Accounts Administrator Jobs

Job Title: Programmes Administrator 

Salary: £22,500.00

Working Hours: 35 hours per week

Location: Home based

Benefits: NCT membership with access to exclusive benefits, pension scheme, 30 days annual leave                                         plus 8 bank and public holiday (pro rata).

 

About us at the NCT

A lot of people know NCT for our antenatal classes, and we want to continue to support as many parents and families as we can to access evidence-based information. But we are also much more than this. We are a charity that campaigns on the issues that matter to parents. We run breastfeeding and infant feeding support, provided by specialist counsellors. We run thousands of free community activities and events across the UK, led by our fantastic volunteers and peers. And we support women and families facing specific challenges, such as social isolation, feeding difficulties or poor mental health.

Our Programme Delivery Team is an integral part of our for every parent strategy, we support our commissioned contracts, our branch Infant feeding support and our Infant Feeding line on free at point of access support across the UK.  

We are seeking a capable Programmes Administrator to provide administrative support for our Project teams, NCT Baby Cafes, NCT Infant Feeding Line and our Peer Support Team. The post holder will work with the staff, practitioners and volunteer teams to ensure the smooth delivery of our projects within Programme Delivery. 

About the Role

Working closely with the contracts manager, our projects teams, commissioned services manager and our infant feeding services manager, you will be responsible administration support across the Programme Delivery department:

· Supporting branches with delivering drop-ins and peer support training, 

· Reviewing grant documentation 

· Support branch funded services including generating contract documentation. 

· Monitoring budget 

· Generate contract assignments for NCT Practitioners delivering on branch contracts including management of NCT Practitioner holiday and sickness cover. 

· Approving expense claims for practitioners and staff within our programmes.  

· Support with administration of volunteer peer supporters and the central training of cohorts. 

You must have good communication skills and be able to build relationships and create a rapport with a wide range of people easily and have a keen attention to detail.

About you

• Experience in working within a busy team supporting many different projects? 
• Able to work unsupervised and confident in your organisation and prioritisation skills? 
• Able to look at processes and identify and communicate efficiencies ? 
• Comfortable communicating with a wide range of colleagues throughout NCT?

If so, please read the job description available on our website.

What we offer

We are taking positive action to increase diversity throughout our organisation, at all levels, and to nurture a culture of inclusion for all our people and the parents and families that we support. 

We are committed to zero discrimination both internally and externally regardless of visible or invisible difference such as sex, sexual orientation, age, race, ethnicity, disability, impairment, learning difference or long-term condition, religion or belief, gender identity, economic class, marital/civil partnership, family status including single parents, socio-economic background and pregnancy and maternity.We provide reasonable adjustments and are committed to an inclusive and accessible recruitment process. 

We welcome and actively encourage applications from all candidates including those from under-represented groups within NCT such as individuals from Black, Asian or minority ethnic backgrounds, LGBTQI+ people and people with a disability. 

The welfare and safety of individuals is at the heart of everything that we do. NCT is committed to safeguarding and promoting the welfare of children and adults and expects all staff to share this commitment.

Closing date: 28/07/2024
 
Interviews: Week beginning 05/08/2024.

Interview format: Virtual video call – flexible around your working day. The interviews will be a mixture of open and competency-based questions, you do not need to prepare anything in advance.

Utilities Administrator

Job type – Permanent

Salary - £26,478

Location – Hybrid role (Office and Home working) Candidate to be based at any of the following locations Birmingham Derby or Nottingham.

Who we are:

We are a national social justice charity with more than 50 years' experience of changing lives, building stronger communities and reducing crime. We house and support over 2000 disadvantage young people and adults across England and Wales and you could now help us make an even bigger impact going forward.

What we are looking for:

An experienced Utilities Administrator to lead and be responsible for the management and administration of the utilities in Nacro Housing’s residential properties including gas and electricity, water and council tax accounts along with managing other accounts.

This will include problem solving, devising and implementing solutions through the postholder developing new processes and good practice to improve efficiency and reduce expenditure.

