Office Coordinator Jobs in Liverpool

Administration and Resources Coordinator, Part-Time, Remote Working, joining an International Children’s Charity, based in the UK.

• Salary: £26,750 to £27,750 FTE (£16,050 to £16,650 per annum, based on 21 hours a week)
• Hours: Part-Time (21 hours per week). Open to working patterns.  
• Contract; Fixed Term - 9-month Contract  
• Location: Remote/Home based, anywhere in the UK

As the Administration and Resources Coordinator, working with the Senior Operations Manager and assisting the HR Manager, you will provide support with a wide range of administration tasks across areas such as operations, finance, compliance, governance, and HR.

Keys areas of responsibility include:

• Providing first point of contact for all service providers such as facilities and virtual office provision; telecoms, storage and archive facility, also IT support.
• Maintaining and monitoring compliance and Health and Safety documentation, insurances, and the contracts register, monitoring renewal dates and support with the renewal processes. 
• Meetings: Managing the timetable of Board and Committees meetings, providing support for general meeting preparation.
• Issuing and collecting IT equipment for new starters and leavers. Providing home office set up support. Resourcing IT equipment and any required staff training courses.
• First point of contact for all staff on all IT matters, responding to staff queries or problems as appropriate, referring to the Senior Operations Manager as necessary.
• Financial Support: Assist with processing invoices.
• HR: providing HR administration support assisting with employee engagement administration, L&D administration and other HR related administration tasks.

To be successful in this Administration and Resources Coordinator role you have will worked previously in a similar Administration or Office Coordinator role, and will be able to demonstrate skills, experience and knowledge in areas such as:

• Proven administrative, office administration experience within a varied administrative role, managing multiple tasks simultaneously.
• Experience of providing guidance and support to staff across a broad range of admin areas and queries.
• Excellent IT, MS Office skills, ideally with experience of working with Google Apps.
• Exposure and experience in areas such as: arranging travel, working with suppliers, managing and maintaining insurances documents, Health and Safety documents and other compliance documentation.
• Able to effectively communicate at all levels across an organisation, with excellent written skills to help create and develop documents for internal and external use.  

 

Deadline For Applications: 28th July, 17.00. 

Salary: £26750 to £27750 FTE (£16,050 to £16,500) based on 21 hours a week.

Hours: Part-Time (21 hours per week). Open to working patterns.  

Contract; Fixed Term - 9-month Contract  

Location: Remote/Home based, anywhere in the UK

 

 

Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. 

A vital role in driving our advocacy and campaigning and amplifying care worker voices, your responsibilities will include supporting the setup of a national Care Worker Advisory Board and Champions Board, organising monthly online sessions, facilitating roundtables, and arranging conferences in collaboration with the Advisory Board members and the wider CWC team. You must have experience of being employed as a care worker in adult social care within the past 5 years.

This home based role can be based anywhere in England, but you must be available to attend team meetings in Central London every 12 weeks.

We are seeking a dynamic and motivated individual to join our team as a Project Coordinator. Reporting to our Head of Policy and Projects, you will be instrumental in organising and coordinating various initiatives aimed at amplifying the voices of care workers.Please read the attached job description and apply if you meet all the criteria listed in the JD and include details of how you meet all the criteria in your covering letter.

Join our passionate team at The Care Workers’ Charity, where we are committed to advocating for the rights and voices of care workers across the UK. We believe in fostering positive change and empowering care workers to be heard. As a Project Coordinator, you will play a vital role in driving our advocacy and campaigning efforts, working across multiple projects to support our mission. 

You need to have:

· Experience of project coordination and working collaboratively within an organisation

· Strong communication and interpersonal skills

· Experience in or knowledge of the care sector, either as employment as a care worker employed in adult social care in the past 5 years, or  through personal experience, family/friends, or other professional involvement

· The ability to negotiate and to build and maintain good working relationships, up to and including senior management  level

· Demonstrated ability in co-production

· Experience in organising online and offline events

Note: We are committed to creating a diverse and inclusive workplace. We particularly encourage applications from people from Black, Asian and minority ethnic backgrounds and those who have lived experience of care work.

Action for Pulmonary Fibrosis (APF) is the UK’s leading health and research charity for pulmonary fibrosis. We are seeking an organised, driven individual with excellent written communication skills to help us grow income from grant making trusts and foundations. This role will raise vital income that will help us support more people affected by pulmonary fibrosis, and fund ground breaking new research that we hope will help stop lives being lost to pulmonary fibrosis.

APF supports people affected by pulmonary fibrosis - a cruel and terminal lung scarring disease that cuts thousands of lives short in the UK each year. There’s no known cure, and it’s on the rise. We want to stop lives being lost to pulmonary fibrosis, and as we enter a new five-year strategic period, income growth underpins our ambitious and exciting plans to grow research, support and influencing.

As Trusts & Grants Coordinator, you will produce inspiring funding applications and reports, and develop relationships with new and existing funders. As well as building on our pipeline of grant making trusts, you will also support the development of income from statutory bodies such as local authorities.

We are looking for someone with excellent attention to detail, and who is able to write impact-driven funding proposals and reports to inspire sustainable funding. You don’t need to have direct experience of coordinating income from trusts and grants, but you will need to be able to demonstrate transferable skills and experience of working within the charitable sector is highly desirable.

Why join us?

As well as knowing that what we do is making a positive difference to people’s lives, we support personal development and offer a range of benefits:

·25 days holiday plus bank holidays (plus additional discretionary days around Christmas)

·Company Pension Scheme

·Flexible, home-based working

·Access to an Employee Assistance Programme including retail discounts, access to emotional support.

·Death in Service scheme.

·Company related sick pay when 6-monthprobation is complete.

·A focus on personal development including access to training opportunities and coaching.

