Office Assistant Jobs in Westminster, Greater London

I am excited to be working with an amazing international huma rights charity in search of a Digital Assistant. This is an immediate start, part-time (30hrs per week), London based hybrid (1 day in office bi-weekly) role for around 3-months. As the Digital Assistant your role will be to support the maintenance, development, reporting and monitoring of the organisation’s website.

Main duties:

Create visually appealing pages using the WordPress Gutenberg page builder in collaboration with colleagues, providing guidance on layout and content presentation.

Implement content updates on the WordPress CMS, ensuring the site is dynamic and up to date, including refreshing hero banners based on agreed priorities.

Study site analytics and make recommendations for UX improvements to address user pain points.

Ensure accessibility compliance, regularly monitoring the site for accessibility, making fixes, and suggesting improvements.

Troubleshoot bugs or errors under the guidance of the HDE and escalate to the web development agency when necessary.

Conduct quality assurance using tools like Google Search Console, performance checks, and broken link checker software.

Advise colleagues on on-page SEO, using Yoast to improve page rankings.

Provide support to web editors by troubleshooting upload issues and assisting with the creation and approval of web resources to ensure adherence to style guidelines and upload procedures.

Onboard new web editors, giving training sessions and updating the web editor’s guide and style guide when necessary.

Source and edit photography for news stories and web pages, maintaining an organized image folder structure with properly labelled and captioned images.

Assist with monthly website reports, using tools such as Matomo.

Review and action web contact requests, providing timely support with requests based on HDE guidance.

Support digital development projects as requested by the HDE.

Maintain the CRM by supporting data updates as necessary.

Process supplier invoices and assist with administrative tasks related to digital projects.

If you have the above skills and experience and are immediately available, please apply online today!

About HMFC

Are you interested in joining a team that is seeking to support everyone's life journeys?

Heathrow Multi Faith Chaplaincy (HMFC) is a Charity based at Heathrow Airport working with both passengers and staff of all faiths and none. If this is something you might be interested in then click on the link below.

What we are looking for

We are looking for an experienced administrator who can work respectfully with everybody, who is both a team player and able to work independently, you must have high standards of integrity and be able to keep confidences. You will be able to prioritize tasks to meet multiple deadlines and have strong organizational skills. Some of your duties would include:

  I. Personal Assistance & Administration supporting the Head and Deputy Head of HMFC.

II. Governance Support

III. Verification and data administration

IV. Coordinating specific projects

What we provide

We provide 25 days annual leave + Statutory Bank Holidays, and pension where the current maximum contribution made by HMFC is 7% of salary and the minimum contribution made by an employee is 5% of salary/ eligible earnings

Please refer to the attachment below for the full job pack and person specification.

This role is not open to sponsorship

An exciting opportunity has arisen for a Bank Housekeeping Assistant to join our Housekeeping Team. This role will require the successful candidate to provide a high standard of housekeeping ensuring excellent levels of cleanliness are consistent throughout the site and that infection control procedures are met across site.  As part of the site services team the role holder will be expected to liaise with managers and staff across the Trust.

Staff benefits include, shuttle bus, and more… Read more below

Role Requirements

Site wide general housekeeping service – ensure that the housekeeping services is of an acceptable level and is consistent across site.

• Carry out a cleaning service in allocated buildings/rooms/areas ensuring that daily tasks are completed according to the standard operating procedures in relation to the cleanliness/hygiene standards.
• Follow infection control procedures whenever carrying out duties and ensure procedures are followed should there be an infection control outbreak.
• Liaise with the Housekeeping Supervisor and House Staff on a daily basis – carrying out special requests in relation to Housekeeping.
• Ensure safe storage of cleaning materials and equipment and sufficient stock is maintained – informing the Housekeeping Supervisor of stock requiring ordering.
• Assist in the cleaning of communal areas on a daily basis and cleaning of carpets, curtains and high dusting on a rotating schedule.
• Ensure that any repairs required to fixtures and fittings are reported to the designated Facilities Helpdesk as soon as possible and any issues are reported to the Housekeeping Supervisor.
• Assist in routine housekeeping audits as outlined in the planned preventative maintenance (PPM) schedules and ensure any works are to agreed service levels.
• Prioritise work to complete assignments in a timely manner.
• Assist other members of the Site Services and Facilities teams as required.
• Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.