Duties and Responsibilities:

• Trouble shooting on problems in relation to utilities management, especially gas and electricity supplies, changing ineffective ways of working to deliver effective and sustainable processes.  
• Establish and lead on regular meetings and develop an effective working relationship with Nacro’s contracted energy management company to hold it accountable and to maximise benefits to Nacro in relation to gas and electricity supplies.
• Provide progress reports for the Head of Housing on utilities management issues as required.
• Ensuring an accurate list of properties is maintained and updated, reconciling existing property databases, ensure changes are appropriately communicated.
• Liaison with energy companies to manage and administer, meter changes/replacements
• Ensuring gas and electricity meter readings are collected by local operational teams, then collated and passed to energy companies.
• Directing and liaison with energy companies on queries and issues relating to energy accounts and meters.

We are ready and waiting to receive your online application.

If you have any questions or would like to have an informal chat regarding the role, please contact Paul Phillips - Head of Property & Asset Management. Email:

Utilities Administrator

Job type – Permanent

Salary - £26,478

Location – Hybrid role (Office and Home working) Candidate to be based at any of the following locations Birmingham Derby or Nottingham.

Who we are:

We are a national social justice charity with more than 50 years' experience of changing lives, building stronger communities and reducing crime. We house and support over 2000 disadvantage young people and adults across England and Wales and you could now help us make an even bigger impact going forward.

What we are looking for:

An experienced Utilities Administrator to lead and be responsible for the management and administration of the utilities in Nacro Housing’s residential properties including gas and electricity, water and council tax accounts along with managing other accounts.

This will include problem solving, devising and implementing solutions through the postholder developing new processes and good practice to improve efficiency and reduce expenditure.

Duties and Responsibilities:

• Trouble shooting on problems in relation to utilities management, especially gas and electricity supplies, changing ineffective ways of working to deliver effective and sustainable processes.  
• Establish and lead on regular meetings and develop an effective working relationship with Nacro’s contracted energy management company to hold it accountable and to maximise benefits to Nacro in relation to gas and electricity supplies.
• Provide progress reports for the Head of Housing on utilities management issues as required.
• Ensuring an accurate list of properties is maintained and updated, reconciling existing property databases, ensure changes are appropriately communicated.
• Liaison with energy companies to manage and administer, meter changes/replacements
• Ensuring gas and electricity meter readings are collected by local operational teams, then collated and passed to energy companies.
• Directing and liaison with energy companies on queries and issues relating to energy accounts and meters.

We are ready and waiting to receive your online application.

If you have any questions or would like to have an informal chat regarding the role, please contact Paul Phillips - Head of Property & Asset Management. Email:

Harris Hill are thrilled to be working with a social welfare charity that is looking for an Account Executive (New Business).

Title - Account Executive (New Business)

Salary - £32,041

Working 1-2 days in their London Office near London Bridge and Borough

Closes - 31st July 9am - please send your CV and Cover letter to me by then.

What is the role?

They are seeking a new Account Executive to help grow the membership of Employers for Carers. This is an income generating role as part of the charity’s earned income stream and sits within the Income Generation and Communication directorate.

The Account Executive will:

• Research, identify and prospect corporate businesses for new business sales
• Liaise with and provide support to existing clients, grow client prospects, and assist relationship building through active client engagement.
• Provide related events, communications and administrative support.
• Target to bring in is £50,000 - £70,000
• It is a great role for people who want to get into the Charity sector and to use their sales and relationships skills.

What is the team like?

It is a brilliant culture that is super supportive on you hitting your targets and will up skill you in the space. Lots of people that work there get promoted, so there is lots of internal potential too. Joining a team of 4 in this area into a larger fundraising team of 25+

What they are looking for?

- Ideally someone from a sales or relationship building background - can be in the charity or out of sector. Great option to get into the charity world.

- Ideally someone who enjoys researching and speaking to people on the phone.

- You will be selling a service not a product - much more strategic and interesting.

