Assistant jobs
Job Title: Executive Assistant to the COO
Reports to: Chief Operating Officer
Key Relationships: Director of HR, Senior Leadership Team, Heads of Department
Start Date: ASAP
Salary: £37,000
Hours of Work: 35 hours per week
How to apply: Please see the Applicant Pack.
Interviews: Tuesday 6th May 2025
Role Summary
Southwark Cathedral has been a place of Christian worship for over 1400 years. Now it stands on the vibrant and exciting regenerated south bank of the Thames surrounded by cultural venues such as Tate Modern, Shakespeare’s Globe and Borough Market, the offices of major companies as well as schools and diverse residential communities. It is an inclusive Christian community that offers a welcome to all.
The Cathedral’s mission, ministry and musical tradition are core to its life as a Cathedral and a parish church serving the community. It also relies on the valuable financial contribution made by its income generating activities such as its shop, café, conference rooms, corporate events and concerts. It is a very busy place, attracting 200,000 visitors a year to the Cathedral, its churchyard and medieval herb garden. The Cathedral relies on a small but dedicated team to be inclusive and welcoming to all.
The Executive Assistant (EA) will provide support to the Chief Operation Officer (COO) to assist them in the effective functioning of all governance, human resources and operational arrangements at the Cathedral.
Main Duties and Responsibilities
Support for the COO
- Lead the coordination, preparation, planning and follow up for the COO’s briefing for and attendance at meetings associated with the governance of the Cathedral, including Chapter, Finance Committee, Audit & Risk Committee, Nominations Committee, Fabric Advisory Committee and Board of Enterprises.
- Undertake research and assisting in the drafting and review of papers for such meetings. Minute taking will not usually be required (but may be requested from time to time in liaison with members of staff usually responsible for the minutes);
- Support the COO in all their working relationships including building and maintaining excellent relationships with Chapter Members and Committee Members, the Bishop’s staff and with the wider Diocese, as well as with neighbours, contractors, commercial partners and professional advisers;
- Draft briefs and management reports;
- Assist in the research, writing and preparation of the Cathedral’s Annual Report;
- Assist with the drafting and submission of Cathedral-wide documents, such as the Cathedrals Survey, Peer Review etc.
- Assist with the development of the Cathedral’s strategy and supporting reports and documents;
- Assist the COO with national, royal and high-profile civic events planning;
- Provide general administrative assistance in the context of a busy office;
- Promote the mission, purpose and values of the Cathedral;
- Any other responsibilities as may reasonably be required;
- Ensure that the highest standards of professional performance are maintained, and ensure professional skills are regularly updated through participation in training and development activities.
Senior Leadership Team & Diary
- Prepare Senior Leadership Team (SLT) meeting agendas and supporting documents, handling arrangements for meetings (Zoom when needed);
- Attend SLT meetings, track actions and report where relevant on items;
- Collate proposals for events from the Head of Events and Head of Visitor Engagement which need SLT approval and include them under SLT standing item on the agenda;
- On behalf of SLT, chair the weekly operational run-through of the Diary Meeting with Heads of Department and other staff;
- Manage the Cathedral diary in coordination with the Estates Manager – make in-house bookings, input the annual liturgical schedule, make alterations arising from the Diary Meeting;
- Act as the Cathedral’s key contact for the Metropolitan Police’s Southwark Counter Terrorism PROTECT Team – provide them with information (proactively and when requested) on Cathedral events and services of interest to the Police.
HR
Recruitment
Support the COO with co-ordination of recruitment for new Cathedral and Southwark Cathedral Enterprises Limited staff, in line with Safer Recruitment best practice;
- Co-ordinate the creation of job descriptions with direction from the COO & Director of HR, in liaison with the relevant Head of Department and line manager for the role being recruited;
- Manage the Cathedral’s recruitment processes – identifying platforms for advertisement, arranging short-listing and interview panels, featuring on shortlisting panels where required;
- Lead with preparations for interview – book rooms, invite candidates to interview, arrange testing and advise on test materials where needed, prepare and advise on interview questions;
- Where required, take part in interview panels;
- Manage the appointment process for new starters – communicate process outcomes to applicants (appointment and rejection communications), pursue references, complete pre-employment checks, liaise with colleagues on DBS check requirements;
- Assist with contract drafting for new appointments in liaison with the COO & Director of HR;
- Manage the induction process for new starters – IT set-up requirements, identification and access cards, ensure a desk space is in place for starters prior to arrival, give starters an IT induction and introduction to the Cathedral diary, familiarise new starters with the Staff Handbook, arrange health & safety inductions with the Property team and introductory meetings with relevant members of staff, and liaise with the Visitor Engagement Officer to enrol new starters on the next available staff tour of the Cathedral;
- Assist the Finance team by obtaining new starter financial information, HMRC Starter Forms and other necessary enrolment information.
Operational HR Support
Human Resources Administration for Staff
- Manage the Cathedral’s digital HR system (Mentor) – be responsible for creating and updating staff profiles, setting up each new leave year, monitoring annual leave & sick leave (reporting on these for KPI and audit purposes where necessary) and being the point of contact for staff who have queries on how to use the system;
- Communicate staff annual leave entitlement and respond to staff queries on leave;
- Support the Finance team with provision of HR information pertaining to the annual audit and insurance cover, e.g. staff numbers, requested contracts, annual leave summaries;
- Assist the COO with drafting of HR documentation/correspondence;
- Work with the Finance team on the provision of Annual Pay Review letters for all staff;
- Keep the Cathedral’s hard copy and digital HR filing systems up to date, in accordance with GDPR best practice;
- Assist the COO with HR audits;
- Support the COO and Director of HR with the rolling update of the Staff Handbook and Cathedral policies pertaining to HR;
- Develop and use process checklists for the HR function, including recruitment, induction, appraisal and exit;
- Oversee the administration of the appraisal and performance management process – liaise with managers to provide templates, resources and advice and ensure these are completed on time and to a high standard;
- Record staff training;
- Liaise with the Diocesan Director of HR for advice and support when queries relating to staff or HR situations arise.