Application Details

·Your CV

·A supporting statement outlining how you meet the knowledge and experience criteria in no more than two sides ofA4

‍

Closing Date: Monday 5th August

Interviews: Teams call w/c 12thAugust

Action for Pulmonary Fibrosis is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

Action for Pulmonary Fibrosis is committed toa culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

DUTIES AND RESPONSIBILITIES

Programme Coordination and Project Delivery

• ​To work closely with the Director of Strategy and Programmes to coordinate and support the delivery of all our programmes to achieve the outputs and outcomes agreed with our funders. 
• To support with event management both online and face to face including providing technical support to participants on platforms for online training, including driving all courses hosted on Zoom, and providing excellent customer service to all engaging with our work.
• To support evaluations through providing and analysing data to use in reporting to funders and stakeholders. 
• To lead on programme administration and funder updates, including tracking key data on platforms including Arts Council Annual Survey, Julie’s Bicycle, Illuminate and Salesforce. 
• To support with the administration of programme activity by attending and writing minutes for key meetings, drawing up programme contracts, aiding with diary management, filing, liaising with key personnel, and conducting phone or zoom conversations as needed. 
• To support with the financial administration of our programmes through invoicing and managing participant expenses. 
• To take part in training and attending any networking events as required, including potential out-of-hours events such as our 3-day residentials, to represent Cause4 externally when required.
• To contribute to Cause4’s overall business development when required, and being pro-active in terms of personal development, working alongside the line-manager to build key objectives for growth within Cause4.

Marketing and Communications

• To oversee and manage the day-to-day communications of our programmes, including managing our dedicated programme inboxes, liaising with participants, trainers and partners as needed. 
• To set-up and publicise key events, projects and training opportunities on all programme websites and relevant platforms, including Eventbrite. 
• To support the Programmes team to achieve public-facing training sales targets for our programmes through implementation of the marketing plan.
• To support with communications and marketing by curating social media content (SmarterQueue), programme newsletters (Mailchimp), graphics (Canva), and blogs. 
• To support updating the website on a regular basis with support from the web designer and to be a coordinating lead and contributor in writing for key publications such as the digital Now, New and Next publication. 
• To research and develop our audiences and networks, in line with our priority areas, regularly updating our databased to ensure key contacts are in place. 
• To lead on the analytics of our marketing data, collating vital information from SmarterQueue, Twitter, LinkedIn and Google Analytics. 

This is a remote (home) working role, with opportunities to meet with the Cause4 team at regular events throughout the year in London, Cambridge, and other locations. 

PERSON SPECIFICATION

To deliver the role, we’d expect you to have the following skills and experience:

• Some existing project management experience in the arts, heritage or culture sectors, or an equivalent role where your skills can be transferred to the above responsibilities. 
• Demonstrable commitment to Cause4’s values.
• A broad understanding and interest in the arts, culture and heritage sectors in England. 
• A thorough approach to research and attention to detail and exceptional writing skills with the ability to write in different forms and styles. 
• The ability to manage budgets and a track record of achieving targets.
• An ambitious individual that is keen to develop knowledge and skills for future leadership roles in the cultural sector.
• IT literate with experience of working with Microsoft applications including Word, Excel, PowerPoint. 
• Experience of database administration is also desirable, as is confidence in managing online platforms such as Zoom or Teams. 
• Thrives on working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
• Excellent social skills, able to operate with diplomacy, tact and empathy.
• Outwardly focussed and interested in new developments and sector trends, 
• Ability to think laterally to maximise opportunities to promote the work of the organisation, with a commitment to tackling multiple priorities.
• Conscientious, positive ‘can-do’ attitude, and a team player who is also able to work independently and show initiative. 
• Passionate commitment to the work of charities, and a strong awareness of sector potential in a challenging funding context.

About us:

The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action. 

We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years. 

Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.

THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger. 

We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.

​We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.

You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.

If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.

The position:

As Social Media Coordinator, you will live and breathe all things social media, leading all activities across our Facebook, X, Instagram, Threads, YouTube, and LinkedIn, as well as keeping an eye out for opportunities elsewhere on social media. 

A social media wizard with strong working knowledge of social channels, you’ll implement a digital strategy focused on engaging and converting our community to take action for animals.

This role reports to the Digital Communications Manager.

If you would like to learn more about the Social Media Coordinator role you can watch a recording of our recent webinar by following the 'Apply Via Website' button.

Hours:

This is a full time position of 37.5 hours per week over Monday to Friday. 

From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.

During the four day week pilot, working hours for this position will be reduced to 30 hours per week, to be worked across Monday to Thursday, with no reduction in salary. This will be a temporary change to the contractual terms for the successful candidate. The appointed person must be prepared to increase their working hours to 37.5 hours per week if a return to a five-day working week is decided. In the event that THL UK considers before the end of the trial period that the trial is having an adverse operational impact, we reserve the right to bring the trial to end on one month’s notice.

Who you are:

You will be passionate about The Humane League’s mission of ending the abuse of animals raised for food. With an attention to detail and strong written and verbal communications skills in English, you’ll have a keen eye for persuasive and punchy copy and an ability to adapt your tone of voice.

You will have a supporter-centric approach to communications, responding to comments and messages from a place of care and empathy. This will be paired with an ability to work with data and analytics to assess results.

You understand what audiences want to see from different channels, and how to get cut through and attention on each one. 

You are a whizz with editing tools and can create compelling, dynamic content that hooks people in and keeps them watching.

While working with autonomy is an important part of your role, strong collaboration and communication skills are paramount to your success. And, you’ll be able to prioritise and manage multiple tasks efficiently in a fast-paced environment.

Primary Responsibilities:

• Ownership of our social media channels, posting content regularly that is tailored to each channel and ensuring each channel’s features are used to create the biggest impact for our supporters.