Interview Date:  Interviews will be held as and when applications are received.

Terms and Conditions

PLEASE NOTE: The Children's Trust Application Form MUST be completed and submitted, for your application to be considered. As part of the shortlisting process, gaps in employment will be examined and further explored during the interview process. 

Strictly no agencies, please.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, Zest; our staff flexible benefits platform, on-site nursery, free eye tests, enhanced Maternity and Paternity Pay, time out days for those experiencing menopause symptoms and time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable), Teacher’s pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offenders

Many roles at The Children’s Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check.  Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected.  The exceptions to this are our retail roles within The Children’s Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

The Race Equality Foundation is expanding during an exciting phase of growth. We are building our team to advance our mission of tackling racism and transforming the lives of Black, Asian, and ethnically minoritised communities.

We are seeking a Communications and Events Assistant to help amplify the Foundation’s research and promote our flagship Strengthening Families, Strengthening Communities programme. We’re looking for a passionate communicator who wants to use their skills to drive positive change.

This is a fantastic opportunity for someone at the start of their career to contribute to impactful programmes that improve the lives of Black, Asian, and ethnically minoritised communities nationwide.

We offer a comprehensive benefits package that includes 25 days of annual leave, increasing by an additional day each year up to 30 days. We provide a generous maternity, paternity, and parental leave package, as well as an employee wellbeing assistance scheme available to all staff and their household family members, which includes up to 8 one-on-one counselling or therapy sessions annually. Additional perks include free eye tests and a contribution towards glasses, employer pension contributions of 5%, access to a loan scheme, and a robust training and development package to support your professional growth.

Please note, applications via CVs will not be considered.

Closing date for applications is Monday 30th September. Interviews will take place on Friday 4th October.

Would you like to be part of an organisation that supports the wellbeing of over 1.8 million people worldwide?

This is an opportunity to make a meaningful difference by joining a small finance team as an Assistant Accountant. This is a global charity dedicated to providing essential support and services to individuals working in a demanding and isolated industry.

You will have the flexibility of working from home four days a week while collaborating with your team in-person on Thursdays at their London office

Your benefits will include:

• Workplace Pension: 7% employer contribution / 3% employee contribution
• Life Assurance: 3x base salary
• Other: Includes Employee Assistance Programme, retail
• discount vouchers, cycle to work scheme, free eye test,
• access to training and development opportunities

What your working day will look like:

• Assisting with financial reporting and analysis
• Supporting budget preparation and forecasting
• Handling foreign payments and cash flow management
• Conducting financial investigations and audits
• Collaborating with colleagues across the organisation

Your attributes, skills and experience will include:

• Part-qualified accountant (ACCA, CIMA)
• Strong knowledge of accounting principles and practices
• Excellent analytical and problem-solving skills
• Proficiency in accounting software and systems
• Strong attention to detail and organisational skills
• A passion for making a positive impact

As a faith-based charity this role offers a unique opportunity to contribute to a meaningful cause. They are committed to creating a welcoming environment for individuals from all spiritual perspectives.

If you are a dedicated and motivated individual who is passionate about supporting a worthwhile cause, I encourage you to send you application along with your CV.

A supporting statement has been requested with application.

The closing date for applications is October1st.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

A wonderful opportunity to work in the lively community library and the busy community centre in the heart of Primrose Hill.  You will be an integral part of all the work that takes place in this strong local community.

Primrose Hill Community Association (PHCA) run a community centre and a community library.  This post will be helping to administer the work of both, including helping to administer membership, newsletters, social media, activities, events, projects, hall hire, meetings etc.  It is a lively, busy environment in which to work. 

We are currently looking for a part time administrator to work  8 hours per week in the Primrose Hill Community Centre office, days/times by agreement, and a further 12 hours per week at the Primrose Hill Community Library, days/times by agreement.  The work is during normal office hours but helpful if you could work occasional weekends or evenings.

£27000 p.a (inc LW) pro rata based on a 40 hour working week.

Your place of work will be Primrose Hill Community Centre, 29 Hopkinson’s Place, London, NW1 8TN and Primrose Hill Community Library, Sharpleshall Street, London, NW1 8YN.