Person Specification
Skills/Aptitudes
- Ability to maintain the highest standards of confidentiality and discretion;
- Proficient in the use of the Microsoft Office suite, including Microsoft Word, Excel and Outlook;
- Understanding of process management and policy development;
- Able to demonstrate up-to-date knowledge of good practice in organisation development, particularly change management and developing organisational culture;
- Able to demonstrate up-to-date knowledge of good practice in learning and development, particularly management development and talent management;
- Excellent interpersonal skills with people at all levels – internally and externally;
- Strong written and oral communication skills;
- Effective planning and project management skills, with the ability to set and work to deadlines;
- Ability to move between big picture thinking and minute detail.
Knowledge/Experience
- Accredited HR qualifications (desired but not essential)
- Experience and application of Human Resources policy and processes;
- Experience of implementing new systems and processes to improve efficiency;
- Experience of and commitment to continuous organisational improvement and the ability to act as an agent of change;
- Experience of working in an organisation with both paid staff and volunteers;
- Experience of working within a faith setting;
- Experience of an Anglican or liturgical church and familiarity with the Church of England and its structures.
Personal Attributes
- Self-motivated and enthusiastic;
- Pragmatic and solution-oriented;
- Committed to high standards and continual improvement;
- Willingness to engage with, understand and implement the use of new software, applications and systems;
- Demonstrates a sympathy for the values, aims and ethos of Southwark Cathedral.
Southwark Cathedral is committed to being an Equal Opportunities Employer. We believe in promoting and building a diverse and inclusive team, and workplace, culture and governance structures that are welcoming to and respectful of all. We welcome applications from all suitably qualified people whatever their ethnicity, background, age, disability, long term condition, sexual orientation, gender identity, or any other characteristic protected by law.
Safeguarding is at the core of all we do. We follow best practice for Safer Recruitment.
Terms and Conditions
Working Hours
The working hours shall be 35 per hours a week, exclusive of meal breaks. Some out of hours working will be required to support meetings and events and this will be notified in advance. Time off in lieu will be awarded in line with Southwark Cathedral’s policy.
Annual Leave
25 days paid leave per annum including statutory bank holidays and an extra day at Christmas.
Probation
The appointment is subject to the satisfactory completion of a six-month probationary period.
Season ticket loan
Once the probationary period has been completed satisfactorily, the person appointed will be eligible to take out a season ticket loan.
Pension
The person appointed will be eligible to join a defined contributions pension scheme managed by the Church Workers Pension Fund. The Cathedral will contribute half of the annual premium of 10% of salary.
Working Expenses
Reasonable out of pocket expenses will be reimbursed.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About Us
At Sedulo we are building a world-class team to deliver our mission to make positive change in the communities we work in. We do this by:
- Working with our clients to transform their business and personal finances
- Connecting and contributing to the business community in the cities we are located in
- Working with charities by fundraising and influencing change both now and in the future through the Sedulo Foundation
- Being a great place to work and develop your career
We offer a full range of services from the inception of the business concept, throughout growth of the entity and on to exit strategies. There is no typical clientele; we work with start-ups through to multinational, listed companies.
At Sedulo we embrace a holistic and innovative culture with diversity and integrity at the heart. We are working to build an open and inclusive environment which supports the needs of all our team members.
We are looking for people to join the team who want to deliver beyond expectation and get results. Whether this be through embracing feedback, creating fulfilling relationships with colleagues and clients, being genuinely interested in their work, or by simply being the best version of themselves. At Sedulo, we know how important it is to create an environment for positive change, both in work and in the communities, we work within. This is demonstrated through our persistent commitment to charitable projects and a strong focus on innovation in everything that we do. You can make an impact at Sedulo, not only through delivering amazing work, but also through participating in the charity campaigns we run throughout the year. Alongside all of this, our events team ensure we also have a lot of fun – with countless wellbeing activities and events being hosted at all our offices every week!
We understand that to be a world class organisation, we must embrace uniqueness and choose courage over comfort. Everything we strive to be is grounded in our core values: Personable, Integrity, Holistic, Innovative and Deliver Beyond Expectation.
The Role
We are a leading department specialising in delivering tailored financial services to the not-for-profit sector. Our clients include charities, social enterprises, and other nonprofit organisations dedicated to making a positive impact. We pride ourselves on our expert knowledge, collaborative approach, and commitment to supporting the unique needs of this sector.
We are seeking a proactive and skilled Assistant Manager to join our team and play a pivotal role in providing exceptional service to our clients while contributing to the growth and development of the wider firm.
Role Objectives
Client Management:
- Oversee a portfolio of clients in the not-for-profit sector, ensuring high-quality service delivery.
- Build and maintain strong client relationships, acting as a trusted advisor for their financial and compliance needs.
- Review and interpret financial information to provide insights and recommendations to clients.
Team Leadership:
- Supervise and mentor junior team members, providing guidance and training to enhance their skills and performance.
- Delegate tasks effectively, ensuring deadlines and quality standards are met.
- Conduct performance reviews and support team members' professional development.
Technical Expertise:
- Prepare and review financial statements in accordance with UK GAAP, FRS 102, and the Charities SORP.
