant documentation or information needed ahead of meetings.

· Preparing/collating materials for meetings, taking minutes, logging actions and following up as necessary, including logging information in team-wide tracking documents.

· Managing data; logging relevant information into the Trust’s CRM system (Salesforce), entering all key information on stakeholders and maintaining records.

· Processing expenses.

· Helping to organise a variety of events including booking venues, catering, issuing invitations, tracking and communicating event key information to relevant colleagues and maintaining event records in Salesforce.

· Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation.

· Carrying out any other duties relevant to the role, as requested.

· A deep commitment to the values, ethos and mission of the Rhodes Trust.

Please see the job description for more key responsibilities

Qualifications and skills

· Professional experience in similar role(s)

· Experience in a relevant government, multilateral, business or not-for-profit organization, including academia and media

Qualities and characteristics

· Comfortable working on a global scale and with international stakeholders with diverse backgrounds

· Strong organisational and content management skills including a high level of proficiency in programs like Excel, PowerPoint, Salesforce

· Ability to excel in the face of exceptionally high standards and tight deadlines, with prior experience in such environments being a positive

· Committed to excellence, good attention to detail

· Friendly, open and effective communicator

· Takes responsibility whilst remaining collaborative across tasks - engages with other staff members to ensure the successful execution of responsibilities

· Flexible – volunteers to assist as and when required

Please see more qualities and characteristics on the job description

Benefits of working here

We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other’s thinking and generate new ideas.

· 30 days annual leave (pro rata) plus 8 bank holidays

· Competitive pension scheme

· Generous family leave schemes

· Private health insurance

· Employee Assistance Programme

· Personal development opportunities

· Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.

· Cycle to work scheme

· Electric car scheme

If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 19 March 2025.

If you have any issues with submitting your application, please email the Recruitment team.

The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.

The Organisation: A dynamic and forward-thinking organisation operating across multiple geographies. Committed to excellence in financial management and project support, this small organisation has approximately six finance staff in London and others in local project country offices. The team is dynamic and fully engaged, with a flexible working environment that includes mostly remote work and flexible hours.

Contract: FTC maternity cover
Working Hours: 37.5 hours per week. Candidates interested in part-time work are also encouraged to apply (30 hours plus).
Holiday: 25 days per annum, plus 8 grace days and bank holidays.

The Job Role: This varied role involves responsibility for budgeting and forecasting across the organisation, including core budgets and support for 10 grant-funded projects. The Assistant Director of Finance is hands-on and will assist during the budgeting cycle.

Key Responsibilities:

• Lead finance support for grant-funded proposals and reporting.
• Provide ongoing financial support for critical projects.
• Produce and improve monthly financial information for senior leadership.
• Manage monthly timetabling and quarterly overhead recharges.
• Ensure data accuracy in management information and rectify inaccuracies.
• Oversee management accounts and business partnering across core budgets.
• Engage in the budgeting process and provide financial insights.
• Prepare funder reports (approximately one per month) and participate in bids.
• Maintain strong relationships with external partners and stakeholders.

Capabilities Required

• Fully qualified accountant (e.g., ICAEW/ACCA/CIMA) with post-qualified experience.
• Experience with grant-funded proposals and cost recovery or other ring-fenced budget management.
• Strong analytical and data skills.
• Charity sector or international experience is desirable.

What's In It For You

• Opportunity to work in a flexible and dynamic environment.
• Engage in meaningful work that supports critical projects globally.
• 25 days holiday, plus 8 grace days (including Christmas closure and 5 Fridays per year), plus bank holidays.

To Apply: Please submit your CV to be considered. The team is reviewing applications as they come in.

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