If you would like to receive a full job description for this role with details on how to apply, please contact Hannah Laking at Harris Hill:

Hannah Laking: | 020 7820 7331

Closing date for applications: 9am 31^st July  - CV and Statement needed

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

About Women in Prison

Women in Prison is a national, women-led, feminist organisation. We deliver front line support to women harmed by the criminal justice system, through our work in prisons, in the community and ‘through the prison gate’ as they resettle back into their communities. We also campaign for systems change that addresses the root causes of offending, reduces the harmful impact of prison, and creates workable, community-based alternatives to imprisonment.

Job Description:

Job Purpose:

To provide reliable and essential administrative support to the WomenMATTA team, ensuring accurate data capture and the smooth running of WomenMATTA’s office. Act as a front of house staff member to the WomenMATTA office, mailbox and phone line; providing advice and signposting to enquiries and greeting visitors. Working closely with management, frontline staff and volunteers to develop streamlined processes to the administrative side of daily operations.

1. Provide prompt and effective administrative support to all WomenMATTA staff; being a key contact around IT and case management systems and assist with the day to day running of the Programme.

2. Maintain case management systems to ensure accurate and timely data recording across all monitoring systems

3. Provide office management and diligent support to the operations of the Programme

4. Act as the first point of contact for service users and external parties; drawing on a trauma informed approach when communicating to parties

Utilities Administrator

Job type – Permanent

Salary - £26,478

Location – Hybrid role (Office and Home working) Candidate to be based at any of the following locations Birmingham Derby or Nottingham.

Who we are:

We are a national social justice charity with more than 50 years' experience of changing lives, building stronger communities and reducing crime. We house and support over 2000 disadvantage young people and adults across England and Wales and you could now help us make an even bigger impact going forward.

What we are looking for:

An experienced Utilities Administrator to lead and be responsible for the management and administration of the utilities in Nacro Housing’s residential properties including gas and electricity, water and council tax accounts along with managing other accounts.

This will include problem solving, devising and implementing solutions through the postholder developing new processes and good practice to improve efficiency and reduce expenditure.

Duties and Responsibilities:

• Trouble shooting on problems in relation to utilities management, especially gas and electricity supplies, changing ineffective ways of working to deliver effective and sustainable processes.  
• Establish and lead on regular meetings and develop an effective working relationship with Nacro’s contracted energy management company to hold it accountable and to maximise benefits to Nacro in relation to gas and electricity supplies.
• Provide progress reports for the Head of Housing on utilities management issues as required.
• Ensuring an accurate list of properties is maintained and updated, reconciling existing property databases, ensure changes are appropriately communicated.
• Liaison with energy companies to manage and administer, meter changes/replacements
• Ensuring gas and electricity meter readings are collected by local operational teams, then collated and passed to energy companies.
• Directing and liaison with energy companies on queries and issues relating to energy accounts and meters.

We are ready and waiting to receive your online application.

If you have any questions or would like to have an informal chat regarding the role, please contact Paul Phillips - Head of Property & Asset Management. Email:

Better Cotton is seeking a Grants Accountant to support project teams with the financial management and administration of grants received from donors. You will be responsible for preparing financial reports for donors for grant-funded projects and will work closely with project teams to ensure those projects are delivered within budget and in accordance with the donors’ requirements.

The position sits within the Finance team and is supervised by the Grants Accounting Manager (based in London).

This challenging role offers excellent opportunities for personal and professional development, together with a competitive benefits package.

Responsibilities

Grants compliance

· Ensure compliance with donors’ financial requirements, rules and regulations, and internal

and external deadlines.

· Prepare accurate, timely financial reports as per donors’ requirements.

· Provide training, guidance and direction to Better Cotton staff and project partners to ensure compliance with those requirements.

· Work closely with the project teams to ensure that required procurement processes are followed.

· Coordinate project audits, liaise with auditors and project team, collate audit documentation, and respond to auditors’ queries.

· Follow-up on audit recommendations and corrective actions.

Financial management and accounting

· Monitor project expenditure in collaboration with project managers, addressing variances and mitigating actions.

· Maintain accurate accounts and allocation of expenditure, ensuring adequate supporting documents for all grant-funded expenditure.

· Prepare funding requests to donors and monitor grant income.