- Prepare and review management accounts, cashflows, budgets and provide advice to the client where necessary.
- Advise on financial systems and policies, with the skills to implement any agreed changes.
Practice Development:
- Support senior management in identifying opportunities for growth and development within the not-for-profit sector.
- Contribute to business development activities, including preparing proposals and attending networking events.
- Stay updated on industry trends, regulatory changes, and best practices to maintain the firm's expertise and reputation.
Knowledge, Skills and Experience Required
- ACA/ACCA qualified (or equivalent), with a strong background in accountancy.
- Proven experience in a similar role, ideally within an accountancy practice but will also consider someone with strong finance manager experience.
- Must have knowledge and understanding of the not-for-profit sector, including Charities SORP.
What we really need
- Strong technical accounting skills.
- Excellent communication and interpersonal skills, with the ability to build lasting client relationships.
- Leadership and mentoring abilities, fostering a positive and collaborative team environment.
- Proactive and solution-oriented mindset, with strong problem-solving skills.
- High level of organisation and attention to detail, ensuring accuracy and efficiency in all work.
What we offer
- A company mantra of having fun together, getting results together and giving back together
- The opportunity to work with some of the fastest growing and most exciting companies in the country
- A bespoke training and development plan with the opportunity to expand and diversify your skills
- 26 days holiday, company pension scheme, health care plan, cycle to work scheme, death in service benefits and access to our in-house Wealth Planning and Mortgage departments
- Smart working and agile working hours including the ability to work remotely for up to 20% of your contracted time
- Ability to work away from home remotely for up to 4 weeks per year, great for extending a trip to see family or making the most of warmer climates
- All expenses paid annual social trip overseas
Our aim is to encourage and support all applicants during the application process, if you have any reasonable adjustments that you will require, please do not hesitate to let us know.
The client requests no contact from agencies or media sales.
Thank you!
Our client is the independent regulator of charitable fundraising in England, Wales, and Northern Ireland. They stand up for best practices in fundraising, protecting donors and supporting the vital work of fundraisers. The organisation is seeking an Administrative Assistant to support its Casework and Governance teams, ensuring the smooth and efficient operation of their activities. The organisation offers a flexible hybrid working pattern, with two days per week in its central London office and 2 days working from home.
The organisation is committed to diversity, equality, and inclusion. They want their workforce to be truly representative of the society they are here to support and protect, enabling them to regulate effectively. They also want each employee to feel respected and able to give their best. They do this by operating a fair and inclusive recruitment process to reach a diverse pool of candidates. This is also supported by a range of policies that encourage a flexible and supportive working environment. Please let us know if you require any part of this application or interview process to be adjusted to accommodate your needs.
The Administrative Assistant plays a crucial role in our client's day-to-day operations, providing essential support to the Casework and Governance teams. Your responsibilities will include answering and dealing with incoming phone calls for the Casework team, managing corporate email inboxes, setting up and maintaining case files on a CRM system, and compiling case bundles. You will also assist with the preparation of meeting papers, take minutes, and provide general administrative support, including booking meeting rooms, managing post, and assisting with office management tasks.
To excel in this role, you should have experience dealing with the public on the phone, preferably in a customer-facing or regulatory environment, and possess excellent customer service skills. You should also have had experience of providing administrative support. As our work involves handling confidential information, discretion, and the ability to manage sensitive data are crucial. Proficiency in using Microsoft Office applications (Word, Outlook, and Excel) is required, along with effective communication, attention to detail, and the ability to manage competing priorities in a fast-paced setting. Experience using CRM systems (such as Salesforce), SharePoint, or knowledge of the charity or fundraising sector would be beneficial but is not essential.
Please note that in-person interviews will be held on Wednesday, 30th April 2025.
To apply, simply submit your CV. Should your experience be suitable, we will send you the full job description and arrange for a call to assess your suitability and discuss the role further.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Want to play your part in transforming society?
You’re in the right place.
The Spear Assistant Coach will work as part of the River Church staff team, alongside the Centre Manager to deliver the Spear Programme, equipping and empowering 16-24 year olds to overcome barriers to employment and turn their lives around by moving into sustainable work or further education.
The important stuff
Salary: £25,000 pro-rata
Hours: 9.30am – 5.30pm, 3-4 days a week, between Monday and Thursday, with occasional evening working required (for events such as termly Spear Celebration evenings)
Location: River Church Ipswich – we are an office-based organisation
Closing date: We are interviewing on a rolling basis and might close the application early if we find the right candidate
Application pack: Download our application pack for more information
Key Responsibilities
Spear Programme
- Lead group sessions of up to 10 young people, using coaching skills to transform their mindsets, and to maximise their potential in stepping into the world of work.
- Prepare and deliver coaching sessions on a weekly basis and find creative ways of developing ongoing relationships with Spear trainees. This includes running application workshops with past trainees as well as maintaining records and reporting on statistics.
Relationship Management
- Build and manage relationships with a variety of stakeholders, including referrers, local businesses, and other organisations.
- You will support with job fairs, mock interview days and welcoming external visitors to the centre.
Church Community
- The Assistant Coach is directly employed by River Church, though it is not a requirement of the role for the successful candidate to join River Church as their worshipping community if they are already part of another local church
- Help to raise the profile of the Spear programme within River Church and build a network of supporters and volunteers from the congregation.
This role will suit you if you are:
- An active Christian, able to personally represent the values and beliefs of Resurgo and River Church, Ipswich.
- Passion for social justice and for working as part of the church to transform communities, especially supporting young people in employment or education.
- Confident communication and interpersonal skills, both over telephone and face to face; particularly a confidence in group facilitation.
