Administration assistant jobs

Background: 

Amna means safe in Arabic - representing the core of our work - supporting communities and frontline workers to bring non-clinical mental health support to every person affected by war, conflict and displacement. At Amna, our core values of respect, understanding, curiosity and connection guide everything we do. Our mission is to build community capacity for healing. Our vision is a world where refugees can determine their future unbounded by the impacts of conflict and displacement. 

We partner with local organisations and institutions working with displaced communities to set up psychosocial healing services in which individuals and groups can discover and connect to practices that promote their healing and wellbeing. We invest in and train people within these organisations to provide this support, and we help partners build psychosocial interventions in collaboration with refugee communities – all with a values-based, trauma-sensitive and identity-informed approach.

Our partnerships are not limited. We connect partners through our global healing network of peer organisations to exchange learnings and enhance their practices as the network strives to support forcibly displaced communities around the world. 

Safeguarding: 

The role-holder will have experience working according to ethical and good practice safeguarding principles. They will be expected to adhere to and promote Amna’s Safeguarding Policies as they will be involved and responsible for programmes working with children and vulnerable groups in different settings. 

How Will you Make a Difference?  

The Executive Assistant (EA) will provide high-level administrative support to Amna’s CEO, Senior Leadership Team (SLT) and Board of Trustees. This includes administrative help such as managing calendars, drafting communications and briefings, planning, and organising meetings, inbox support, travel, office administration and personal assistance. It also includes working on and managing special projects including research, data analysis, preparation for public speaking, writing and research. 

This dynamic and creative position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate will have excellent communication skills including strong written and verbal skills, the ability to work with little supervision, and manage simultaneous priorities within the leadership team.

The role holder will report to the CEO. 

Key areas of responsibilities: 

CEO/SLT Support 

• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer", staying attuned to the internal and external environment and keeping the CEO updated on relevant issues. 

• Anticipate the needs of the CEO and SLT in advance of meetings, conferences, and public appearances. 

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and SLT team, including those of a highly confidential or critical nature. 

• Liaise between the CEO and SLT to ensure regular communications and smooth decision-making. 

• Provide sophisticated calendar management for Amna’s CEO and the SLT. Prioritize inquiries and requests while troubleshooting conflicts and exercising tact; make judgements and recommendations to ensure smooth day-to-day engagements. 

• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s and SLT members style and Amna’s values and policies. 

• Work with the Senior Leadership Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. 

• Writing and managing documentation and data sets for the CEO and SLT as needed, including briefing papers, correspondence and talking points. 

• Leading and managing special projects including research for Amna’s, CEO’s and SLT’s contribution to future books, podcasts and articles. 

• Maintain an organized filing system for documents, records, and correspondence related to the CEO, SLT and board. 

Admin and travel management 

• Maintain an organized filing system for documents, records, and correspondence related to the CEO, SLT and board. 

• Ensure compliance with organizational policies and procedures in all administrative functions 

• Assist in the preparation and execution of organizational events. 

• Research and propose the most efficient and cost-effective travel options, including flights, trains, and accommodations. 

• Secure necessary travel documents, such as visas, passports, well in advance. 

• Prepare detailed travel itineraries, including transportation, accommodation, meeting times, and addresses. 

• Book accommodations that suit the requirements of the trip, ensuring comfort and proximity to meeting venues. 

• Manage group bookings for team members traveling together to streamline costs and logistics. 

• Handle travel expense reports, ensuring compliance with Amna policies and timely reimbursement. 

• Occasional travel may be required.

Board support 

• Manage due diligence and onboarding processes for new Trustees, ensuring compliance and accurate record-keeping. 

• Organize tailored training sessions for Board members. 

• Maintain up-to-date records of Board members, including contact information, terms of service, and compliance documents. 

• Assist Board members with travel expense claims and ensure accurate processing. 

• Compile, organize, and distribute materials for Board meetings, including reports and presentations. 

• Edit and format Board papers to ensure consistency and professionalism. 

• Coordinate logistics for Board meetings, including scheduling, venue arrangements, and required technology or equipment. 

• Attend Board meetings to provide administrative support, take minutes, and document actions and decisions. Distribute minutes promptly and track follow-up actions. 

• Develop and implement comprehensive induction plans for new Trustees. 

• Facilitate introductions and provide orientation materials to integrate new Board members effectively. 

Governance and Compliance 

• Support the CEO and committee chairs in adhering to the organization’s governance framework. 