· Provide support and guidance to budget holders on monitoring the project budget and forecasting.

· Undertake project financial close out (including reconciliations).

· Allocate staff costs to grant-funded projects based on timesheets.

· Monitor, maintain and administer the timesheets application and data in SalesForce and FinancialForce (Certinia).

· Support with quarterly accounting for grants (e.g. recognising income, reviewing balance sheet codes).

General

· Support grant proposals, including budget development and financial review.

· Support with budgeting and forecasting for the organisational budget preparation and monitoring cycles.

· Provide support with year end processes and statutory audits.

· Undertake all other duties that may be determined by the line manager and that are compatible with the job description.

Profile

The selected candidate will have the following skills, knowledge, and experience:

Essential

· Recognised qualification in Accounting, Finance, or Business Administration

· Excellent command of Excel and literacy in other Microsoft 365 apps (Word, PowerPoint, Outlook)

· Bookkeeping and Accounting: experience in a finance support function

· Experience working with an ERP or accounting package

· Experience in financial reporting to donors

· Experience in preparing financial reports for budget holders and managers

· Experience in grants financial management and compliance with contracts (in particular with donors’ contracts)

· Excellent time management and ability to meet deadlines, with strong organisational skills

· Close attention to detail and accuracy, with strong analytical skills

· Fluency in English, both written and spoken, with attentive listening abilities and the ability to communicate clearly and concisely

· Flexibility, initiative, ability to work autonomously

· Excellent interpersonal and teamwork skills, with a service-oriented attitude

Desirable

· Experience working with international organisations

· Experience of working in both not-for-profit and profit-making organisations

· Aptitude for manipulating data with computer systems

· Advanced computer and IT skills

· Experience with using FinancialForce (Certinia)

· Ability to work in a multicultural environment with respect for diversity

· Interest in and commitment to sustainability

What we offer

· Competitive salary

· Hybrid working – One to two days/week in the Central London offices

· The opportunity to work from anywhere in the world for up to one month per year

· Flexible working, with core hours from 10 am to 4 pm local time

· Continuous learning and development

· Pension scheme

· 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas

· Enhanced parental benefits

· A warm, positive working environment where everyone is valued

· The opportunity to make your mark and make a difference.

Working arrangements

The position is full time (40 hours per week) and will be based in London. Better Cotton offers flexible working, with core hours being 10 am – 4 pm, and operates a hybrid working model.

Travel may be required to visit other Better Cotton offices (up to 5%).

Applications

Interested applicants with the required attributes are asked to send, in English, a detailed CV (2 pages maximum) and a brief cover letter (1 page maximum) to Better Cotton

Application deadline: 12 August 2024

 

Our hiring process

· Screening call – One week after application deadline

· Interview and test – Two weeks after application deadline

About Better Cotton

Better Cotton is the world’s largest cotton sustainability programme. Our 200+ colleagues of 37+ nationalities are united by a shared passion and commitment to achieving the Better Cotton mission: to help cotton communities survive and thrive, while protecting and restoring the environment. Through our network of field-level partners a quarter of the world’s cotton is now grown under the Better Cotton Standard. We have united the industry’s stakeholders behind our efforts, from ginners and spinners to brand owners, civil society organisations and governments.

Everyone who cares about cotton and its sustainable future can now be part of something better.

About our Values

The post holder will be expected to operate in line with our workplace values which are:

· Trustworthy (including honest, transparent, credible)

· As having Integrity (including responsible, authentic)

· Positive (including problem-solving, pragmatic)

· Engaging (including adaptable, inclusive, holistic)

· Daring (including courageous, innovative, game-changing)

Being you @ Better Cotton

Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.

We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.

We are currently looking for an Operations Administrator to join us at The Duke of Edinburgh's International Award Foundation. 

Not all learning happens in the classroom. In fact, some of life’s most valuable lessons happen in the least likely of places.

This is where The Duke of Edinburgh’s International Award (the Award) comes in.

Founded nearly 70 years ago, the Award is a global, non-formal education and learning framework which operates in more than 120 countries and territories.