- A commitment to grow and learn as a Christian leader, and a desire to learn and understand coaching techniques.
- An ambitious and self-motivated individual with the ability to prioritise workload, exercise initiative and work well under pressure.
- High emotional intelligence, a sense of humour and fun!
A couple of things to note:
- This role requires occasional evening work, for our termly Spear Celebrations (where we celebrate our trainees as they complete the initial six weeks of the programme).
- In the event of a job offer, a DBS check will be requested.
Registered Charity
101 - 500
With young people, with organisations, for society.
The client requests no contact from agencies or media sales.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
We need your powerful diary, email and organisation skills to help ensure our Director and Our Movement makes the impact we need. Your administrative skills will release more life into our movement.
We need you to make the most of Office365 and provide support with
· Diary and email management for the director (40%)
· Meeting support (30%)
· Task management support (30%)
Our director has a neurological condition (Dyspraxia) so experience of supporting neurological workers is helpful.
The client requests no contact from agencies or media sales.
Thank you!
Background
Our Time Charity is a unique and pioneering organization dedicated to supporting children and young people who have parents with mental illness. Our mission is to ensure that these young individuals do not feel isolated, misunderstood, or overlooked, and to provide them with the tools and resources they need to thrive. We achieve this through innovative programmes, education, and advocacy, making a tangible difference in their lives.
Established in 2012, Our Time has grown from a small initiative into a nationally recognized charity. Our founders, driven by personal experiences and a profound understanding of the challenges faced by children of parents with mental illness, have created a compassionate and impactful organisation.
As a small, mission-driven charity, we are seeking a highly organised and reliable Freelance Executive Assistant to support our CEO and Operations Director, enabling them to focus on strategic delivery, fundraising, and programme development.
You will be confident, efficient, and values-driven, able to provide high-level administrative support and coordination. You will play a vital role in keeping our senior leadership organised and on track, ensuring smooth communication to enable the team to collaborate across all the activities and projects.
Key Responsibilites
This vital role will enable the leadership team to focus on strategic goals, fundraising, and programme delivery—by ensuring smooth day-to-day coordination behind the scenes. Working closely with the Operations Director, your responsibilities will include but are not limited to:
· Provide direct administrative and scheduling support to the CEO and Operations Director.
· Coordinate calendars, meetings, and travel arrangements.
· Draft and proofread correspondence, reports, and presentations.
· Manage digital filing systems and ensure documents are well organised.
· Carry out ad hoc tasks and small projects to support the smooth running of the charity.
· Coordinate and support the implementation and monitoring of internal policies.
· Support recruitment and onboarding processes including DBS checks and safeguarding training.
· Support the management of internal systems, team collaboration, and operational record-keeping.
Requirements
Essential:
· Proven experience as an Executive Assistant or in a senior administrative support role.
· Excellent organisational and time-management skills.
· Strong written and verbal communication skills.
· Confident working independently and managing a busy workload.
· Professional, discreet, and experienced in handling confidential information.
· A good working knowledge of Salesforce
· Comfortable using Microsoft Office, Google Workspace, and virtual meeting tools (Zoom/Teams).
· A strong interest in and alignment with Our Time’s mission and values.
Desirable:
· Experience in the not-for-profit, mental health, or education sectors.
· Familiarity with charity governance and trustee liaison.
· Experience supporting remote teams and coordinating both hybrid and inperson events or meetings.
As a small team, we value individuals who are proactive, take personal responsibility, and are comfortable working independently. Each team member plays a crucial role in advancing our charity's mission to support children and young people with a parent struggling with mental illness.
We are fully remote and meet in-person approximately 2 – 3 times per year in a range of locations easily reachable by public transport (recently London and York).
Registered Charity
6 - 10
Our missions is for every child in the UK, who has a parent with a mental illness, will find the support they need, as early as possible.
The client requests no contact from agencies or media sales.
Thank you!
We are searching for a Communications and Project Assistant to join our team. You will be working with our Brand and Communications Team to craft on-brand communications across our social media platforms and website. In this role, you will support the implementation of our communications strategy and develop content on our website, all whilst following our visual identity and tone-of-voice guidelines. You will also be working with the wider NDC team to support the delivery of our online training and workshops.
Role Description
Communications
- Support implementation of social media strategy
- Schedule and post content on social media platforms (LinkedIn, Instagram, BlueSky, YouTube, X)
- Update website copy and other content (using SquareSpace)
- Support creation of visual assets for social media and website using Adobe Express (or other Adobe Creative Suite software if you have experience)
- Format documents in line with our brand guidelines
- Research trends and opportunities across social media platforms (content, sounds, filters, keywords)
- Support team members to produce reports and presentations
Project
- Monitor training and course bookings (using Acuity Scheduling)
- Support training and workshop administration
- Support online events (we host on Zoom and Microsoft Teams)
- Transcribe/edit auto-transcribed captions for video content
General
- Be a point of contact and support team members
- Support with other general administrative tasks to support Neurodiverse Connection to run efficiently in line with our organisational strategy and values
Recruitment Details
How to apply
The application process is in two stages:
Stage 1:
- Download and complete the application form.
- You will be asked to enter some of your contact details and details of previous work.
- You will then be asked to answer 3 questions.
- You will also be asked to complete an optional equality and diversity form.
Stage 2
- If you are shortlisted you will be invited to attend an online interview and complete an online task.
- You will be sent the interview questions 5 days ahead of the interview date.
- As part of the interview, you will be asked to complete two tasks that is relevant to the role on the day of your interview.