• Maintain a centralized, up-to-date register of governance documents for easy access by senior staff and Trustees. 

• Ensure the organization complies with GDPR regulations in relation to all Board activities. 

• Work with the CEO and Chair to ensure the Board is informed about safeguarding practices and remains accountable. 

• Support emerging governance practices and Trustee development in partnership with the CEO and Chair. 

• Plan and execute Trustees’ regulatory obligations, including registering them with appropriate bodies. 

  Qualifications and Experience:  

• Minimum of 4-7 years of progressively responsible and diversified administrative experience, experience as an Executive Assistant or similar role. 

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders. 

• Excellent research skills and experience in writing briefing papers 

• Exceptional organizational skills and impeccable attention to detail. 

• Ability to work both independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. 

• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. 

• Able to maintain a high level of integrity and discretion in handling confidential information. 

• Demonstrable commitment to Amna values and mission. 

• Legal understanding or experience with the Charity Commission is preferred. 

• Non-profit board experience is preferred. 

Behaviors and Attributes:   

• Initiative & ownership: Proactively takes responsibility for tasks and follows through without needing direction.

• Anticipatory approach: Demonstrates the ability to think ahead, foresee potential challenges, and propose thoughtful solutions before issues arise.

• Decision-making skills: Exercises good judgment and makes informed, timely decisions within their scope of responsibility.

• Adaptability & resilience: Staying calm under pressure and adjusting to shifting priorities.

• Emotional intelligence: Strong interpersonal skills to navigate relationships and manage competing priorities diplomatically. 

• Active listening: Understanding the needs of the CEO, board, and SLT to anticipate requirements. 

• Confidentiality & discretion: Consistently handles sensitive and confidential information with the highest level of professionalism and trustworthiness. 

Work Location and Environment  

This role is a hybrid job opportunity, and open to applicants in London, UK. 

Amna offers a hybrid working environment to its employees allowing for a blend of remote and in-person work.  

Please note that the nature of working environment and hybrid schedule may be adjusted as per the organisation’s evolving needs.  

Remuneration Package  

Remuneration: 38,000 GBP per annum.   

At Amna we are committed to attracting and retaining top talent by offering competitive compensation and benefit packages. We believe in rewarding talent and expertise at a level that corresponds with the local market conditions, ensuring that all our team members are fairly compensated for their skills and contributions.   

In compliance with international standards, Amna utilizes a global payroll provider to ensure seamless and efficient compensation processes for our diverse team. 

Commitment to Diversity, Equity, and Inclusion  

Amna is committed to fostering a diverse and inclusive workplace where all employees are valued, respected, and empowered to contribute their unique perspectives and talents.   

As an equal opportunity employer, we do not discriminate on the basis of race, religion, color, ethnicity, sex, gender, sexual orientation, age, marital status or disabilities status.   

Applications are strongly encouraged from people with personal or family lived experience as refugees and displacement. 

Recruitment timeline: 

Written task: week of May 5th. 

Interviews: week of May 12th.

Only Shortlisted candidates will be contacted.  

Your new company
Join a leading organisation dedicated to driving innovation and excellence in the field of research and discovery. As part of the research team, you will be at the heart of streamlining operations and ensuring alignment with goals. This is your chance to be part of a team that drives innovation and excellence in the field of research and discovery.
Your new role
As an Executive Assistant to Senior Leadership, you will provide executive support to the Executive Director and team coordination for the department. You will collaborate across the organisation and with external partners, offering flexible cover for other EAs and PAs. Your responsibilities will include effective diary and email management, preparing documents, organising meetings, arranging travel, and supporting the delivery of operational excellence.
What you'll need to succeed
We are looking for a motivated individual with EA/Office Management experience, extensive experience of managing complex diaries and scheduling for senior leadership, and the ability to handle and streamline simultaneous requests. High attention to detail, adaptability, advanced IT skills, strong communication abilities, and adeptness at delivering high-quality projects within tight deadlines are essential. You should have a methodical approach, a keen understanding of our mission, and the ability to build strong stakeholder relationships.
Skills and Experience needed:

• Experience in EA/Office Management and delivering key projects to a high standard within tight deadlines.
• Ability to address conflict and make decisions.
• Experience in calendar management, drafting correspondence, and managing inboxes.
• Methodical and organised approach to work with very high attention to detail.
• Ability to deal professionally with confidential materials and issues.
• Ability to work on multiple pieces of work across stakeholder groups, adapt to changing priorities, and deal with issues as they arise.
• Strong interpersonal skills with the ability to build strong relationships with a wide range of stakeholders at all levels.
• Advanced IT skills, particularly in Microsoft Office and SharePoint.