• Planning and building social media campaigns that strategically integrate goals and consider metrics.

• Updating the communications calendar.

• Create inspiring concepts and develop these into compelling, on-brand, platform-specific content using tools like Canva.

• Social media community management including moderating and responding to comments and messages.

• Regularly monitoring social trends to create topical content.

• Using tools such as Google Analytics, Facebook insights, and Sprout Social to report on post performance and monitor and evaluate success, on a monthly basis.

• Design, run, and monitor social media advertising campaigns to grow and mobilise our network.

• Keep up to date with new features and tech related to social media platforms, as well as other organisations’ activity, to ensure the most engaging and effective content.

• Encourage and assist staff members in producing social media content, supporting them with creative and technical guidance and giving feedback.

• Contribute to other communications activities such as website and PR content, as necessary.

• Attend events, protests and actions as necessary.

In addition:

• Update the wider team on social media progress and insights.

• Perform any other duties assigned by the Digital Communications Manager or Head of Communications.

• Participate in team meetings including note-taking and facilitation.

• Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement.

• Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level.

• Attend in-person workshops several times a year.

For full details of the role, including the key competencies we see as the the most important requirements for being successful in this position, please visit our website by following the 'Apply via Website' button.

Good to know:

You will have access to:

• ​A fully remote work environment and team (all equipment is provided)
• A 4 day working week (note: this is a year long pilot until July 2025 when its continuation will be assessed)
• A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
• ​Flexible working hours
• ​A workplace pension
• An annual learning and development budget
• Support for mental and physical wellbeing 
• £25 per month reimbursement towards home working costs

At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.

We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome

Our employees all work remotely but still enjoy a supportive, collaborative environment.

For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Social Media Coordinator salary please the attached document.

All applicants need to be:

1. ​Fluent in written and spoken English.
2. ​Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
3. ​Committed to our mission to end the abuse of animals raised for food.

The Process:

All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.

Our full interview process comprises of the following stages:

• A skills test to give us an opportunity to see your skills in action (completed remotely).
• Join an online interview (via video call) so we can learn more about each other.
• Final Interview (via video call as above)

For full details of our recruitment process please see the attached document. 

Are you an organised and proactive professional with a knack for operational, governance, and HR administration? Are you used to supporting global teams and different cultures? Do you enjoy working both independently and as part of a team?

Work setting: Remote

Salary: FTE £26,705 and £27,705 per annum

Contract: 9-month FTC

Hours: Part-time (21 hours per week)

Location: London

TPP are recruiting a Corporate Resources Coordinator on behalf of our client, a civil society organisation focused on supporting children and their families.

The Role:

As the Corporate Resources Coordinator, you will provide comprehensive support across various functions, including global operations, governance, and HR administration. Your responsibilities will span managing IT equipment, ensuring compliance with operational policies, supporting committee and board meetings, and providing HR administration support. Key to this role is building strong relationships, being responsive, and communicating effectively.

Main responsibilities:

• Support the Senior International Finance and Operations Manager in global operations and facilities planning.
• Ensure compliance with operations policies, providing training and support as needed.
• Manage relationships with global facilities service providers and oversee virtual office operations.
• Maintain and archive corporate documentation and financial records.
• Assist in maintaining insurance provisions, including managing renewals and claims.
• Support health and safety standards, proposing policy improvements and ensuring staff compliance.
• Manage contracts with outsourced IT support providers and oversee IT equipment sourcing and setup.
• Oversee the Google platform, ensuring efficiency and security.
• Deliver IT inductions for new starters and manage the IT leaver process.
• Act as the first point of contact for all IT matters, including cyber security concerns.
• Coordinate board and committee meetings and assist with general meeting preparation.
• Maintain company registers and communicate with trustees.
• Assist with employee engagement activities, staff communication, and Learning and Development administration.
• Support safeguarding compliance by tracking and processing necessary documents and checks.
• Process all operations-related invoices and provide input for financial and operational planning.
• Build and maintain relationships across all teams.
• Establish efficient administration systems and undertake additional duties to support the Secretariat.

Essential requirements:

• Experience in varied administrative roles, managing multiple tasks simultaneously.
• Strong administrative and office experience, including systems administration with Google Apps.
• Effective communication skills across all organisational levels and experience in multicultural settings.
• Excellent communication skills at all levels.
• High standard of numeracy and analytical skills.
• Attention to detail and ability to maintain accuracy under pressure.
• Strong intercultural competence and ability to build relationships across borders.
• Flexible, adaptable, and capable of working outside typical hours across time zones.

If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!

TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

PIN is an international non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality, and solidarity.

PIN’s founder and CEO was one of the student activists of the Velvet Revolution, a movement which began in Czechoslovakia in November 1989, just eight days after the fall of the Berlin Wall. The peaceful protesters called for dialogue, freedom and the genuine democratization of the country.  Our roots lie in empowering civil society and human rights activists, as well as delivering humanitarian responses in very challenging contexts in the early 90s. 

Our unique approaches and an ability to navigate complex, challenging contexts has led to PIN’s significant growth. We work in over 40 countries in 7 regions of the world, with an annual turnover of over 240m EUR. Internationally, we have a Relief and Development Department and Human Rights Department. RDD’s core pillars of work are Civil Society & Inclusive Governance, Climate Resilience and Emergency Response & Recovery. HRD works in restricted/closed civic spaces working to directly support civil society, human rights defenders and independent media. PIN also runs the largest human rights film festival in the world, One World.

Do you want to work from home, have flexible working hours, and work closely with an inspiring and supportive team? This role is for a motivated and goal-oriented professional with excellent writing skills and proven experience with programme design and development. You would become a key member of PIN UK and work closely with the Institutional Fundraising Unit and the Knowledge and Learning Department, a dynamic team of technical advisors and specialists, focusing on high-quality program development and implementation. You will be offered a unique exposure to a wide portfolio of PIN's work across humanitarian, early recovery, and development.