Application Time Line
- Deadline for applications : Tuesday 15th April, 9am
- Applicants notified if shortlisted : Tuesday 22nd April, no later than 5pm
- Dates of online interview : Monday 28th and Tuesday 29th April
- Interviewees notified if they have been appointed : Tuesday 6th May, no later than 5pm
About Neurodiverse Connection
Neurodiverse Connection is a Neurodivergent led Community Interest Company.
Our mission is to:
- Listen to and amplify neurodivergent views and voices.
- Give additional consideration to intersectionality and how we can support the amplification of views and voices that are often unseen and unheard.
- Support people from different neurologies to understand each other, facilitating solutions to the double empathy problem.
- Lead on changing understanding of sensory and social processing differences, particularly in relation to the built environment.
- Challenge the common misunderstandings and misconceptions of autism and support an improved understanding of neurodiversity within health and social care.
- Promote an improved understanding of neurodivergent culture and communication
- Support neurodivergent people to have equal opportunities in life
- Support neurodivergent people to have equal opportunities and outcomes in health
- Support neurodivergent employment, including in leadership positions and facilitating change for the neurodivergent community
Our commitment to you
It’s part of our mission to be a great place to work and to demonstrate how to work in neurodivergent affirming ways. We believe this is beneficial to everyone, regardless of neurology.
We aim to:
- Offer flexibility in delivery hours, within agreed parameters
- Work to make Neurodiverse Connection an organisation that you enjoy being part of, that supports you in your role, that recognises your contribution and that delivers great outcomes for the neurodivergent people we work to support
- Involve you in shaping and directing the organisation
- Listen when we don’t get it right, and welcome constructive feedback
- Involve team members in development opportunities and spending the social value we’ve accumulated together
- Seek ways for team members to develop in their role
We offer:
- 35-hour full time working week
- 4% work place pension contribution
- 26 days annual leave plus bank holidays pro rata
- Access to a wellbeing fund
Further Information
Before completing the application formplease carefully read the full role description and personal specification found in the application pack. If you need support or have any questions please:
- Review the application pack and see if your question has been answered
- Review the FAQ on the recruitment webpage
- View a recording of the Q&A session, on our YouTube channel, that was held on Tuesday 1st April
Non Charity Employer
6 - 10
We are a neurodivergent-led Community Interest Company (CIC) created to improve support and outcomes for neurodivergent people.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
As an experienced Executive Assistant at the Motor Neurone Disease (MND) Association, you will play a pivotal role in driving the efficiency and impact of our Executive Leadership Team. We are seeking an accomplished EA who thrives in high-level executive support, with a proven track record of delivering exceptional administrative, operational, and strategic assistance at the Director level.
In this role, you will provide seamless, proactive, and high-calibre support, ensuring our directors can focus on delivering the Association's mission and objectives. You will work closely with internal and external stakeholders, anticipating needs, managing competing priorities, and representing our Directors with professionalism and discretion.
This role requires exceptional organisational, communication, and problem-solving skills, alongside the ability to work autonomously in a fast-paced and evolving environment. As part of our newly formed Executive Leadership Team, we need a highly capable, energetic, and strategic-thinking EA to help the MND Association reach our full potential to support the MND community.
Key Responsibilities:
- Managing Directors diaries, prioritising meetings, maintain action logs, track key deadlines, and support effective work planning. making effective decisions without director's input.
- Manage and respond to correspondence on behalf of the Directors, ensuring timely and appropriate communication.
- Co-ordinate and provide full administrative support for Board, Trustees and Committee meetings, including agenda preparation, taking minutes/action points as agreed, monitoring and following up on agreed actions prior to the next scheduled meeting.
- To lead on the collation, analysis, drafting and formatting of regular reports, dashboards and management information related to directorate and strategic performance.
- Ensuring that Heads of Department and other contributors are aware of, and meet, all deadlines.
- Manage supplier contracts, ensuring cost-effective procurement of services, processing of invoices.
- Working in unison with other Executive Assistants ensuring support across the team of Directors at times of holiday and any other absence.
- Ensuring that Directors are prepared and best able to represent the Association when attending external meetings and other events, managing all travel and other logistical arrangements.
About You:
- Proven experience in high-level administration, at Director and/or Board level.
- Significant experience supporting a senior executive as an Executive Assistant.
- Highly organised with strong self-management skills and the ability to work on own initiative to prioritise own workload to meet deadlines
- Exceptional organisational skills and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills, with the confidence to engage senior stakeholders and the ability to produce high-quality work under tight deadlines.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to adapt positively to change, highly resourceful, self-motivated, with strong emotional intelligence and a positive and proactive approach to work.
- Proven experience of working in a confidential environment and with confidential and sensitive information.
About Us:
Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.
What We Offer:
- 28 days holiday, increasing to 33 days after 5 years, plus Bank Holidays.
- Access to UK Healthcare, including dental, eyecare, health screenings, and therapies.
- 24/7 GP access via phone and video.
- Life assurance and confidential counselling helplines.
- Salary sacrifice schemes (Cycle to Work, Buy/Sell Annual Leave).
- Access to Benefit Hub for discounts on everyday shopping.
- Enhanced pension scheme.
- Opportunities for training and personal development.
- Hybrid working.
The full job description is available in the candidate pack.
We are committed to equality, diversity, and inclusivity. We work to remove barriers for everyone affected by MND, employees, volunteers, and stakeholders.
As part of the Disability Confident Scheme, we guarantee interviews for disabled applicants who meet the role's requirements.
Hybrid Working and Flexibility: This role offers hybrid working, with the expectation to attend the office 2 days per week. We are open to part-time applications or job shares - please indicate your preferred working arrangement in your application.
How to apply:
Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role.
- Proven previous experience as an Executive Assistant working proactively at Director/Board level.