What you'll get in return You will be part of a team that makes a difference, contributing to a diverse and inclusive culture across the organisation. You will have the opportunity to work closely with senior leadership, gain valuable experience, and be involved in key projects that drive innovation and excellence.
What you need to do now
If you are ready to embark on a rewarding career with my client, apply now and join a team that is dedicated to making a difference. I have a full job spec and candidate briefing I can share with you after the initial CV review.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Prostate Cancer Research exists to honour the men and families who have been through things no family should have to go through, and to work for a future where no one needs to fear a prostate cancer diagnosis. 

We are always working to provide resources to help, support and empower patients. Giving them the information they need to make better choices about their treatment, while working to identify and target specific unmet needs in the prostate cancer ecosystem, such as racial inequality and bone metastasis.

Our dedicated staff team is the key to our success, expanding the amount of research that we fund five times over in four years. PCR has been shortlisted for an Impact Prize and won the Change Project of the year award in 2023

Job Description  

We are seeking a highly organised and proactive Office and People Assistant to support the smooth operation of our office, IT and HR functions. This role is key in maintaining an efficient, welcoming, and well-managed work environment at Prostate Cancer Research while assisting with HR-related administrative tasks. This role will take a lead in organising and keeping on top of our health and safety responsibilities, onboarding new employees and helping to organise awaydays as well as keeping everything running smoothly day to day.

Our ideal candidate will be someone who is ready to take on a challenge and work across multiple areas to ensure PCR operates quickly and efficiently whilst looking out for the needs of an ever-growing team. The role will be part of the Resources function at PCR and will work across Office Management, Human Resources, IT and Governance. 

Key Responsibilities 

Office Management 

• Maintaining an inviting and comfortable workspace 

• Overseeing the maintenance of the office courtyard, including plant care and drain clearance; hire cleaners quarterly

• Managing supplier contracts such as cleaners, postal services, and printers to keep the office running efficiently 

• Managing relationships and liaising with service providers, including Royal Mail, IT support, telephone supplier, printer, franking, waste and utility services 

• Overseeing office purchases and supplies, including stationery for remote workers 

• The management and recording of office refurbishments, repairs, and maintenance projects 

Health and Safety 

• Maintaining and monitoring health and safety policies and collaborating with staff on office health and safety. 

• Maintaining and updating the office Health & Safety Handbook 

• Setting up new employees with office keys and maintain records of keyholders 

• Keeping accurate records of office assets 

• Management of incoming and outgoing post (opening, recording, scanning, forwarding, and filing as necessary) 

• Overseeing hard copy and digital office filing as needed 

• Acting as first point of contact for the main phone line, responding to voicemails, direct calls or messages and acting as switchboard for those calls 

• Maintaining the general company email inbox 

• Booking travel and accommodation for staff, managers, guests, and trustees as required 

HR Support 

• Assisting with recruitment, including placing job adverts and coordinating interview logistics 

• Liaising with our IT providers to set up new employees with IT hardware, phone services and Microsoft accounts

• Maintenance of Learning & Development (L&D) training records 

• Assisting with the organisation and booking of trustee meetings in collaboration with the Chair of Trustees and CEO, securing external venues if necessary 

• Assisting in the organisation of PCR Awaydays as part of a cross-departmental team 

• Acting as the office first aider, maintaining the first aid logbook, medical questionnaire records, and conducting risk assessments for employees based on need 

• Management of staff benefits programs, including Perkbox and Bright Exchange 

• Liaising with the payroll team regarding new employee details, payroll inquiries, discrepancies, and holiday pay. 

Key Skills and Qualifications 

• Proven experience in office administration and HR support roles 

• Strong organisational and multitasking skills 

• Excellent communication and interpersonal abilities 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) 

• Ability to handle confidential information professionally and with discretion 

• Knowledge of health and safety regulations in an office environment is a plus 

• Experience in managing supplier contracts and vendor relationships 

• Ability to work both independently and collaboratively within a team 

Benefits 

• 25 days annual leave, plus up to 5 additional days for long service milestones and office closures over Christmas 

• 5% employer pension contribution 

• Annual personal development fund (5% of salary) 

• Flexible and hybrid working options 

• Perkbox and other staff benefits schemes, including retail discounts and wellbeing perks 

• BUPA health insurance offer 

• Mental health offer including talk therapy sessions 

• Bike2Work scheme 

If you are a detail-oriented professional with a passion for office management and HR support, we would love to hear from you! Please submit your CV and a cover letter explaining why you feel you would be a good fit for the role.

