Events Assistant Jobs

Marie Curie is looking for 5 Fundraising Assistants for the following areas of the UK:

Belfast

Northampton

Caterham

Solihull  

Cardiff 

To ensure they can continue supporting individuals and families in need of end-of-life care, the Fundraising team are incredibly important. Since the pandemic, fundraising at Marie Curie has been through a lot of change. However, the organisation recognises the importance of their activity within communities across the UK and community fundraising has been invested in. It’s an incredibly exciting time to join the team. Marie Curie’s fundraising team has a lot of ambition and just need the right people to join the charity who can help them realise that ambition.

Reporting to the Senior Community Fundraiser and working closely with some of the most talented fundraising people in the charity sector, your role will be to provide fundraising and administrative support to the team. That sounds straightforward, but the role of Fundraising Assistant is so much more than the sum of its parts. By providing that core support, and great stewardship to supporters, the Fundraising Assistant role is considered by many in the team as the glue that holds Fundraising together! 

The role requires empathy, a desire to deliver fantastic customer service and great relationship building skills. Marie Curie’s Fundraising Assistants are often the first contact families using their services have with the fundraising side of the charity and hold the key to engaging families with fundraising whilst remaining respectful and sensitive.

This entry-level role is perfect for someone interested in joining the charity sector and wants to learn. We don’t expect you to necessarily have paid fundraising/charity experience for this role. 

For further information relating to this position, please check out the Candidate Pack.  

We will be running webinars for interested candidates to find out more – dates TBC, please reach out to THINK Recruitment to express interest.  

If you would like to know more please email Jo to arrange a conversation about the role and next steps, contact info is in the Candidate pack.  

Overview of Go-Forward:

This is an exciting opportunity to join a small charity at a time of big growth. Go-Forward Youth was founded by care leavers to provide support to care experienced young people as they transition to adulthood and independence. Our core aim is to reduce social isolation and improve outcomes for young adults who have recently left the care system by offering a place for them to turn in moments of loneliness, crisis and celebration, and offering programmes that support them to develop the skills required for living independently. Our long-term vision is to combat the stigma that surrounds care leaving so that care leavers feel supported and empowered to achieve their ambitions without barriers to access.

We run a busy programme of social activities, personal development and employability skills training for care leavers across London and are looking for a hardworking, highly motivated and conscientious individual to take responsibility for the day-to-day administration of the charity.

Main Tasks:

To support the Go-Forward Youth CEO in maintaining professional, robust, and efficient administrative systems and records for both Go-Forward Youth as follows:

1.Be the first point of contact for both entities and to manage the office email account and diary, drawing to CEO, Funding Manager or Chair of Trustees matters that they need to action, and ensuring that we respond in timely fashion to all external communications.

2. Administration of courses and programmes

a. Maintain lists of participants and volunteers, including attendance logs

b. Ensure that we maintain appropriate records for each – for identification and compliance, for communications, and for programme progress

c. Produce and distribute regular updates to both volunteers and programme participants

d. Liaise with Local Authorities (LAs) regarding the administrative aspects of developing Go-Forward Youth projects and programmes in other LA boroughs

e. Assist with recruitment and onboarding and on boarding of new staff.

f. Maintain risk assessment, safeguarding, fire safety and other records, making sure all policies are reviewed and updated yearly. Ensure that all staff and volunteers working with clients have been DBS checked (Enhanced).

3. Administration of grant applications

a. Support the Funding Manager by logging, recording and monitoring the progress of Go-Forward Youth grant and funding applications, along with report deadline.

b. Update the CEO and Trustees on in-progress funding applications and ensure action is taken and deadlines are met where necessary.

c. For grants won, ensure that reporting cycles are noted in the charity’s diary, and that the appropriate reports to funders get sent

4. Administration of Board and other internal compliance processes

a. Meet with the CEO weekly to review the overall performance and objectives of the charity.

b. Maintain systemised record keeping of invoices and receipts, to be stored securely and sent to the relevant key personnel.

c. Undertake any other administrative activity necessary to support the smooth running of the charity as instructed by the CEO.

d. Assist the Treasurer or Chair in the preparation, administration and submission of the annual accounts to the Charity Commission and Companies House in a timely manner.

e. Assist in the preparation of board meeting papers, including circulating meeting agendas and taking and distributing minutes of meetings as required.

f. Prepare and send out personalised birthday and celebration cards to young participants.

g. Look for opportunities to create, develop and streamline existing office systems.

h. Support the administration of the lived-experience-led Youth Advisory Board (YAB) and Own-It Alumni Network.

i. Maintain and develop clear and full electronic and physical filing systems.

j. Organise the logistics, catering and other event organisation for the quarterly Trustee meetings and other ad hoc meetings and events as appropriate.