- Demonstrate experience of proposing solutions on behalf of directors or senior managers making decisions on behalf of the director and thinking through decisions to conclusion.
- Excellent organisational and problem-solving skills with the ability to multitask with competing priorities and deadlines.
Important Information:
- We may close applications early if we receive a high volume, so early submissions are encouraged.
- If you require sponsorship for this role, please clearly indicate this in your application.
- Depending on the role, a DBS check may be required.
- If you need reasonable adjustments during the application or interview process, please contact us for support.
- We are happy to consider alternative application formats for those who find the online form challenging.
If you are a proactive, highly skilled Executive Assistant looking for a meaningful role where you can make a real impact, we would love to hear from you. Join us in supporting our Executive Leadership Team and helping the MND Association achieve its vital mission. Apply now and be part of a dynamic team making a difference for the MND community.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Job title: Communications & Administrative Assistant
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Location: Hackney Bridge, Queen Elizabeth Olympic Park, London, E15 2SJ
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Salary: 27k per annum depending on experience (pro-rata -3 days a week)
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Hours: 3 days per week (21 hours per week) office hours are 10am - 6pm with a few evenings and weekends, as needed. These hours may sometimes vary depending on business needs. Flexible working opportunities are available.
The deadline for applications is the 15th of April.
Who are we?
The Outrunners is a running & movement charity based in Hackney that empowers young people through movement, supported by amazing volunteers and brands such as Nike, Moju, FIIT and Lacoste. We help boost the well-being, teamwork and communication skills for young people in East London. Our vision is to create an equal East London, where everyone is included and no-one is left behind.
For a relatively new organisation, we’ve already had a big impact through supporting hundreds of local young people and changing the landscape of youth work in the process.
We strive to do things differently and bring a fresh approach to the work that we do, taking young people out of their day-to-day lives into exciting spaces and offering them world-class opportunities. In 2023 we launched an exciting partnership with Nike’s community team. If that sounds like something you would like to be a part of, read on…..
What do we want?
We are looking for a proactive Communications & Administrative Assistant to support the team with a variety of tasks across programme delivery, fundraising and communications. You will be a generalist with strong attention to detail, who is willing to work on several workstreams, learn and develop new skills, and grow with a rapidly developing impactful charity and community organisation.
If you’re someone who is passionate about running and movement and the social impact they can have while supporting a community to move together, that’s a bonus.
What does that look like?
We have ambitions to grow our youth programmes, particularly within schools in 2025. Alongside this our fundraising efforts are also expanding. We’re keen to improve our communication and ensure that we’re raising more awareness of all the impactful work we are doing.
What you will be working on
Community support
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Overseeing coaching rota
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Sending weekly comms to membership and supporters to advertise run schedule, events, fundraising, publicising volunteer opportunities and coordinating volunteers
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Ensuring member data and communications are GDPR-compliant
Fundraising support
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Coordinating race places for fundraisers and participants
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On-boarding and supporting fundraisers
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Adapting comms to send to fundraisers
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Ensuring fundraising literature and platforms are up-to-date
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Monitoring income with fundraising lead
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Using and updating CRM system to record data
Programme delivery support
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Supporting the Youth Programme Manager with general administrative tasks e.g. DBS checks, recruitment support, supporting with CRM database
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Support with the evaluation of our programmes eg. writing up case studies, quotes from young people
General Admin
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General office admin
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Ordering Outrunners race kit and Outrunners merchandise
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HR Admin - overseeing timesheets, supporting with payroll, support with recruitment
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Finance Admin - creating and following up on invoices
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Other admin tasks to support CEO, such as coordinating trustee meetings
This job is for you if:
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You have experience of working in an administrative role
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You have a willingness to learn
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You are a problem solver with energy and enthusiasm
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You have strong organisational skills with good attention to detail
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You have an ability to prioritise effectively and work independently to complete tasks
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You have an ability to multi-task across a number of different projects with varying deadlines
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You are comfortable adapting written communications for a range of audiences online and in person
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You have proficiency in using a variety of technology including:
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Google docs, sheets, slides, forms
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Comfortable handling data and using CRM Systems
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Canva or similar software
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Mail-Chimp / WhatsApp for Business / or similar
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You are reliable and professional
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You have an active commitment to, and working understanding of, equality and diversity, with the ability to work in culturally diverse communities, as well as a readiness to challenge discriminatory behaviour
What’s in it for you?
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The opportunity to be involved in making a difference to young people's lives!
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25 holiday days as well as bank holidays (pro rata)
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Self-development days
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The chance to attend exclusive, exciting events with our brand partners including Nike and Moju
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Learning and development opportunities to fit your aspirations, including with some of our partner businesses
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Work-related travel reimbursement
We strongly encourage people from underrepresented groups to apply for this role. Even if you feel you don’t meet all the criteria, please still apply as we want to hear from a diverse range of people.
The successful applicant will need to be subject to a background enhanced disclosure check by the Disclosure and Barring Services (DBS) before any appointment can be confirmed.
Interested? Here’s how to apply!
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Complete this application form and upload a copy of your CV, and a covering letter explaining why you would like the role, and how you meet the requirements listed in the job description. The covering letter should be no longer than two A4 pages.
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If you meet our requirements, we will contact you for an interview after the closing date 15th of April
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If you are not contacted within 14 days of submitting your application, on this occasion you have been unsuccessful. We will keep your details on file for any other suitable vacancies.
The client requests no contact from agencies or media sales.
Thank you!
We are Living Streets, the UK charity for everyday walking.