Open to all 14 to 24-year-olds, regardless of their background, culture, or physical ability, the Award aims to challenge young people to discover their potential and find their purpose, passion and place in the world, while working towards a globally recognised accreditation.

The Operations Administrator will work closely with the broader Operations team to provide centralised communication and administrative support, and effective coordination across all aspects of the work of the Operations team.

As this role is central to the work of the Operations team, the person will need to be proactive, organised, and able to juggle multiple tasks and deadlines. As well as being the key link between the Operations team and the Research and Communication teams, they will need to be able to work well with the wider organisation and provide excellent customer service to a variety of stakeholders globally. A key focus of the role will be to ensure data accuracy across a variety of platforms, drafting and coordinating centralised communications with Operators, and support reporting on the activities of the Operations team. The successful candidate will not only have strong administrative skills and experience but will also have strong experience within communications and/or research.

Please see the recruitment pack for more information on key responsibilities for the role. 

The closing date for applications is Friday 9 August by 12 noon EST. Please submit your CV and cover letter by this date. Interviews will take place shortly after, and we are looking for the successful candidate to start as soon as possible.

Job Title: Interim Financial Controller

Location: London (Hybrid)

Responsible for:  Two Finance Officers directly and a Finance Assistant indirectly

Duration: Eight months fixed term, starting from 1st September 2024 (maternity cover)

Gross annual salary: £54,000

Deadline: 8th Aug 2024, 17:00 UK time.

Conciliation Resources

Conflict is difficult, complex and political. The world urgently needs to find different ways to respond. Conciliation Resources is an international organisation committed to stopping violent conflict and creating more peaceful societies. We work with people impacted by war and violence, bringing diverse voices together to make change that lasts. 

For over 25 years, we have been making peace possible. We currently have over 80 full and part-time staff members, working mainly out of the London and Australian offices. We work with over 70 locally-based and international partners worldwide. 

Job Overview 

Finance Team 

The Interim Financial Controller sits within a Finance Team, which provides the full range of financial support, reporting and services across Conciliation Resources to support the efficient and effective running of the organisation and the delivery of its work. 

Other senior finance team roles include an Income & Treasury Accountant, as well as a Senior Finance Business Partner 

Job Purpose 

The Financial Controller has responsibility for the maintenance of business processes and controls, expenditure and balance sheet transactions. He/she also works with the rest of the Finance Team and other teams to ensure smooth and timely project and statutory audits. The Interim Financial Controller will provide cover for this role while the postholder is on maternity leave. 

Scope and Accountability

The Organisational Support team provides support to all parts of Conciliation Resources in the areas of financial management, personnel (HR) management, fundraising, information and communications technology, facilities and organisational communications. 

The post-holder works closely with others in the Finance Team and other staff across Conciliation Resources as well as our organisational partners. This is a key role in both delivering and developing our financial controls framework, processes and procedures and being able to respond to and resolve problems. The Interim Financial Controller will also have line management responsibilities.

Person Specification

Essential 

• Experience in managing projects funded by the European Union, FCDO and other donors, including donor relationship management, programme development and narrative and budget reporting. 

• Qualified Accountant (CCAB) with substantial experience of working in an accounting function 

• In-depth knowledge and understanding of internal controls and finance & accounting processes 

• Proven experience of managing month end and year end processes including audits 

• Substantial experience of balance sheet reconciliations and preparation of supporting schedules for audits 

• Experience of managing a purchase ledger and payments function within a busy finance function 

• Good working knowledge of tax and VAT in the Charity context 

• Meticulous and good attention to detail 

• Good communication skills 

• Determined and assertive, prepared to get into the detail to understand the complex issues and find solutions 

• Proficiency in the use of Excel and major financial accounting packages 

• Good time management skills, ability to prioritise workload and ability to work to strict reporting deadlines

Desirable 

• Experience of working in a grant-funded environment

How to Apply

The Job description is attached to this advertisement. Please do not send your CV or Resume at this stage. 

Please download the Application form and Application Statement and submit them via email

We are proud to be partnering with a renowned Human Rights charity to find a full time, temporary IT Administrator. This is a full time, office based role near Old Street for a period of 2-3 months.