Your main responsibilities: 

Project design and proposal development (60%) 

• Work with Country Offices to facilitate effective programme design, supporting collaborative and participatory processes 

• Upon request lead/write/review proposals for FCDO, and potentially other institutional donors such as DG ECHO, DG INTPA, FCDO, SDC, GAC, GFFO, UN, CHFs, CZDA, etc., and private foundations

• Ensure proposed projects comply with donor requirements and PIN strategic priorities, coordinate with other PIN units, especially compliance 

• Coordinate required technical inputs with other PIN Units (especially the Knowledge & Learning department) 

• Lead and/or support partner negotiations including teaming and pre-bid agreements 

• Provide long-term support to specific Country programmes 

Strategic and capacity development support (20%)  

• Coordinate PIN’s commercial contracts working group with support from the Institutional Fundraising Advisor (FCDO Lead). 

• Coordinate closely with the Institutional Fundraising Unit, you will actively participate in strategic team and departmental discussions 

• With the support of specialised HQ staff, provide capacity building to broader HQ and country-based staff on bid development, contracting, contract management and compliance with donor standards 

FCDO and UK donor engagement (20%) 

• Support PIN’s global positioning towards FCDO departments, developing and coordinating engagement events 

• Manage and update internal tracking and coordination systems 

• Facilitate PIN's relationships with potential primes/partners to increase the scope of accessing FCDO funding opportunities 

• Donor liaison and grant management where relevant 

ISAPS is looking to appoint a proactive, adaptable, and highly organised Executive Assistant to join our small dedicated remote-working team.

This is an exciting time to join us and take the next steps in your career: the successful candidate will enjoy a variable and broad workload, engaging with international stakeholders at all levels, and will have the opportunity to take responsibility, work independently and develop in the role.

About the role:

The Executive Assistant provides comprehensive support to our Executive Director to coordinate all aspects of our business; working with our Board and committees to take our services to our international community of plastic surgeons to the next level, and to further our mission to improve education in our field for the benefit and safety of patients.

You will be the first port of call for the Executive office, responsible for managing communications; coordinating meetings; preparing reports and presentations for the Board; supporting the development and project management of strategic initiatives; and maintaining, delivering and improving high-quality office management systems and processes across the organisation.

About you:

Educated to degree level, with strong demonstrable experience in a relevant role (preferably but not necessarily gained within a membership organisation, university or medical environment), you will be comfortable working at pace on your own initiative. We would like to hear from candidates who will embrace and enjoy the opportunities, and challenges, of working in a small ambitious organisation: able to manage multiple projects concurrently and to build effective relationships.

Key attributes will include:

• Demonstrable experience in a relevant role, including working with Boards.
• Highly organised, with exceptional competence in MS Teams and Office 365, including report writing, managing data in excel and preparing PowerPoint presentations.
• Adept at analysing and evaluating needs quickly, managing conflicting deadlines, and able to see tasks through to completion in a timely manner.
• Energetic, enjoys working at pace, and taking initiative and responsibility within a small team.
• Demonstrates strong customer focus, attention to detail and a commitment to the highest quality outputs
• Skilled at developing relationships and welcomes the opportunity to work with medical professionals in an international environment.
• Self-motivated: effective working from home, whilst equally happy to travel to work or meet colleagues in London, or to represent ISAPS at international events when needed.
• Proactive, adaptable, resilient, diplomatic, solutions focused and culturally aware.
• Whilst English is the official language of ISAPS, other European languages may also be an advantage.

About us:

The International Society of Aesthetic Plastic Surgery is registered as a non-profit organization in the USA and is the leading international professional membership body dedicated to patient safety in aesthetic plastic surgery and the provision Aesthetic Education Worldwide ®. We do this by promoting and providing the highest quality education and training, providing lifelong learning, and developing opportunities for knowledge exchange. We currently serve a growing membership of more-than 5,000 Board certified plastic surgeon members in 117 countries.

Our team is international too: small but highly effective, we work together remotely, across international boundaries, to make a big difference for our international community.

Reporting to: Executive Director
Tenure: Full time (5 days per week), permanent
Salary: Depending on skills and experience [£35K - £42K]
Location: Home working, ability to travel to London 1-4 times per month

Benefits:

• 25 days holiday excluding bank holidays, plus a 3 day allowance available after one year, for office closure (usually over New Year)
• Holiday entitlement increases with service
• Matched Pension Plan
• The opportunity for growth, responsibility and ownership

Process:

Apply online with CV and personal statement / cover letter, explaining your suitability for the role, giving your current remuneration and notice period and confirming your availability for interview.

Since the position is available immediately, we may request informal conversations with high calibre candidates as applications are received. We will also request some assessment tasks to be completed as part of our shortlisting process. If you do not hear from us within 28 days of our closing date you may assume your application has not been successful on this occasion.

Closing Date: 9am August 9th
Interviews: Shortlisting (ongoing)
Final interviews: Thursday August 15th

We reserve the right to close the vacancy early in the event of a very large number of applications.

You may have experience of the following: Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator; Project Support; Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin; Business Support Officer; Operations Coordinator; Senior Executive Assistant, Executive Support; Education coordinator; Partnerships coordinator; Engagement coordinator;

REF-215802

ROLE SUMMARY

ProVeg International is a growing network of currently eleven independent legal entities represented in twelve countries across four continents (Belgium, China, Czech Republic, Germany, Malaysia, Netherlands, Nigeria, Poland, South Africa, Spain, UK, and US). 