We want to create a nation where walking is the natural choice for everyday, local journeys; free from congested roads and pollution, reducing the risk of preventable illnesses and social isolation. We want to achieve a better walking environment and to inspire people of all generations to walk and wheel more.
We are looking for an enthusiastic and motivated individual to join our team as our Marketing Assistant.
You will be responsible for administrating the Expressions of Interest (EOI) from schools wanting to take part in WOW – our walk to school challenge.
Working closely with a small marketing team, you will support the implementation of marketing plans for Living Streets and our trading subsidiary.
This role will suit someone who enjoys working as part of a team to deliver ambitious targets. You will have strong administrative skills; a passion for walking and wheeling; and be confident in putting forward fresh ideas to support our marketing activity.
Living Streets is committed to safeguarding and promoting the welfare of children, young people and adults at risk; and expects all our staff and volunteers to share this commitment. Applicants will be subject to background and criminal records checks as relevant to the job role.
Closing date: 30/04/2025 (11:59pm)
Interviews: 15/05/2025
CVs will not be accepted.
The client requests no contact from agencies or media sales.
Thank you!
Join our welcoming department as we grow the fundraising success needed to continue the development of the Cathedral’s charitable work in 2025 and beyond. You will enjoy shaping the administration of our expanding department, supporting your colleagues as we all work together towards the same vision.
With excellent attention to detail, collaborative working and confident communication skills, you will be successful in impacting many areas of our fundraising work. Your particular focus will be on donor stewardship, fundraising events and the implementation of our new Customer Relationship Management (CRM) system.
The post is permanent and is subject to a six-month probation period. The appointment of the successful candidate is subject to the receipt of two satisfactory references, proof of right to work in the UK and will also require a satisfactory Basic DBS check.
The working hours are 35 hours per week, generally Monday to Friday 09:00 to 17:00. Part-time working options may be discussed at interview. Occasional out of hours work may be necessary during evenings or at weekends. Agreed overtime is not payable but time off in lieu will be granted.
The position will command a starting salary of £23,000 per annum, with a non-contributory pension scheme, whereby the employer contributes 8% of salary. The salary is paid in equal instalments over twelve calendar months per annum.
For full details and how to apply, please visit Hereford Cathedral website. Fully completed application forms must be received before midday on the closing date of Monday 14 April 2025. Please note that we do not shortlist from CV-only submissions.
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Assistant Warden Job Requirements:
Company description
William Temple House is owned and run by International Students Club (Church of England) Ltd., a registered charity and non-profit Anglo-Catholic organisation that was established in 1965. Our mission is to provide affordable accommodation for and a place where up to 50[1] international students from differing backgrounds can share life together in an environment that gives the best chance of success with their studies.
Job description
We are looking for someone with a compassionate outlook who enjoys working with young people (students between 18 and 30), can maintain a positive mindset in unpredictable situations and handle responsibility. This is a people-centred workplace and all work we do is geared towards our mission and to look after the welfare of the students living here. It is essential that anyone applying for this role is aligned with our mission and as passionate as we are about it.
You will be working as part of a small team, sharing office space and in close collaboration with colleagues and students. This is a diverse role where you will meet interesting people from around the world. The day-to-day job can be challenging, but we provide full training and the chance of learning many new skills. Reporting to the Warden / Deputy Warden and working alongside another Assistant Warden you willassist with the general office admin duties and various tasks around the house (including some basic maintenance and repairs) for which we will provide adequate training – however, a positive attitude is essential. You will also need to be comfortable with taking personal responsibility to ensure delegated tasks are completed successfully, effectively and, where necessary, using your own initiative.
Whilst your role and daily tasks may vary, they can include (not an exhaustive list):
·Maintaining office admin paperwork, computer filing, responding to e-mails & phone calls
·Completing basic bookkeeping tasks, e.g. inputting/issuing invoices & receipts into Xero
·Inducting new residents - hour-long introductory talk to ensure they are very familiar with the running of the House from their arrival onwards, ensuring rooms are of an acceptable standard when they leave – this needs to be done with the right measure of authority
·Bedrooms & Bathrooms – repairs to fittings, unblocking drains, replacing sealant etc.
·Pest control – e.g. checking for rodent or bedbug activity, organising and potentially carrying out treatment
·Preparing and cleaning rooms before letting where necessary - e.g. following maintenance (note: rooms are otherwise cleaned by residents; communal areas by professional cleaners)
·Pastoral care – e.g. discussing personal or academic issues with residents and finding solutions
·Planning and supervising communal activities, e.g Welcome party, barbeques, etc.
·Social media posts, taking meeting notes, working with the charity trustees.
Role requirements:
Essential
·Being kind, trustworthy and compassionate
·Enjoying working with people and meeting new people from different backgrounds
·Enthusiasm, adaptability and a willingness to learn new and develop existing skills
·Excellent written and spoken English with good communication skills
·Being able to work well as part of a small team
·Comfortable with manual tasks and problem solving
·Computer literate
·Willing to accept responsibility of emergency out-of-hours contact (on a rota basis)
·Live within easy commuting distance of Earl’s Court
Desirable:
Previous experience in any of the following:
·Maintenance/technical role
·Administrative office-based role. Knowledge of Microsoft Office, Teams and Xero useful
·Customer-facing role
·Other languages a big advantage
·Use of social media for marketing
Please note – there is no scope for working remotely.
If you're interested in working here then please have a look at our website to give you more idea about the charity background
Registered Charity
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The client requests no contact from agencies or media sales.
Thank you!
Are you interested in a career in data and looking for your first step? If so come and join our team and contribute to the incredible work that we do across Sue Ryder.