PCR is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals regardless of their race, gender, disability, religion/belief, sexual orientation, or age. 

For more information about who we are and what we do, please visit the Prostate Cancer Research website and The Infopool Website. 

At Ambitious about Autism, we're currently looking for an Office Manager to join our team at TreeHouse School.

You'll provide high quality administrative and reception support to TreeHouse School, overseeing the running of the front office and acting as a central information point for staff, parents and visitors.

Some key duties will include:

• Managing the stationery budget and ordering supplies for the school
• Line management of the Receptionist
• Arranging meeting room bookings
• Managing the team's annual leave

We are looking for someone who has:

• Strong administrative and reception experience
• Excellent IT skills
• Excellent interpersonal skills at all levels via telephone and written communication
• Experience of using your own initiative to plan and manage your own workload

In return, we offer great benefits including a generous holiday allowance and commitment to continued professional development (CPD), flexible, hybrid working and more!

This is a fantastic opportunity for an ambitious individual who would like to work for a forward-thinking, open and honest organisation and make a real impact to the young people we work with. Please find our full recruitment pack on the link below.

If you have any questions about the role or would like to have a confidential chat, please contact James Axford, Recruitment Officer.

Ambitious about Autism is fully committed to equality of opportunity and diversity and we warmly welcome applications from all suitably-qualified candidates. We welcome applications regardless of race, colour, nationality, ethnic or national origins, religion or belief, sex, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, disability, or age. All applications will be considered solely on merit.

Ambitious about Autism is committed to safeguarding and promoting the welfare of children and young people and successful candidates will be subject to an Enhanced DBS check. As part of our Safer Recruitment checks, an online search maybe carried out in line with Keeping Children Safe in Education.

The Safeguarding responsibilities of the post as per the job description and personal specification.
Whether the post is exempt from the rehabilitation of Offenders Act 1974 and the amendment to the Exceptions Order 1975, 2013 and 2021. This means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS Filter Guidance.

We are Living Streets, the UK charity for everyday walking.

We want to create a nation where walking is the natural choice for everyday, local journeys; free from congested roads and pollution, reducing the risk of preventable illnesses and social isolation. We want to achieve a better walking environment and to inspire people of all generations to walk and wheel more.

We are looking for an enthusiastic and motivated individual to join our team as our Marketing Assistant.

You will be responsible for administrating the Expressions of Interest (EOI) from schools wanting to take part in WOW – our walk to school challenge.

Working closely with a small marketing team, you will support the implementation of marketing plans for Living Streets and our trading subsidiary.

This role will suit someone who enjoys working as part of a team to deliver ambitious targets. You will have strong administrative skills; a passion for walking and wheeling; and be confident in putting forward fresh ideas to support our marketing activity.

Living Streets is committed to safeguarding and promoting the welfare of children, young people and adults at risk; and expects all our staff and volunteers to share this commitment. Applicants will be subject to background and criminal records checks as relevant to the job role. 

Closing date: 30/04/2025 (11:59pm)

Interviews: 15/05/2025

CVs will not be accepted.

Join our welcoming department as we grow the fundraising success needed to continue the development of the Cathedral’s charitable work in 2025 and beyond.  You will enjoy shaping the administration of our expanding department, supporting your colleagues as we all work together towards the same vision. 

With excellent attention to detail, collaborative working and confident communication skills, you will be successful in impacting many areas of our fundraising work.  Your particular focus will be on donor stewardship, fundraising events and the implementation of our new Customer Relationship Management (CRM) system.

The post is permanent and is subject to a six-month probation period. The appointment of the successful candidate is subject to the receipt of two satisfactory references, proof of right to work in the UK and will also require a satisfactory Basic DBS check.

The working hours are 35 hours per week, generally Monday to Friday 09:00 to 17:00. Part-time working options may be discussed at interview. Occasional out of hours work may be necessary during evenings or at weekends. Agreed overtime is not payable but time off in lieu will be granted.