We are seeking an experienced and committed International Senior Legal Coordinator to oversee international legal aspects of ProVeg and coordinate our governance & legal structure, trademark portfolio, the international legal affairs and data protection topics. They will be a strategic thinker who can make the best decisions in line with our organisation’s vision, mission, and values. The goal is to guide ProVeg International as a whole towards compliance and efficiency, stability, growth and long-term success.

JOB DETAILS

Reports to: International Operations Team Lead

Department: International Operations

Location: Remote (ideally in the UK, NL, PL, CZ, or ES)

Hours: full-time (32-40h) 

Salary: Depending on experience and location: £27,000 - £35,000 gross per year for 1 FTE

RESPONSIBILITIES

Governance & Legal Structure Coordination

• Support our internationalisation efforts and the set-up / registration of new country entities 

• Conclude & maintain necessary agreements (collaboration agreements, service agreements, contracts, and data protection agreements) between ProVeg International Inc. (US) and new and existing ProVeg legal entities, and liaise with external lawyers for advice

Trademark Coordination

• Manage, oversee and expand the trademark portfolio of ProVeg International Inc. 

• Coordinate infringements actions with a trademark law firm 

• Support the development of a trademark strategy

• Liaise/ manage contact with a trademark law firm 

International Legal Affairs Coordination

• Check and arrange international and national contracts and agreements for ProVeg C.I.C (UK) and ProVeg International Inc. (US) and liaise with external lawyers for advice

• Ensure organisational compliance and assess legal risks. Advise the Senior Leadership Team on mitigation

• Support ProVeg countries (provide templates for contracts etc. or general advice where possible)

Data Protection Coordination

• Act as internal data protection expert (GDPR etc.) and work with colleagues (e.g. Communications, Fundraising, Operations) on compliance and data protection implementation

• Manage, update, maintain and ensure compliance with GDPR and other international Data Protection Regulations 

• Ensure and monitor compliance with Data Protection Regulation for ProVeg’s International Departments and support countries with compliance with national Data Protection laws 

• Raise awareness of data protection compliance among staff and support data protection training

• Liaise with internal Data Protection Coordinator (Germany) and external Data Protection Officer

QUALIFICATIONS

Required:

• Bachelor’s degree in law or a related field required; graduate degree preferred

• Broad legal knowledge, particularly regarding data protection, contracts, governance, business law, and related regulations. Knowledge around employment law, Trademark, and other areas strongly preferred.

• Proven experience with a minimum of two to three years of working in a legal support role, ideally in the non-profit sector

• Excellent organisational skills and attention to detail

• Collaborative attitude, solution-focused, and supportive of international colleagues (particularly Country Directors, Heads and International Senior Leadership and Operations team)

• IT skills, including Google Docs, with advanced proficiency in Google Sheets

• Self-starter personality with the ability to work independently and with limited supervision

• Excellent communication skills in English; additional language skills preferred

• Ability to thrive in a fast-paced, international, rapidly growing nonprofit work environment

• Dedication to ProVeg’s mission & vision required; adherence to a vegan lifestyle strongly preferred

 Preferred:

• Background and experience in the field of finance is an advantage. The candidate with the right skill set could be offered a full-time role that combines Legal and Finance

BENEFITS OF WORKING WITH US

• A strong organisational focus on personal development, with a designated training budget.

• Provision of a work laptop.

• Flexible, trust-based working arrangements and home-office arrangements.

• Career-development support.

• Mindfulness programme - free Headspace account

• We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.

• And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

WHEN?

Application deadline: Open until filled

Start date: As soon as possible

FURTHER INFORMATION

Our Application Procedure

Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. Please submit your application in English using our online form, and tell us how you found this job ad. Thank you!

The upcoming steps include:

1. Online Cognitive Aptitude Test and a Personality Test.

2. A first online interview with the People & Culture team.

3. Online trial task.

4. A second interview with the hiring manager.

5. The final decision may require an additional interview, usually with Senior Management.

Closing date for applications: 21 August 2024, 23:59 (BST)

Organisation: Scriptoria Sustainable Development Solutions

Contract: Full time, permanent

Location: Flexible (UK only): remote and/or London office, plus possible business travel

Salary: £30,000–£34,500 (depending on experience)

Start date: ASAP

Are you a friendly, outgoing and confident digital-savvy content creator interested in working for the Communications team in a value-driven company that’s focused on doing good? If you’re creative and highly organised with demonstrated experience producing first-class social media and online digital/video content, then this is the job for you.

Who are we

Scriptoria is a values-driven, ethically focused company with a strong international reputation for excellence. We specialise in helping clients around the world with their work to tackle sustainable development, poverty reduction, health, and climate and environmental issues. We work with governments, foundations, research institutes, and international development organisations globally. The company is made up of four teams: Communications, Training, Data and Software, and Consulting.

Who we are looking for

Our Communications Services team is seeking a talented Social Media and Digital Communications Lead, with a background in sustainable development, science or health communications. The successful applicant will be educated to degree level with at least a 2:1 or 1st class honours degree.

You will need to be highly creative with the ability to produce social media campaigns, digital content and videos, coordinate and deliver a range of communications materials, and lead the development of engaging websites to tell our clients’ stories. Plus, you’ll need to be highly organised and able to juggle multiple tasks and manage large projects. You should also be open to travel, as the role could require you to visit projects in Africa or Asia.

What you will do

You’ll produce creative content and lead our social media and digital services for international development and research organisations around the world, covering topics such as climate change, health, poverty reduction, social equity, agriculture, water resources management, and green cities. You’ll need to think strategically and creatively, respond effectively to emerging trends, and help our team develop and grow.