As Database Assistant you’ll be a key team member of a busy Supporter Data & Insight team, providing administrative support to the Head of Department and other team managers. You will also be:
• Helping to keep fundraising database clean
• Writing back to the system all mass communications we’ve had with our supporters
• Matching different sets of files
• Administrative support for the data team
This is an excellent opportunity for someone beginning their career in data to work alongside an experienced, friendly team learning about all aspects of Supporter Care, Data and Fundraising compliance.
To hit the ground running ideally you will have excellent communication skills and the ability to organise and prioritise a busy workload. You will have experience of using Microsoft Excel and experience of working with databases would also be an advantage. What is essential is to be a team player with an enthusiasm for fundraising in order to succeed in the role and progress your career with us.
Competitive Benefits Package
- 27 days holiday rising to 33 with length of service plus bank holidays (pro rata if part-time)
- Company pension scheme
- Staff discount with thousands of retailers
- Refer a Friend scheme - £250 payment
- Enhanced maternity, paternity and adoption pay
- Access to Employee support programme
- Employee Networks - LGBTQ+, Ethnic Diversity and Equality, People with Disabilities, Women and Non-Binary Individuals
- and lots more. Please visit our careers website for the full list.
Closing date:14th April
Interview date: 25th April
we’ll contact you if you’re shortlisted. This will be a virtual interview. (Excel test + Interview)
If we find a suitable candidate we may close the listing early
We actively encourage applications from people from all backgrounds to help us to provide the best possible experience for the people who use our services and continue to make Sue Ryder a great place to work, and attract and recruit the best, most diverse workforce possible. We are particularly interested in increasing applications from the global majority, LGTBQIA+ and people with disabilities as they are currently underrepresented in our organisation.
Please let us know if you have any feedback to make our recruitment processes more accessible and inclusive or if you require any adjustments made to your application or interview process
If you want more than just a job, we want you.
Join the team and be there when it matters.
Sue Ryder is here to make sure everyone approaching the end of their life or living with grief can access the support they need. There is no one size fits all when it comes to how we cope and the help we need, but with our support, no one has to face dying or grief alone. We are there when it matters.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
World Obesity is looking for a research assistant to work in its data and evidence team. While this is initially a maternity cover post, we hope to be in a position to extend this. The research assistant will be responsible for proactively sourcing, analysing, and importing material for the Global Obesity Observatory and creating messaging to be shared on social media to promote its usage. An interest in working in the field of obesity research is essential, related previous experience is preferable.
The client requests no contact from agencies or media sales.
Thank you!
Our client is a grant-making charity, established in 2020, with a vision to transform young people’s mental health support in the UK. The charity envisions a world where no young person is defined by their mental illness and where they have access to the right support at the right time.
The organisation invests in services and research that prevent and treat mental illness in young people, with a specific focus on the prevention and early intervention in anxiety and depression for 11–25-year-olds. They are interested in non-clinical approaches and building a stronger evidence base for what is effective. They want evidence to be translated into practice and believe in scaling solutions that are proven.
The charity awards grants of approximately £8 million a year. These grants support youth, mental health, and community charities working on the front line with young people, as well as universities and institutes researching better treatments for mental ill health and advocating for improvements.
Prospectus is delighted to be working with our client as they seek to appoint a permanent Team Executive Assistant to their small team. The position is offered on a full-time basis with 4 days a week in the London office (remainder from home).
The role:
Reporting to the Director, the main purpose of the Team Executive Assistant will be to help this fast-growing organisation run super smoothly. This is a chance to join a charity early in its evolution, to shape an organisation and to be involved in an area you are passionate about.
This will be a key role at the charity in a small team of six people and will be responsible for building and improving efficient administrative processes and procedures which support the Director, Trustees and wider team. This person will lead on efficient diary management for the Director, Head of Grants and Head of Sector Engagement, will oversee the Director’s email inbox, will drive the board papers and committee servicing process by ensuring papers are prepared on time, minutes are taken and actions complete and will coordinate with the company secretary for basic governance actions. This person will also be responsible for operational planning, so the whole team has sight of what is happening and the dependencies between activities.
This role will also ensure a smooth monthly approval and payment process for grants and miscellaneous costs, will carry out basic research into potential grants in addition to preparing biographies and summarising articles. They will coordinate the organisation of a small events calendar, co-ordinating with contributors, suppliers and guests, drafting briefings and guest lists and on the day logistics. Most gatherings take place at the Foundation offices. Finally, this person will be responsible for website updating, creating communicative relationships with the Trustees and Advisory Panel, which includes young people and will maintain clear records on SALESFORCE to capture activity and operational progress. This is very much a lynchpin role which is at the heart of the smooth running of the Trust.
The person:
The successful candidate will have clear and demonstrated Executive Assistant experience where they will have supported a CEO and Senior Management Team in running a business or ideally a charity, trust or foundation perhaps. They will be highly organised and a naturally helpful and communicative person. They will have substantial diary management, events coordination and committee servicing experience in addition to being an effective minute taker, technology (Word, Excel, CRM Databases) confident and a social media savvy operator. Positive, methodical, creative and solutions driven, this person will have experience of creating collaborative and productive relationships with key stakeholders, both internally and externally.
Our client values are straight-forward, trusting, involved and invested in the long-term impact of their work and with an open-minded approach, so this person will identify strongly with these traits and will be at home with like-minded people, bringing ideas to the table whilst being equally excited to be working with people from different backgrounds and points of view. This will be backed up by being intellectually curious, having excellent writing skills, a logical and systematic approach and the ability to multi-task effectively and efficiently.
This role represents a fantastic opportunity to be part of a growing and ambitious charity which is fully committed to its work and the welfare and personal development of its staff.