Your new company
Working for a large, well-renowned organisation as an Assistant Management Accountant. This role sits within a mission-driven environment, where employees often find their work aligned with a sense of purpose. It holds a supportive culture, which emphasises personal development with opportunities for training and professional growth. This is a 2-year FTC which offers flexible hybrid working with 2 days required in the office per week.
Your new role

• Reporting to the Management Accountant.
• Producing regular monthly journals, including intercompany recharges, accruals and prepayments etc.
• Assisting with the production of monthly management accounts/budget holder reports for designated departments.
• Undertaking preliminary variance analysis between budgets, forecasts and actuals and drafting variance commentary.
• Calculating, recording, monitoring and payment of grants.
• Investigating discrepancies and unexpected variances, making corrections if required.
• Undertaking ad-hoc analysis.
• Assisting in review and preparation of phased budgets, financial plans and forecasts and loading budgets and forecasts into SAP.

What you'll need to succeed

• Strong Excel skills and experience with manipulating large volumes of data.
• Experience of working in the finance function of a large organisation, including in a management accounting context.
• Good understanding of double-entry bookkeeping and basic accounting adjustments such as accruals, prepayments and fixed assets.
• Either part-qualified or looking to start studying.
• Strong communication and interpersonal skills.
• The ability to prioritise, remain calm under pressure, meet deadlines and have a flexible approach to work.

What you'll get in return

• 25 days of annual leave plus an additional 3 days' leave and bank holidays.
• Hybrid working - 2 days in the office per week.
• Great contributory pension scheme.
• etc

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

About our Education and Research Team:

See the impact your admin and communication skills make. Every day.

At Princess Alice Hospice, you can make a satisfying, rewarding contribution for a great cause. We’re a friendly team committed to sharing our knowledge and expertise. Our strategic aim is to share our skills and expertise in end of life care through education and research. We’re big enough to give you opportunities and training. But small enough for you to see the difference you make. As a team we will support you to grow and learn in your role with training, experience, and fantastic benefits.

About the role:

We’re looking for an Admin Assistant to support our Education and Research team for a period of 12 months. The role is varied and includes processing of learner enrolment, attendance and payment data, issuing certificates of attendance and collecting and collating evaluations. A substantial part of the role also involves being the first point of contact for course enquiries. 

You will have defined areas of responsibility but also be required to be adaptable and undertake other administrative tasks when necessary.

About you:

You’ll have great interpersonal skills and ability to produce accurate and well-presented work. You'll also have knowledge of computer systems and programmes including MS Office, and accounting software. You will be able to organise your own workload whilst responding to ever changing priorities.

If you’re a dynamic and organised person who shares our values and are looking for a new role in a supportive and inclusive environment, we would love to hear from you!

Our benefits:

As well as our competitive salary package and the opportunity to join an organisation which puts patients at the heart of what we do, we also offer a range of great benefits, which include:

• 27 days’ annual leave, plus recognised public holidays (pro rata for part time hours)
• monthly group reflections via Schwartz Rounds sessions
• free on-site parking
• tranquil Hospice grounds
• subsidised meals at our on-site restaurant
• Employee Assistance Programme
• access to Blue Light Card discount card
• access to our Group Pension Scheme
• excellent changing facilities (with showers, fresh towels, and hairdryers)
• wellbeing - we provide a programme of activities, opportunities, and guidance to inspire and support our employees to live a healthy life, at home and at work.

Discover the difference you can be.

About us:

Princess Alice Hospice is one of the top ten adult hospices in the UK, providing specialist palliative care and support to a community of more than a million people living in Surrey, south west London and Middlesex.

Working closely with the CEO, the Audit, Finance and Risk (AFR) Committee and the Board, the Finance & Corporate Services Manager is responsible for the financial management of the charity on a strategic and operational level, and supports our corporate, HR and ICT functions. As a member of the Senior Management Team, this position provides leadership and support to the wider team, and line management of the Finance & Corporate Services Officer. Other duties include monthly payroll, monthly management accounts and reports, annual budget and audit, and supporting our team with HR, ICT and office requirements.

You will be an experienced senior manager with at least 4-5 years of experience in finance within the charity sector and providing back-office support. An accountancy qualification is essential, as is knowledge of SORP.