The position will command a starting salary of £23,000 per annum, with a non-contributory pension scheme, whereby the employer contributes 8% of salary. The salary is paid in equal instalments over twelve calendar months per annum. 

For full details and how to apply, please visit Hereford Cathedral website. Fully completed application forms must be received before midday on the closing date of Monday 14 April 2025. Please note that we do not shortlist from CV-only submissions.

We’ve got an exciting opportunity for a highly organised executive assistant to take on a role supporting our CEO and other senior leaders. This role offers the chance to work closely with the leadership team to support the delivery of strategic projects and support our working groups.

Share is a registered charity and a centre for training and wellbeing. We provide a range of programmes helping adults with learning disabilities, autism and other support needs become more happy, healthy, and independent. Our vision is a world where disabled people are fully included in society, living the life they choose, and we need talented people like you to help us make that happen. 

You’ll play a key role at Share, making sure the day-to-day management of the CEO’s office is organised and productive, and that all matters are dealt with in a professional, efficient, and sensitive manner. You’ll support fundraising at Share, so we can do more great work supporting our students. You’ll conduct research and compile data to support decision-making and help demonstrate the impact we make.  

Main responsibilities  

• You will provide support to the CEO on strategic and improvement projects 

• You will provide high-level and comprehensive executive support to the CEO, including efficient coordination of meetings and other appointments on behalf of the CEO  

• You will liaise with Share’s board by taking and producing Share board minutes and supporting new trustees 

• You will provide support with fundraising and provide data about our students to support fundraising applications 

• You will work with the CEO and working parties to organise annual events such as the Share awards 

Who we’re looking for 

• You’ll be a proactive and organised person who embodies our values 

• You’ll be comfortable working to different deadlines and working on a variety of tasks 

• You’ll have excellent attention to detail, keen to develop new skills and be trustworthy and discreet  

• You’ll be happy to work on solo projects but are also keen to play your part in small teams 

• Most importantly, you’ll share our values and our enthusiasm for changing lives for the better 

Why work for us? 

Share is committed to empowering disabled people. You’ll make a difference every day, helping people to live as independently as possible. 

Our values drive us forward. They provide the framework for everything we do, including who we hire. We believe everyone has something to offer others, and we build on people's individual talents, interests and abilities. We think happy employees are successful employees. 

We won employer of the year at the Wandsworth Business Awards in 2019 and we hold gold Investors in People accreditation. This means we truly understand the value of people: we focus on what people can do, not what holds them back. And we have robust policies in place so that every single person working at Share takes ownership for making our programmes come to life. 

We’ve been praised for our thorough induction process and supportive working environment where everyone has a voice and is valued. You’ll be surrounded by people who support you, challenge you, and inspire you. 

How to apply 

We actively encourage applications from people from minoritised ethnic communities and with lived experience of a learning disability and/or autism. This is because we believe our staff should reflect the diversity of our student body wherever possible in order to provide the best possible service. 

To apply for this role, please send us your CV and a personal statement addressing the three questions below:

1. What do you think are the three most important qualities of an EA and how have you demonstrated them? 
2. What strategies do you use to stay organised and keep track of numerous ongoing projects or tasks? 
3. Describe what you would do organise and deliver an event smoothly

Please also let us know your preferred working hours / locations. This can be a hybrid role. 

If you would like to have chat about the role or visit us prior to applying, please contact a member of the HR team.

We focus on ability and believe people work best when they feel valued, safe and happy. We do all that we can to make sure that Share is friendly and welcoming to everyone. All CVs and applications are sanitised to ensure unbiased recruitment, and if you make it to interview stage, some questions will be sent in advance. All disabled applicants who meet the minimum criteria will be offered an interview. 

This job is subject to two satisfactory references, an enhanced DBS check and providing evidence of the right to work in the UK. If you are disabled and would like to discuss other ways of submitting your application, please contact us. 

Our privacy policy for job applicants can be found on our website.

We look forward to receiving your application. 

World Obesity is looking for a research assistant to work in its data and evidence team.  While this is initially a maternity cover post, we hope to be in a position to extend this.  The research assistant will be responsible for proactively sourcing, analysing, and importing material for the Global Obesity Observatory and creating messaging to be shared on social media to promote its usage.   An interest in working in the field of obesity research is essential, related previous experience is preferable.