The IT Administrator provides administrative and logistical support to the IT team including laptop imaging, administration around contract management, taking and allocating calls to the helpdesk, carrying out first and second-line response and appropriate tasks allocated by the team managers. Carries out agreed operational procedures of a routine nature. Contributes to maintenance, installation and problem resolution with IT equipment and services. The hours for the post reflect the current service requirements, they may be subject to change if the needs of the service change.

You will be one of the main points of contact for the IT helpdesk, both by phone and email and allocate tasks as appropriate and will provide first-line response to queries with appropriate training.  You will escalate any unresolved calls to more senior members of the IT team. You will log all incoming calls (phone, email, face to face) accurately, documenting progress as appropriate and closing calls with correct code to facilitate accurate reporting on activity.

This temporary role is full time and office based near Old Street/Shoreditch and is expected to start in early August for at least 2-3 months.

Additional Responsibilities:

• Assist or provide network administration functions such as implementing MS-Outlook accounts, managing data, modifying network profiles.
• Provide project management support and maintain databases to keep ongoing projects on schedule.
• Configure settings on Windows workstations.
• Replace or Migrate data on new or old computers.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.    

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. 

Who we are:

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. 

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. 

We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary of the role:

The UK & International Finance Manager is responsible for the comprehensive financial management, planning, monitoring, and reporting of daily financial activities across HQ and country programmes. This includes providing advice to senior management on financial strategies.

The responsibilities include managing finances with strong controls, implementing policies and procedures, coordinating annual account production, and developing and monitoring the annual budget with senior finance leaders. The UK & International Finance Manager will also produce monthly management accounts and oversee payables, income, and treasury functions.

The UK & International Finance Manager will lead a team of technical and finance professionals, utilising expertise in finance systems and technical tools like SQL. The role includes international travel to set up and implement systems, migrate data, deliver training, and provide ongoing support. Overall, the UK & International Finance Manager ensures financial integrity and efficiency in global operations.

About the Role:

1. Manage the Muslim Aid HQ Finance function, ensuring continuous financial review including costs and revenue recognition.
2. Responsibility for all month end process in monthly management accounts reporting.
3. Prepare management accounts including analysis of variances and reporting to budget holders, LT and Board.
4. Ensuring UK & International purchase invoices and payment vouchers are correctly coded, authorised, recorded on the finance system, payment and dealing with queries within a timely manner.
5. Maintain the banking relationships and be up to date with financial regulations specifically regarding banking sanctions.
6. Administer payments to Country Offices in a timely manner, ensuring accuracy and compliance.

About You:

To be successful in this role, you will need:

1. Educated to Bachelor’s degree level & hold UK Accountancy qualification (ACA, CA, ACCA or CIMA).
2. Substantial proven post qualification experience working in a similar position in an INGO, including Senior Management experience, preferably in similar context.
3. Proven experience in managing a finance team.
4. Experience of Month End Process and Management Reporting.
5. Experience of producing information for business cases or funding applications.
6. Good team work skills with the ability to work with different and sometime conflicting agendas.

Why you should apply:

We are looking for a dedicated and dynamic professional to join our team as the UK & International Finance Manager. This role offers an exciting opportunity to lead and manage financial activities across our headquarters and country programmes, ensuring robust financial planning, monitoring, and reporting. If you are passionate about making a meaningful impact through financial stewardship, apply now and make a real difference by ensuring financial efficiency and integrity in our global operations.

Benefits you will enjoy working for us: 

• 37 days holiday (including Bank Holidays and Privilege days) 
• Hybrid working
• Paid time off for medical appointments 
• 2 hours lunch break on Fridays 
• Time off in Lieu (TOIL) 
• Pension Scheme

How to apply:

To apply please submit your cover letter (no more than 1 page) and CV.