You will be highly organised, able to work as part of our small team as well as on your own initiative, have a methodical and collaborative approach, and a flexible, ‘can-do’ attitude. You will be passionate about our campaigning work to improve the lives of older Londoners, and committed to upholding our mission, vision and values.

We are an equal opportunities employer and while we are open to applications from all backgrounds, we particularly welcome applications from older Londoners.

Age UK London (AUKL) is a leading campaigning charity in London, seeking to improve the lives of older Londoners. Our award-winning campaigns cover a wide range of subjects, including transport, digital exclusion, cost of living and poverty, and social isolation.

Facilities & Operations Assistant
Reference number: 2401
Location: Mentmore Terrace, London Fields. This role will require someone who is flexible and is able to travel to the office 4 days a week and will have one day working from home, depending on the teams’ needs.
Status: Permanent, Full-Time, 35 hours per week
Salary: £24,721 (Band 2) with generous benefits package including 3 years of salary increments (increases), 30 days annual leave plus Bank holidays and 3 days of Christmas closure.

About Us

For over 60 years the National Children’s Bureau (NCB) has been building a better childhood for all.

As a leading children’s charity, we take the voices of children to the heart of Government, bringing people and organisations together to drive change in society and deliver a better childhood for the UK. We are united for a better childhood.

About the Role

The Facilities Assistant helps make sure our offices empower our staff to deliver their best – safely and efficiently. You’ll help our Office Manager with the efficient day-to-day running of our main London office and liaise with our other sites, providing high-quality and efficient practical and administrative support to make sure everyone has what they need. You’ll also support our Chief Operating Officer directly, and as part of our Corporate Services team you’ll help NCB be an effective, sustainable and trusted charity.

As well as NCB’s excellent benefits, we’ll provide opportunities for learning and a great team to be a part of. You’ll be highly-organised and adaptable and enjoy working from our Hackney office for most of the week.

Applications close at 08:00AM on Friday 11th October 2024
Assessment and interviews to be conducted on Wednesday 16th October 2024.

CVs will not be accepted. 

Please note that only shortlisted candidates will be contacted.
Please be aware that we may contact candidates prior to the closing date.
Please quote the job title and reference number in your application.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

NCB is an equal opportunities employer and we particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities, and male candidates, as we would like to increase the representation of these groups at NCB. We strive for our workforce to be representative of the communities that we serve and we know that greater diversity will lead to even greater results for children.

No agencies please.

I’m looking to speak to a Digital Marketing specialist, with great copywriting skills and experience running Paid Ads, including Facebook Advertising and Google Ad Grants. You will join a global children’s charity, as their new Digital Marketing Assistant, committed to ending the global education crisis and unleashing the potential of the next generation. The role is offered as 4 days a week, with flexibility to work from home 3 days, and 1 day based in their Central London office.

I’m looking to speak a creative and technical digital marketer who has experience running paid media campaigns, email campaigns, SEO set-up and tracking, CRM experience and capturing landing pages. You may have developed your experience at an agency, at a charity or an organisation who understand audience acquisition. You will have a ‘can-do’ attitude, be able to juggle multiple tasks simultaneously and be a collaborative team-player.

If you care about issues like climate change, gender equality, inclusion, helping refugees and ensuring the voices of young people are represented at all levels of decision-making, then education is the key to unlocking big change in these areas.

You will join a passionate team, who offer great benefits;

- An inclusive environment, they are in their second year of trialling an innovative 4-day-working-week trial, with the office closed on Fridays.

- Travel – opportunities to visit global projects and attending the annual United Nations General Assembly in New York

- Regular in-house training

- Salary £28,000+

Please apply today with your CV (with clear examples of your fit with the above), to start the conversation. Applications will be reviewed on a rolling basis, and if it’s good fit, I will be in touch to organise a time to talk.

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

This is an exciting time to join the Royal Hospital, the home of the Chelsea Pensioners since 1692, with the public opening of the Soane Stable Yard.

The successful candidate will work with the team to build awareness of this nationally important heritage site and its core activities, and responsibilities include handling media enquiries, designing marketing materials and setting up meetings and events. 