Assistant Warden Job Requirements:

Company description
 

William Temple House is owned and run by International Students Club (Church of England) Ltd., a registered charity and non-profit Anglo-Catholic organisation that was established in 1965. Our mission is to provide affordable accommodation for and a place where up to 50[1] international students from differing backgrounds can share life together in an environment that gives the best chance of success with their studies.
 

Job description

We are looking for someone with a compassionate outlook who enjoys working with young people (students between 18 and 30), can maintain a positive mindset in unpredictable situations and handle responsibility. This is a people-centred workplace and all work we do is geared towards our mission and to look after the welfare of the students living here. It is essential that anyone applying for this role is aligned with our mission and as passionate as we are about it.

You will be working as part of a small team, sharing office space and in close collaboration with colleagues and students. This is a diverse role where you will meet interesting people from around the world. The day-to-day job can be challenging, but we provide full training and the chance of learning many new skills. Reporting to the Warden / Deputy Warden and working alongside another Assistant Warden you willassist with the general office admin duties and various tasks around the house (including some basic maintenance and repairs) for which we will provide adequate training – however, a positive attitude is essential. You will also need to be comfortable with taking personal responsibility to ensure delegated tasks are completed successfully, effectively and, where necessary, using your own initiative.

Whilst your role and daily tasks may vary, they can include (not an exhaustive list):

·Maintaining office admin paperwork, computer filing, responding to e-mails & phone calls

·Completing basic bookkeeping tasks, e.g. inputting/issuing invoices & receipts into Xero

·Inducting new residents - hour-long introductory talk to ensure they are very familiar with the running of the House from their arrival onwards, ensuring rooms are of an acceptable standard when they leave – this needs to be done with the right measure of authority

·Bedrooms & Bathrooms – repairs to fittings, unblocking drains, replacing sealant etc.

·Pest control – e.g. checking for rodent or bedbug activity, organising and potentially carrying out treatment

·Preparing and cleaning rooms before letting where necessary - e.g. following maintenance (note: rooms are otherwise cleaned by residents; communal areas by professional cleaners)

·Pastoral care – e.g. discussing personal or academic issues with residents and finding solutions

·Planning and supervising communal activities, e.g Welcome party, barbeques, etc.

·Social media posts, taking meeting notes, working with the charity trustees.
 

Role requirements:

Essential

·Being kind, trustworthy and compassionate

·Enjoying working with people and meeting new people from different backgrounds

·Enthusiasm, adaptability and a willingness to learn new and develop existing skills

·Excellent written and spoken English with good communication skills

·Being able to work well as part of a small team

·Comfortable with manual tasks and problem solving

·Computer literate

·Willing to accept responsibility of emergency out-of-hours contact (on a rota basis)

·Live within easy commuting distance of Earl’s Court

Desirable:

Previous experience in any of the following:

·Maintenance/technical role

·Administrative office-based role. Knowledge of Microsoft Office, Teams and Xero useful

·Customer-facing role

·Other languages a big advantage

·Use of social media for marketing

Please note – there is no scope for working remotely.

The Nuffield Foundation is recruiting an Executive Coordinator to work closely with and support our Chief Executive, Leadership Team, Trustees and other members of our governance committees.  

The Nuffield Foundation’s purpose is to advance social well-being and across all our activities we aim to open up opportunities and to improve lives for individuals, families and communities within a just and inclusive society. Our work addresses the inequalities, disadvantage, discrimination and vulnerabilities people face in education, justice and welfare, and considers the social and ethical implications of science and digital technologies.

The Executive Coordinator will provide administrative support to the Foundation’s CEO and its Leadership Team. It also liaises with the Foundation’s Trustees and other Board and Committee members to ensure the effective operations of the organisation. 

The successful candidate will be a self-starter with a strong work ethic, and excellent interpersonal skills, including the ability to collaborate with a broad range of colleagues and use tact and diplomacy when required. They will also have excellent verbal and written communication skills (including the ability to correspond on behalf of the CEO, draft short papers and take minutes of meetings).

It is also essential for someone to have highly developed organisation and administrative skills, with the ability to use systems and processes to effectively prioritise, project manage and ensure the effective operations of the Foundation's leadership and governance teams. 

For further information about the role (including the full job description), please click through to the listing on our website.

About us 

The Nuffield Foundation is an independent charitable trust with a mission to advance educational opportunity and social well-being.

We fund research that informs social policy, primarily in Education, Welfare and Justice. We also provide opportunities for young people to develop skills and confidence in science and research.