Main duties Form a close working relationship with the COO, Senior Management Team, and Trustees Provide leadership on Finance and Accounting strategy, to optimise BeyondAutism financial performance

Take overall control of the accounting function Contribute to the development of BeyondAutism strategy challenging assumptions and decision-making as appropriate and providing financial modelling, analysis and guidance on all activities, plans, and targets

Ensure that company financial systems are robust, compliant and support current activities and future growth Ensure that all regulatory requirements are met including the Charity Commission, Ofsted, the Fundraising Regulator and Company Law

Take a lead role along with the COO in management of capital, investments and arranging of finance in accordance with Trustee strategy and policy Forecasting and managing cash.

Ensuring fee income is received promptly and suppliers are paid to terms Oversight of all contracts entered by the Charity Governance Support the Board on all financial matters and any financial risks facing the organisation Support the Finance Committee including agreeing the agenda for quarterly meetings with the treasurer/chair

Work with the COO, CEO, and Chair to prepare papers for the quarterly Board meetings, attending meetings with the COO and other members of SMT Ensuring that the Charity follows the Charity Governance Code All reporting to The Charity Commission, including the year-end return and management of any SIR required Oversight of contracts, including liaison with trustees and legal advisors where required Development and strategy Business analysis – evaluation of options as charity develops and monitoring progress Modelling costs and projections for new developments

Budget Lead the budget setting process, liaising effectively with each member of SMT Set and monitor KPI’s Presentation of Budget to Trustees Management accounts Ensure timely, accurate and appropriate reporting of the month end results to the Exec team and budget holders

Review all accounts and add analysis and forecast Provide reporting against budget/forecast in summary and by department being aware of different cost classifications

Provide cash variance information and forecasting Monitor and report on compliance with banking covenants Provide executive summary reporting to Trustees Investigate variances and advise on appropriate action Management accounts

Instruct and work closely with the external auditor to ensure timely production of the Annual Report and Accounts working closely with Trustees as needed Preparation of audit schedules and other information required Reconcile the Annual Report and Accounts to the management accounts Prepare Trustee report and associated policies (reserves, investment, risk)

External reporting Reporting to external authorities – such as local authorities and ONS Charity Commission and Companies House returns and compliance Administration and relationships Manage the relationship with banks and other lenders / investors Manage the relationship with Insurance brokers and manage annual renewal Responsible for HMRC and other compliance related matters Contract reviews/relationships with key suppliers including IT and energy providers

Oversight of payroll processes/provider

Monitoring of pensions and employee benefits Review and monitor processes of internal control and ensure they are followed/appropriate People Lead, develop and support the finance team (3 part-time employees)

General responsibilities To understand, adhere to and actively implement all the policies and procedures of BeyondAutism

To safeguard children and vulnerable adults at all times

To undertake training as required Assist with other work, events and projects as needed Any other duties that the CEO and COO may reasonably require Skills and experience Qualified Accountant with familiarity of the Charity SORP Ideally experience at a senior level within the Charity and/or Education sector

Prospectus is delighted to be working with a leading national charity in their search for a Finance and Corporate Resources Administrator. This is a permanent, full-time role with home-based working.

Reporting to the Finance Officer, the Finance and Corporate Resources Administrator will be the first point of contract for general finance queries, especially those relating to procurement. The postholder will work closely with staff throughout the organisation, providing generalist financial support, ensuring all aspects of financial regulations are delivered. The Finance and Corporate Resources Administrator will administer a range of transactional financial processes, including purchase and sales invoices, expenses claims etc.

To be successful, you will have a foundation level financial qualification (e.g AAT), and actively studying towards full qualification; or equivalent. You will have good IT skills, particularly with working knowledge of Excel including Excel functions and formulas. You will have excellent and demonstrable numeracy skills, with a high level attention to detail. You will have excellent interpersonal skills, with an ability to explain financial processes to non-financial staff.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.  

The hiring managers are reviewing applications on a rolling basis, please initially submit a CV to learn more, and ensure you don’t miss out.

Job description

This is a fantastic opportunity to join Not Beyond Redemption, a charity providing mothers in prison with free Family Law advice and representation to help them re-establish and maintain contact with their children during their sentence and upon release.