Your role will include:

• Leading social media and digital communications services: you will conceptualise, coordinate and deliver social media campaigns, videos, websites, newsletters and other digital products for our clients – leading innovative content strategies that drive engagement. You will also project manage other content development and graphic design work as needed.
• Content creation: you will create social media content and assets, graphics, videos and animations. You will also develop design templates and mock-ups, format presentations and Microsoft Word documents, produce event materials and make website updates.
• Managing Scriptoria’s social media and website: you will lead Scriptoria’s internal social media strategy and ensure our website and digital landscape remains dynamic and up to date. You will test and advise the team on new tools or programs.
• Business development as part of the team: you will explain our work to potential new clients, showcase our many successful projects, increase the amount of digital work flowing into the company, and so ensure that Scriptoria’s Communications team moves from strength to strength.

Working at Scriptoria

This role offers the opportunity to get involved in a variety of projects, gain experience in different areas and contribute to the diverse range of services that Scriptoria provides. As a small and collaborative team, we are looking for an enthusiastic team player who is happy to support a variety of tasks and develop further skills, as needed, in the role.

Our staff have the flexibility to work wholly or partly from home or from our office in Tooting, South-West London, during regular operational hours (08:30–17:30; 40 hours/week). If working from home, staff must have a working environment suitable for holding video-call meetings with clients. Wherever you work, you will interact regularly with other team members to share skills and exchange ideas.

You will have 25 days of annual leave per year, plus UK public holidays.

Key skills and experience required

1. A 2:1 or 1st class honours degree in a subject area relevant to our work. A postgraduate qualification would be an advantage.
2.  A minimum of four years’ work experience in a communications role.
3. Extensive knowledge and use of social media channels (X, Facebook, LinkedIn, Instagram etc.), marketing platforms (e.g. for newsletters) and management tools (e.g. Hootsuite).
4. Experience using a range of tools to create digital communications materials (e.g. Canva and video editing software; Illustrator and Premier Pro would be an advantage) and content management systems (e.g. WordPress).
5. Understanding of the digital landscape, emerging trends, tools and best practices in social media and digital communications (including SEO, UI, UX, Information Architecture).
6. Demonstrated experience developing and implementing social media, digital and campaign strategies, and using reporting and analytics tools – with proven success in driving engagement and followers.
7. Strong creative flair with a strong understanding of best-practice design principles.
8. Strong project management skills and the ability to multi-task, meet deadlines and cope flexibly with a range of jobs to meet (and exceed) client expectations.
9. Excellent writing, editing and proofreading skills, with strong attention to detail.

Desirable characteristics

1. Motivated and competitive, with a strong desire to expand and build the company’s social media and digital communications services work, including building a team around you.
2. Innovative, able to think outside the box and develop inspiring campaigns and products that stand out and showcase our clients’ amazing work.

How to apply

• CV and a one-page (one-side) cover letter. In your cover letter please (a) explain briefly why you would like to work for Scriptoria and why you’re the type of person we are looking for, and (b) outline how you meet the criteria for the job, making clear reference to the numbered list above. Please include examples of your most relevant experience, using specific examples wherever possible.
• A portfolio showcasing examples of products (graphics, videos, animations etc.) you have created.
• A statement of when you would be available to start work, where you saw this job advertised, and confirming that you have the right to work in the UK.

Please apply by 21 August 2024, 23:59 (BST).

N.B. By submitting your application to us you agree for Scriptoria to retain your details in line with GDPR. These will only be used in relation to recruitment.

Interviews will be held via Microsoft Teams on a rolling basis. Invitations to interview may be sent to candidates before the closing date for applications. Our advice is to apply early.

Please note: if you do not receive a response from us within six weeks of the deadline then we have not decided to proceed any further with your application.

About Scriptoria

Scriptoria Sustainable Development Solutions is a world-class team of communications, knowledge management and data analysis specialists with expertise in international development, research, science and health. The company comprises four service-delivery teams: Consulting, Data, Communications and Training.

Founded in 2001, we work with government agencies, donor-funded programmes, NGOs, academic institutions and private sector initiatives to help them manage their international development projects, capture information accurately and communicate results effectively to stakeholders.

We’re a growing, dynamic and welcoming team, who place great value in working collaboratively and learning from each other. We all have a passion for making a difference in the world, excelling in our service to clients, and producing content of the highest quality.

Hosting is wonderful, but only ever temporary.We're looking for an experienced, knowledgeable person to support our hosted guests to move on from their hosting placements. 

You'll combine your compassion, organisational skills and expertise to work with our guests as they take their next steps in finding a safe home and rebuilding their lives after exploitation. 

Hope at Home operates a hosting scheme for survivors of modern slavery and human trafficking in the UK.  We train and support hosts to welcome a survivor facing homelessness into their homes for an agreed time period.

We believe no survivor of slavery should ever have to sleep on the streets. 

We are looking for a highly organised, self-motivated person with demonstrable experience of helping people find accommodation to join our team and assist our guests directly to move on from hosting.  This is a brand new, but vital role as we are only able to continue hosting if guests are provided with ways to move on from their temporary hosting placements.  As advice services, housing and support providers are increasingly overwhelmed, we plan to offer our own support for our guests.

KEY RESPONSIBILITIES

·Build a relationship via phone, email and online calls with hosted guests to help them progress their move on options.You will sometimes use an interpreter for these calls.

·Advising guests of their rights to statutory or private rented accommodation.

·Working with guests to apply to housing providers, asylum or MSVCC accommodation when entitled.

·Signposting to other sources of support for guests.

·Ensure Hosting Coordinators and external guest support workers are fully informed of interactions and plans.

· Collaborative Working with housing providers, external support providers, guests and the Hope at Home hosting team.

For a full job description and person specification, please see the attached document.

EMPLOYEE BENEFITS

Holiday Entitlement

33 days FTE including bank holidays (19 days actual including bank holidays).

Training & development

We have a strong value for the personal growth and development of our staff, as such we actively encourage and enable our employees to undertake various forms of training and development to enhance their personal skills and abilities and to grow as individuals.