We are the founder and co-funder of Nuffield Council on Bioethics, Nuffield Family Justice Observatory and the Ada Lovelace Institute.

Further information and how to apply 

The closing date for applications is 09:30am (BST) on Wednesday 23rd April 2025, with telephone interviews expected to take place 6th/7th May 2025 and in-person interviews then taking place on 20th May 2025. 

We are committed to inclusive working practices and during the application process we commit to:

• As a Disability Confident employer, we will offer an interview to a fair and proportionate number of disabled applicants that meet the essential criteria for the job. 

• making any reasonable adjustments – for example providing documents in different formats, arranging for a sign language interpreter for interviews etc

• paying for travel costs (and any childcare or care costs) for interviews where in-person attendance is required

Our benefits package includes:

• Consideration of requests for part time and/or flexible working (eg compressed hours arrangements, job sharing etc)

• 28 days holiday per annum and all public holidays (with the option to buy or sell up to 5 days).

• A salary exchange pension scheme that offers employer contributions of up to 11%.

• Life assurance scheme.

• Family leave policies that provide an enhanced level of pay.

• Cycle to work scheme and loans towards season tickets.

• Frequent opportunities for learning and development (including options for coaching and mentoring, and reading weeks) 

• Support with your physical, mental and financial wellbeing including an employee assistance provider, a private GP service, personal health reviews with Bupa, a will and funeral planning service and a staff network of trained Mental Health First Aiders. 

• Staff peer groups and social networks.

About Us

The Horniman Museum and Gardens is a unique attraction in south east London where global cultures and the natural world are brought together for everyone to enjoy. The Museum holds internationally important collections of anthropology and musical instruments, as well as a popular natural history gallery and Aquarium. The 16 acres of beautiful Gardens feature a tropical Butterfly House and offer stunning views across London.

About the Role

The Membership and Fundraising Assistant helps support the successful operation of the Horniman’s individual giving schemes, primarily focussed on the popular Membership scheme. This includes administration, communications and supporting campaigns and exclusive events.

Key Responsibilities   

The role will support generating vital income to the Horniman Museum and Gardens through efficient database management, financial processing, the delivery of appealing events and benefits, and promotional communications.

About You

You will have good administrative experience and understanding of relational databases and will be a confident IT user (including Outlook and Excel skills). You’ll be able to organise your tasks efficiently and work to an exceptional level of accuracy.

Key Qualities, Skills, and Experience

● Experience of carrying out administrative tasks and maintaining systems and records (E) 

● Excellent computer skills particularly in Excel, Word and Outlook (E)

● Experience of using relational databases (E) preferably Tessitura (D)

● Proven ability to work with a high degree of accuracy and attention to detail (E)

The closing date for completed applications is 10am on Thursday 17 April. Interviews will be held on Thursday 01 and Friday 02 May. 

The Horniman is an equal opportunities employer and we value and celebrate diversity. We want to  better represent the communities in which we work but recognise that there is still much work to do in  this area. We welcome and encourage all applicants and particularly encourage you to apply if you are from a community that is often disadvantaged by society or of minority background.

A unique, remote, part-time opportunity for a mission-driven, freelance EA to support the founders of a fast-growing humanitarian NGO.

About Children Not Numbers

The escalating crisis in Gaza has left thousands of children in urgent need of medical care, trauma support, and long-term assistance. Children Not Numbers is a grassroots medico-legal NGO committed to the health, safety, education, and wellbeing of Gaza’s children.

Children Not Numbers was established in February 2024 by Sarah Ben Tarifite and Somaya Ouazzani, founders and co-directors, who were driven by the urgent need to support Palestinian children caught up amid an unprecedented conflict. In just over 12 months, the organisation has grown rapidly into a global network of over 115 staff and volunteers, most of whom are volunteer paediatric medics representing more than 30 subspecialties.

Their work includes:

• Emergency medical aid for sick and injured children in Gaza, delivered through collaboration between local staff and an international network of volunteer medics

• Short-term medical evacuation for urgent and complex cases – more than 230 children have been safely evacuated to date

• Rehabilitation and trauma support for children with life-changing injuries and extreme psychological trauma

• Maternal Support Programme – over 500 women supported across 1,100+ appointments

• Education and Empowerment Programme, currently supporting 300 children in Gaza with academic and psychological care

• International advocacy, including engagement with the UN, European Commission, UK government and other international bodies

About the role

We are seeking a freelance Executive Assistant to work across both Sarah and Somaya, playing a vital role in helping the co-directors manage their time, priorities, and communications, while also providing organisational support across a fast-paced, high-growth NGO.