5. Administration of external communications

a. Update and review the communication channels, via website or social media fortnightly.

Background

Social AF are experts in Social Media Moderation. Established in 2021, we work with some of the biggest names in the third sector and have supported charities to raise over £15 million through their Facebook Challenges and Virtual events. 

We are a fast-growing agency with a strong reputation for delivering outstanding results. Our team of experienced fundraisers know exactly what it’s like to be on the front line and put their heart and soul into every event. 

On a day to day basis, our team maintains a safe and welcoming environment and ensures all challenge participants feel valued and well supported. Our reputation for delivering an excellent service has helped our agency grow at a rapid pace and we are fast approaching our busiest period. We are now on the lookout for talented fundraisers who understand the value of supporter care to join our team.

About the role

Our moderators manage Facebook groups of up to 18,000 virtual challenge participants. You will be working with some of the biggest names in the sector, supporting them to raise five and six figure sums. 

This role is perfect for skilled fundraisers who can provide excellent supporter care, and is best suited as an additional source of income (the majority of our team are freelancers and consultants). You must be able to begin moderation at 9am (or earlier), wrap up by 9pm and adhere to our sub-three hour response time. 

As a Fundraising Group Moderator, you would be responsible for:

• Becoming the voice of the cause you are representing, adhering to their brand guidelines at all times

• Identifying, escalating and signposting any safeguarding issues

• Managing your own time and work on own initiative

• Responding to all post and queries in under three hours

• Maximising registration conversions and fundraiser activation 

• Providing fundraising support to challenge participants

• Ensuring that the group is a safe, constructive and positive environment

• Going above and beyond at all times to provide participants with an incredible experience

Our moderation takes place between 9am and 9pm, Monday-Sunday. Different challenges have different requirements and whilst you need to be on hand to monitor the group during 9am-9pm, the role does allow for a great deal of personal flexibility.

The ideal candidate will have a minimum of 3 years' professional fundraising experience. They will understand the importance of stewarding relationships and be committed to always acting in the best possible way for the charities we work so hard to support.

Full training will be provided alongside regular one to one and team catch ups. 

On a day to day basis you will:

• Work off your own initiative and have exceptional time management

• Be the charity representative for the event

• Maintain a safe and positive environment 

• Identify and solve/diffuse issues within the groups

• Bring your own personality to the role 

• Follow clear processes

• Engage with participants using a warm, friendly and informal tone

• Respond to posts and questions in a timely manner

• Respond to inbox messages from participants

• Use personal Facebook profile to moderate groups (this allows us to build relationships with participants)

• Encourage and motivate participants 

• Work on GivePanel to manage registrations 

• Post engaging content on a daily basis 

• Identify, report and signpost all safeguarding concerns 

Person Specification 

Essential

• At least three years’ professional fundraising experience

• Have own Facebook profile and strong understanding of the platform

• Be available for between 3 and 6 days per week (including one weekend day) 

• Excellent written communication skills 

• Ability to work off own initiative 

• Strong attention to detail

• Team player 

• Ability to multitask

• Problem solver 

• Creative and innovative 

• Exceptional time management skills

• Keen to learn new skills - your fundraising experience is a fantastic platform however group moderation can be a steep learning curve!

• Must be available to quickly adapt throughout the day should issues on the group arise

Desirable:

• Events and individual giving experience 

• An understanding of the Facebook Challenge Model and/or experience of running Facebook Challenges

• Experience in using GivePanel or similar platform 

• Experience in managing Facebook Groups 

Bristol Hub Support/Executive Assistant

£28,831 per annum (pro rata for part time hours) 

(Ref: SUS4287b)

Full Time 37.5 hours per week – happy to talk flexible working

Base: Sustrans Bristol Hub with possibility of up to two days per week working from home

About the role

This is an exciting opportunity to join Sustrans as part of the People and Organisational Development (POD) team based in the charity’s head office. Our city centre hub has been recently refurbished and you will be working in a friendly, supportive, environment in a role where you can enjoy professional contact with colleagues at all levels. The Hub is in a fantastic location, based in the vibrant, College Green area of central Bristol.