Other benefits

Monthly external supervisions, flexible working arrangements, employee pension scheme, travel costs (including mileage) covered by Hope at Home, supportive team and plenty of cake.

 

ABOUT US 

We are National Energy Action (NEA) – and our vision is to end fuel poverty; our work to improve and promote energy efficiency brings social, environmental, housing and employment benefits.  We believe everyone should be able to afford to keep their homes warm and safe, however, low incomes, high energy bills and poor energy efficiency currently deny this to millions of households across the UK.  Never has this been more important than today.

NEA’s teams are friendly, knowledgeable and are dedicated to what we do.  We are proud of our expertise and proud of the service we deliver to our clients.

We offer colleagues a friendly, rewarding workplace and the chance to build a worthwhile career with a not-for-profit organisation that is proud to make a genuine difference to people’s lives each and every day.

THE ROLE 

We have a fantastic opportunity to join us in the position of Project Development Co-ordinator, to work on either a full or part time basis. Job Share applications are also welcome.

Covering the operational, strategic and delivery of work we are looking for a Project Development Co-ordinator to operate across the South-East, within Kent or with the ability to travel across Kent. Travel within and occasionally outside the regions will be a necessity. 

This post provides an exciting and rewarding opportunity to supervise, deliver and lead on our stakeholder and community engagement across a region to support the delivery of NEA’s work programme.  The role will help deliver projects that can change lives, particularly during the energy crisis.  NEA’s project work aims to bring improvements to the health and wellbeing of low income and vulnerable householders, through one-to-one advice, group awareness sessions, upskilling and sharing of best practice.

Delivering on a range or projects, which demonstrate good practice in delivery of affordable warmth for low income and vulnerable householders, you will understand and drive the development of partnerships working with local authorities, housing providers, and various other partners.

 You will oversee the delivery of project outputs and outcomes, delivering energy and fuel debt advice directly to householders and be responsible for the preparation of reports to funders including collation of evidence of outcomes achieved; maintaining relationships with a network of stakeholders across a region. 

You will also work with the Project Development Manager to identify and develop new programmes of work, including preparation of funding applications, presentation of funding proposals to relevant funding bodies and to ensure effective liaison of NEA’s work programme with other activities within NEA.

WHAT YOU WILL NEED TO SUCCEED 

You will have demonstrable experience of developing and/or managing projects in the fields of energy efficiency, community development and regeneration, housing, social policy or consumer issues.

It is important that you have an awareness of the environmental, social and economic problems of deprived areas and the roles of the public, private and voluntary sectors in tackling them.

You will need good organisational skills, as well as excellent written and communication skills, as you will maintain appropriate records and data, and produce regular written reports on project progress.

You will be an excellent communicator, with experience and understanding of how to effectively address the energy needs of low income, vulnerable or disadvantaged householders - with the desire to make a positive difference to people’s lives;

Knowledge of energy efficiency, particularly within the domestic sector and community buildings, is desirable. 

WE ARE OFFERING 

• £32,641 to £37,304 (FTE) – Salary Grade SO1 – SO2, Points 23 – 28. Staff usually commence at the starting point of the scale 

• 11½% non-contributory pension 

• 25 days (FTE) annual leave plus 3 additional days in between Christmas New Year Period when our offices close; plus all public holidays per annum 

• Flexible working arrangements

• Enhanced family friendly payments

• Employee Assistance Programme

• 2-year Fixed Term Post 

The closing date for all applications is Monday 29 July 2024 at 12.00 noon. Interviews will be held in the 2 weeks commencing 12 August 2024.  Full details will be provided to candidates invited to interview.  

Only shortlisted candidates selected for interview will be notified of the confirmed time and location of interview. Full details including an application form and job description are below. 

If you do not hear from us within 14 days of the closing date, please assume that your application has been unsuccessful.

Please note CVs will not be accepted as part of the application process.  No agency or advertising enquiries please. 

• Part-time (3.5 days per week)
• Permanent
• £30,500 per annum pro rata plus 6% pension contribution
• 28 days annual leave pro rata (on top of usual bank holidays)
• Arts Emergency operates a 35-hour week, we will consider compressed or annualised hours
• This role can be home or office-based

Arts Emergency has been supporting young people through its mentoring programme since 2011. During this time, we’ve seen a huge community of mentors from across the UK’s creative industries come together to support nearly 2,000 underrepresented young people to pursue higher education, creativity and careers.

As the Merseyside Mentoring Officer, you will work to recruit, match and support mentoring pairs across Merseyside. This is a busy, fun, and super rewarding role where you’ll get to work independently while being supported by the Mentoring Manager, your Mentoring team colleagues, and the wider Arts Emergency team around the country.
 

Knowledge & Experience

• Experience working with young people aged 16-18
• Experience of programme delivery in a related field (e.g. youth work, arts and culture, education)
• Knowledge of the context and issues affecting young people in Merseyside

Skills & Abilities

• Excellent interpersonal and relationship-building skills with diverse stakeholders
• Good presentation skills and confident at public speaking
• Good administrative and organisational skills
• Creative thinking - ability to recognise and capitalise on value-added opportunities for mentors and mentees
• Capability in using standard office programmes, web-based apps, and databases 

Personal qualities

• Commitment to upholding Arts Emergency’s values of being bold, optimistic, and community-led
• Passionate and driven to make a positive impact on the world
• Always learning: a self-starter, motivated, eager to learn
• Self-disciplined to work independently and communicate proactively with the wider team 

Key Tasks

• Recruit and maintain a network of volunteer mentors, in collaboration with the wider Mentoring and Arts Emergency team
• Organise mentor training events and carry out necessary safeguarding measures, including enhanced checks with the Disclosure and Barring Service (DBS) for volunteers  
• Promote the mentoring programme with schools, colleges, and other referral partners  
• Manage existing relationships and develop new ones with schools, colleges, and other referral partners
• Manage application and onboarding processes effectively
• Ensure the best possible mentor matches for young people and provide high-quality support throughout their mentoring relationship
• Monitor the programme and share updates proactively with the Mentoring Manager, including reviewing and responding to mentor reports
• Curate monthly newsletters, sharing opportunities with Merseyside-based mentees  

The role can be home or office based, or hybrid. Arts Emergency’s head office is in London and Manchester. We also have access to Spaces offices around the country which can be used by all staff if an office space is needed outside these areas - including a co-working space off Wood Street in Liverpool city centre. Regular travel across Merseyside is essential as part of programme delivery. 