As an independent contractor, you will be a dynamic self-starter with excellent judgment, able to manage competing priorities at pace, stay organised across multiple workstreams, and adapt calmly to shifting demands and urgent tasks. While the co-directors will provide direction on key priorities, you’ll be expected to take ownership of your workflow and delivery—bringing strong judgment, initiative, and attention to detail to everything you do. You’ll need to move confidently across multiple workstreams, adapt quickly to change, and use sound judgment to know when to push forward independently and when to check in. Excellent written and verbal communication skills are essential, as is the ability to stay organised and methodical while responding flexibly to evolving demands.

Key deliverables include:

• Deliver high-quality support for day-to-day workflows, ensuring smooth coordination across multiple priorities

• Independently manage scheduling and calendar planning for the co-directors, ensuring timely updates and changes

• Coordinate meetings, including preparing agendas, compiling pre-meeting research or briefing notes, producing meeting minutes, and tracking follow-up actions

• Triage and prioritise inbound communications, including screening calls and emails for appropriate action

• Draft, edit, and refine written materials such as correspondence, reports, internal communications, and presentations

• Process and track expense claims in line with agreed systems and timelines

• Liaise with internal stakeholders and external partners to support collaboration and timely delivery of programme-related activities

• Provide logistical support for events including team retreats, donor gatherings, and community engagement initiatives, working closely with relevant teams

• Deliver administrative support across a range of organisational functions, as agreed

Contractor Requirements

To be considered for this role, it is essential that you have:

• 2+ years recent experience as an Executive Assistant to Director-level or above, ideally in a small or fast-paced organisation.

• Right to work in the UK - this is a remote, UK-based role. We are not able to offer visa sponsorship or consider overseas applications

Desirable:

• Experience of working in a charity or not-for-profit, either as an EA or in another role, is highly desirable

• Project coordination and event planning experience

Please note:

• Only candidates who meet the two essential criteria above will be contacted. Applications from those with recent experience as an Executive Assistant plus employment experience within the not-for-profit sector will be prioritised. 

• This contract is outside IR35 regulations, meaning the contractor is responsible for managing their own tax, National Insurance contributions, and compliance with relevant tax laws.

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Applications will be reviewed on a rolling basis so please apply ASAP. 

Children Not Numbers are partnering with Laura Macnamara at QuarterFive for this role.

Application is by CV only. Please do not send a cover letter. 

Are you highly organised and love to build relationships with fundraisers across the UK?  Do you want to play a key role in making a difference to the lives of children with serious illness or disability?

Dreamflight is a dedicated UK charity who provide amazing holidays to Orlando and in the UK to children with a serious illness or disability, without their parents. Accompanied by a brilliant team of doctors, nurses, physiotherapists and non medical volunteers these holidays do something that medicine can’t, the children discover independence, confidence, and experience things that they never thought possible.

To do this we have need to raise more than £1M each year and we are looking for a highly organised, flexible individual with excellent communication skills to help us achieve this. As a key member of our small friendly, fundraising team, your role will focus on supporting and engaging with our dedicated fundraisers, ensuring they have the resources they need to raise vital funds for Dreamflight. You’ll be responsible for tasks such as:

· Coordinating with fundraisers to provide ongoing support and encouragement

· Sending out promotional materials and merchandise

· Maintaining and updating our databases

· Assisting with event organisation; and

· Managing our merchandise and literature

This is a maternity cover position for one year, with flexible part time hours to suit your schedule. 

If you're excited about contributing to a cause that truly changes lives and you’re ready to join a passionate team, we’d love to hear from you.

The Landscape Institute are looking to recruit a Branch & Membership Engagement Officer.

Reporting directly to the Membership Services Manager the key focus of this exciting new role will be to support and deliver the LI’s engagement with our members.  The role’s main objective is to maintain our members’ positive experience they get form the LI and make sure they are getting all that they can out of the LI’s products and services, whichever their grade of membership.

You will support and develop our regional Branches and help maintain mutually supportive links between their engagement activities and the Institute. The postholder will be the key point of contact for our volunteers, as well as help with the membership operations delivery. 

This is a truly diverse role that requires strong communications and relationship skills. If you have the skills, energy, and passion to join us on this exciting journey we would love to hear from you.