This is a varied role providing support in the day to day running of the Bristol Hub and performing an Executive Assistant function, delivering high quality and confidential support to the Executive Director (ED), with duties such as diary and email management, administration of the ED travel and expenses and other duties.

You will be supporting the Bristol Hub Manager, taking the lead on administrative functions at the Bristol Hub, including the delivery of a friendly and efficient front of house service, answering queries from colleagues and visitors to the Hub, assisting in the support of all facilities management and liaising with contractors and suppliers.

You will proactively seek opportunities for improvement to the smooth running of a dynamic, modern, flexible office environment that works for everybody, considering both efficiency and accessibility that fall in line with our strong EDI values.

Building internal relationships with colleagues across the organisation and the Senior Leadership Team, you will support with the organisation of team days and events. 

About you

You should have experience providing high quality, proactive PA support to senior leaders, including high-level decision-making groups, through effective administration. This will include dealing with confidential and sensitive information.

We also ask that you are experienced in office management systems and procedures including facility management and can demonstrate your knowledge of basic office health and safety.

You should be highly organised and have excellent administration skills, including the ability to make summary notes during meetings and a high level of competency using equipment and various software, showcasing your excellent attention to detail. You will have the ability to effectively summarise and communicate information.

Sustrans has a long-term commitment to being a charity for everyone - reducing inequality, valuing diversity, enabling inclusion and ensuring all people are treated with dignity and respect. We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, in particular from under-represented groups. 

What we offer

In return we can offer true hybrid working to suit individual circumstances and a flexible, supportive and rewarding working environment. 

Wellbeing

• 28 days’ leave per annum plus bank holidays for full-time working
• Ability to buy an extra week of annual leave (pro-rata for part-time staff)
• Staff volunteer days
• 24/7 free, impartial and confidential support service
• We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes

Financial

• Group Personal Pension scheme with a 6% or 7% of basic salary contribution being matched by Sustrans
• Bike, computer and season ticket loans
• Discount benefits
• London Weighting Allowance of £4,530 for all those living within a London Borough (32 local authority districts plus the City of London)
• Death in Service benefit – 3 x annual Salary

Family Friendly

• Enhanced maternity and paternity pay
• Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)

Additional information

• Closing date for the receipt of completed applications is 23:59, 18 August 2024.
• Face to face interviews will take place at our Bristol Hub on Friday 6 September 2024.

About Sustrans

At Sustrans you'll be part of a movement to make it easier for people to walk and cycle. 

We're all here to change things! You’ll be part of an incredible community of talented, passionate, creative, problem solvers all working together to change things for the better. We act locally and think big - we have a vision of a society where the way we travel creates healthier places and happier lives for everyone.

You'll be questioning the status quo and daring to imagine a different world. You'll work on exciting, impactful projects that will stretch and empower you and you'll be rewarded by seeing the difference you make to people, communities and the planet. 

 We believe including everyone is central to who we are and what we want to achieve, we welcome difference and pride ourselves on creating a culture where you can be yourself and where your wellness is supported. 

You'll be guaranteed to make friends for life and work with a team that is incredibly flexible, supportive, ethical and fun.

We are looking for an energetic, knowledgeable, friendly, flexible person to lead the Energy Team based in Wrexham. You will lead delivery on a wide variety of energy and carbon reduction programmes and activities with communities, businesses and individuals across North Wales, coordinating and engaging with more vulnerable groups within communities, including older people, people with disabilities and households experiencing fuel poverty.

You will also be required to lead the work to achieve the renewal of the Green Dragon standard and lead the organisations development and delivery of our Carbon Reduction Plan, and will lead a small domestic energy advice team in Wrexham.

See our website for full details.