To apply:

1. visit the Arts Emergency website
2. download and read the Job Pack thoroughly
3. follow the instructions on how to apply stated in this document
4. Deadline to apply: 29 July 2024, 10am

A full time (35 hours a week) role although would consider 4 days. Flexible home working but must be able to travel to Birmingham and Bath for occassional meetings and occasional UK wide travel. Excellent benefits including 30 days annual leave, flexible working, wellbeing support and 8% contributory pension.

Purpose of the role

As a member of the Business Support Team, the post holder will work closely with our leads and their teams to understand and support organisational and programme requirements across our diverse and exciting areas of interest.

The post holder will work closely with others to plan, anticipate and deliver high-quality support across a range of NDTi projects and work areas. They will pro-actively contribute to organisational life and maintain NDTi’s reputation for excellence with our clients and stakeholder.

Key Activities

• Liaise and work with leads with confidence, replying to external and internal queries where possible and escalating others as needed. Keep in regular contract with team members ensuring that they, alongside external stakeholders, understand the support the post holder can provide.
• Gather the necessary information to complete key contractual paperwork throughout the project lifecycle, including contract set up and the prompt receipt and processing of client contracts. Work with the Finance Manager and relevant lead to ensure that invoicing schedules and billing particulars are up to date, that client specific activity reporting is completed accurately, and NDTi’s schedule for delivery is maintained.
• Maintain a schedule of project outputs and work to ensure reports, events and other deliverables are planned and delivered on time, liaising with colleagues across other work areas where needed.
• Plan, organise and effectively project manage regular events of both online and residential including at scale.
• Use existing and emerging technologies and established practices to set up and plan events, ensuring prompt co-ordination and confirmation of arrangements with venues, participants and presenters.
• Lead the process for delegate and stakeholder sign up, liaising with leads to ensure good representation and attendance levels are achieved. Work with the lead to ensure any specific requirements, for example, allocation of places and accessibility needs are managed and met.
• With the project coordinator, work to deliver the event on time and within budget. Keep leads updated, alerting them to potential overspend or other issues, such as take up/attendance levels that could impact the success of the event, as they arise.
• Actively update website and other source information about our team, our work, our events and our resources, ensuing they are up-to-date, and are in keeping with in house and project specific branding guidelines.
• Assist the Marketing and Communications Manager and wider team to connect with partners, stakeholders and groups with an interest in NDTi’s work via online platforms.
• Organise and lead on the booking process and internal organisation of CLS Network workshops and other Network-wide meetings.
• To manage all CLS invoicing ensuring data from contracts is transferred to an invoice and ensuring invoices are logged within the database.
• Collect data in relation to attendance across the CLS sites at Network wide events and workshops and provide regular reports to Network members and CLS team members as required.
• Attend large gatherings in person, lead the setting up and liaison with the venue and provide the welcome and any support to participants to ensure they get the most out of the experience.

Our values

Our values bind us together in the pursuit of change that leads to better lives. Our values are worn on our sleeves, fiercely held, and demonstrated through our behaviours and the way in which everyone at NDTi individually and collectively operate.

As Business Project Support Officer you will ensure that all activity is delivered in line with NDTi’s vision and purpose and that all actions reflect the values, spirit and intent of NDTi’s mission.

· We drive inclusion enabling voice and opportunity for equal lives

· We are reliable keeping our word and acting with integrity and authenticity

· We are open and honest about what needs to change and how

· We act with humanity in our work and relationships with the people we work with and for

· We are curious pioneers always looking to creatively learn and improve

· We create impact contributing towards better lives in our communities

Person specification

Please only apply if you can demonstrate you meet the essential criteria

• Minimum of 2 years’ office experience working in a similar, or higher level, administrative or business role (e)
• You will demonstrate, understand and apply our workplace values of driving inclusion, being reliable, open and honest, acting with humanity, and being curious These are embedded in all roles and applicants must evidence their attitudes/behaviors as part of the application process (e)
• You will challenge behaviours and attitude that serve against NDT’s values and inclusive culture (e)
• You may have personal experience of health or social services or being a family carer for someone with experience of using them (d)
• Intermediate to advanced knowledge of standard Microsoft Office applications particularly Excel (e)

• Confident with figures, calculations and able to interpret financial data from contracts and process invoices. (e)
• Commitment to embracing and learning new technologies that get the job done to a high standard and enhance internal and external communication (e)
• Ability to collate and analyse data and present information in accessible formats (e)
• Working knowledge of online platforms such as Office 365 (Teams, Forms, Planner) (e)
• Confidence in working with different creative software -preferably Canva (e)
• Experience of using websites, web site updating and social media in a business setting (e)
• Ability to communicate confidently with senior commissioners and customers including front facing at events. (e)

• Able to frequently work on your own (remotely) being self-motivated and self-sufficient, whilst knowing when to seek help and support (e)
• Takes responsibility for own learning - constantly broadening knowledge and developing new skills (e)
• Able to get things done in a practical, most efficient way - working to agreed timescales and budgets, following best practice (e)
• Commitment to excellent service – actively seeking ways to improve the customer experience (e)

A full role description can be found on NDTi web site.