Mission:

Not Beyond Redemption was established by leading Family lawyer, Camilla Baldwin, to ensure that family law advice and representation is available not just to those who could afford it, but also to those who need it most. Maintaining a healthy and supportive relationship with family while in prison is crucial to reducing reoffending rates and improving rehabilitation.

If you are looking to join a rapidly expanding charity with a close-knit team and have a passion for making a real difference in the lives of those affected by maternal imprisonment, then this role is for you. 

KEY RESPONSIBILITIES:

Executive Support:

• Manage the Founder’s inbox, draft and send emails on their behalf, and schedule appointments.
• Arrange and coordinate meetings for the Founder with internal and external parties.

Financial Management:

• Oversee online accountancy and manage payments through the online banking platform.
• Create cashflows and budgets to forecast income and expenditure, ensuring financial stability.
• Manage the relationship with the part-time accountant/bookkeeper, overseeing the production of annual accounts and reports.
• Handle organisational memberships and subscriptions (e.g., Information Commissioner’s Office, and Living Wage Foundation).

Operations Management:

• Organise monthly clinics at different prisons, coordinating with staff at prisons and partner law firms.
• Coordinate the remote clinics, ensuring that the clinics are staffed with volunteers.
• Arrange and coordinate staff travel arrangements.
• Conduct DBS checks for employees and volunteers.

Payroll Administration:

• Set up payroll online using Xero, which automatically generates monthly payroll, pension filings, and PAYE submissions.
• Process pensions and PAYE.

Fundraising Support:

• Collaborate with the Head of Fundraising to identify Charitable Trusts and Foundations for potential applications.
• Assist in drafting funding applications and meeting with Charitable Trusts and Foundations to secure donations.
• Provide updates for funders to communicate the impact of their support.
• Keep fundraising documents updated, including the application tracker, fundraising calendar, and donations spreadsheet.
• Manage donation processes, ensuring accurate recording, acknowledgement, and stewardship of donors.

Communications and Marketing:

• Manage and curate content for the organisation’s social media platforms.
• Design compelling marketing materials to promote the organisation’s initiatives, including the annual Impact Report.
• Ensure the website is up to date.

Trustees and Board Management:

• Act as the main point of contact for the board of trustees.
• Coordinate and manage Trustees' meetings, compiling board agendas and associated paperwork.
• Prepare minutes for Trustees’ meetings.
• Communicate with Trustees throughout the year to keep them updated on all activities.

Event Coordination:

• Plan and execute fundraising events and charity initiatives.
• Participate in networking or awareness-raising events, ensuring we have presentations and staff available.

Research and Data Analysis:

• Conduct ongoing research on maternal imprisonment to ensure up-to-date knowledge of statistics and trends.
• Send out questionnaires to clients to collect qualitative and quantitative research.
• Collect data from client feedback to assess our impact and identify areas for improvement.

​Please read the Job Description for more information.

PERSON SPECIFICATION:

If you are interested in applying and are passionate about the work we do but are not sure you have all the skills and experience, please do still apply. We are open to candidates learning on the job and we will support the development of the successful candidate.

We are looking for someone who is:

• Proficient in office/administrative/charity work with at least one year’s experience.
• Highly organised with strong attention to detail and the ability to work to deadlines and under their initiative.
• A strong communicator with persuasive written and verbal skills.
• Experience/knowledge of financial controls and budget management
• Experience in developing and maintaining relationships with a variety of stakeholders.
• A resourceful problem solver with the ability to manage multiple priorities.
• A team player with a positive and proactive attitude.
• A can-do attitude with a desire to learn and develop skills.
• IT skills- excellent experience with MS Office.
• Passionate about our mission of supporting women in prison.

Desirable:

• Experience using Xero.
• Experience in developing and building high-value partnerships.
• Experience in public speaking.
• Experience in organising and hosting events.

Our Culture:

At Not Beyond Redemption, we value collaboration, integrity, and dedication to our mission. We strive to create a supportive and inclusive environment where all team members can thrive. In this role, you will work closely with our legal team.

This is a rewarding role that offers the opportunity to make a real difference. We look forward to hearing from you!