We are looking for someone who has excellent communication and organisational skills with experience of working across multiple projects to agreed deadlines and building relationships with a wide range of stakeholders. 

If you have 1-2 years communications and / or marketing experience in a cultural, charity or not-for-profit environment, or can demonstrate relatable experience while studying, and are passionate about developing your skills, we would be interested in hearing from you. 

 Please email your CV with a cover letter (max 500 words) by 14th October explaining why you think you're the right person for the role.

About Us.

The ethos of the Royal Hospital is one that puts a premium on selflessness and companionship.  Our values of nurturing belonging, respect individuals, encourage pride and enjoy life underpin that ethos. We are united in a shared purpose, living and working together and ensuring everyone has a place in our diverse social and military community.

The Royal Hospital Chelsea is dedicated to equality, diversity, and inclusion, where all backgrounds and abilities can reach their full potential. We pride ourselves on attracting a wide range of talent, removing potential barriers, and promoting equal opportunities. We know, the more varied and inclusive our teams are, the better our organisation will be for our community. We are a Disability Confident employer dedicated to hiring diverse talent and ensuring you are treated with respect throughout the recruitment process and upon joining our community.

Our selection process.

Should your application be successful you will be invited to a formal interview where you will be asked questions relating to your experiences and key requirements of the role. If you are successful after the interviews we will:

• Ask for references from those you have listed on your application form
• Check your right to live and work in the UK
• Check any declarations you have made on your application form
• Ask you to complete a medical form
• Carry out an Enhanced DBS application.

Summary

• Provide strategic consultancy to help, support, advise and partner with a portfolio of dioceses in the north of the country as they develop their mission, people and financial plans in line with strategic priorities of the Church's Vision and Strategy.
• Support and advise diocesan leadership teams in the design, review and implementation of their strategic funded programmes, including missional and structural design, moving from planning to implementation, introducing appropriate programme governance, attending programme boards and advising on delivery.
• Develop appropriate resources, including strategy development tools, project and programme best practice tools to help dioceses develop their strategic plans.

• Significant experience of working as an advisor with a variety of senior stakeholders in an internal or external consultancy role.
• Significant experience of developing strategy in large and complex organisations and aligning strategy alongside people planning and financial planning.
• Excellent relationship management and communication skills (including experience of working with senior colleagues).
• The knowledge and ability to support the delivery of complex transformation programmes.
• Excellent interpersonal and communications skills.
• Ability to meet tight deadlines and work under pressure when required.

• A salary of £66,186 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
• 30 days annual leave plus three additional days.
• Flexible working hours and location, with an expectation of just 1-2 days per week in our office in Westminster.
• Structured induction programme and access to a range of development opportunities including apprenticeships.
• Access to Occupational Health, and an Employee Assistance Programme.
• Opportunity to the Civil Service Sports & Social Club, and get involved in a range of staff networks, groups and societies.

• Strive for Excellence
• Show Compassion
• Respect others
• Collaborate
• Act with Integrity

Every two hours, someone is paralysed by spinal cord injury. Aspire is a national charity providing practical support to ensure all those affected can move from injury to independence.

Aspire’s Welfare Benefits programme is a telephone-based service supporting over 400 clients a year, providing specialist advice and ensuring they are receiving all the benefits that they are entitled to.

We’re looking for someone to join our busy team to provide administrative support and ensure our service is running efficiently. As the first point of contact for those seeking our help, you’ll be an excellent communicator, skilled in drawing out key information and confident in using that to prioritise cases. Excellent administration and computer skills are a must. This is a busy role where you’ll be speaking with clients every day and getting to see the difference that you are making. Full training will be given so you don't need previous benefits experience as long as you have a desire to learn.

This is a hybrid role, and the frequency of visits to Aspire’s offices is negotiable. We are also willing to consider this as a 28 hour a week role for the right candidate.

To apply, please send your CV and a cover letter explaining how you meet the requirements of the job. Please note, since communication skills are vital in this role we will not accept AI-generated letters.

Closing date 27th September. Interviews on the 1st and 2nd October. 

Benefits

Life Assurance Pension contribution * Aspire Leisure Centre Membership * 27 days holiday rising to 30 after 3 years service * Cycle to work scheme * Eye test vouchers * Uniform

REF-216 752