Main Duties & Responsibilities

• Plan and lead-deliver a wide variety of energy and carbon reduction projects and activities with communities, businesses, and individuals across North Wales.
• Plan and support the Energy Advice Team to deliver our service in line with all funder and contract requirements, ensuring quality of support, time management and report requirements are all completed in appropriate time aligned with all requirements.
• Manage and monitor the Energy Advice Team through performance monitoring and monthly review.
• Using a standard Groundwork Federation GHG Inventory Tool for emission reporting develop, deliver and monitor our annual carbon reduction plan, working with business managers to ensure data is recoded correctly and improvements to our carbon footprint are made.
• Facilitate the renewal of the Green Dragon accreditation, implementing and managing our internal environment systems and processes up to a level 3 standard.
• Arrange and carry out home visits to support residents in reducing their carbon emissions and to save money by lowering the level of consumption and cost of energy.
• Advocate and liaise for householders with energy companies and gas and electric network providers to ensure customers receive the best possible deal for their requirements.
• Work with referral partners to identify vulnerable households, and evidence eligibility to provide support with energy advice and administer emergency fuel vouchers.
• Provide effective support, both advisory and practical, to enable people to make positive changes to their behaviour and to improve the quality of their lives; record actions and highlight the importance of keeping warm to the health and wellbeing of residents.
• Assist residents to access other relevant and complementary services and agencies, liaising with other agencies to assist residents to access funding and support to deliver larger energy efficiency measures.
• Liaise with residents on a day-to-day basis in a professional and friendly manner and build good working relationships with them either face to face or through the provision of telephone advice.
• Oversee the booking and scheduling of visits and respond to referrals from funders in a timely manner.
• Oversee the ordering of stock, ensuring stock levels are maintained and stock is monitored closely.
• Undertake monitoring information and reporting requirements as required by the Trust and funders, ensuring all the funders’ requirements are delivered on time, within budget and to agreed quality standards.
• Run events or energy surgeries to raise awareness of projects in local communities.
• Deliver outreach activities to generate referrals, e.g. door-knocking, events, road shows, etc.
• Work flexibly as part of the Energy Advice Team and across other teams, including occasional weekend working.
• Contribute to the business development of the Energy Business Area by identifying needs within the sector and collecting evaluation evidence and factual data that back up any development of new bids and tenders.
• Represent the Trust professionally to internal and external contacts, assisting with the promotion of projects and the broader activities of the Trust.

About the role     

A4S was established by HM King Charles III in 2004, when he was The Prince of Wales, to transform finance to make sustainable business, business as usual. Today we work with leading CFOs, finance managers, business schools, regulators, standard setters and more, to drive a fundamental shift towards resilient business models and a sustainable economy. 

The Personal Assistant will provide professional diary, business and administrative support to four roles -  the Executive Director of Knowledge and Learning, the Director of the CFO Programme, the Director of Capital Markets and Fundraising, and the Head of Europe and Global Reporting Lead (‘the principals’).

Responsibilities of the role will include:

• Plan and co-ordinate the principals’ diaries, arranging meetings and calls, and helping to prioritise time. 

• Manage logistics for meetings, ensuring agendas, briefs and papers are prepared, as appropriate. 

• Monitor email traffic, ensuring the principals’ email inboxes are prioritised and highlighting urgent emails for action. 

• Organize the logistics and travel arrangements for overseas business trips undertaken by principals. 

• Arrange logistics for meetings and workshops, including liaising with attendees and their PAs, and circulating papers. 

• Attend meetings, take minutes as required and produce documentation in a timely manner. 

Download the full job description attached to this vacancy.

About you

You will have administrative support experience and previous PA/Secretariat experience, including responsibility for diary management for multiple principals concurrently. You will have a proven ability to work efficiently under pressure to meet deadlines and have excellent organizational skills. 

Excellent communication skills (both written and oral) and proven experience of engaging with a wide range of people at all levels in a professional capacity are essential. Candidates must also demonstrate a high level of attention to detail and be comfortable working with various new IT systems and software.

Interest in sustainability, business, and/or finance, as well as knowledge of Salesforce or similar CRM systems and European languages other than English, would be an advantage.

Further specifications are available in the full job description.

About us 

A4S offers a competitive range of benefits, a good work-life balance, employee growth and development, and a vibrant organizational culture.

You’ll join a small team of about 45, who are based primarily in and around London. You’ll interact and work with most of your colleagues and stay in the loop on the full extent of our programmes. We value our people, and strive for a collaborative, supportive and non-hierarchical structure.

Our dedicated office is in Mindspace Shoreditch- a vibrant, modern and dog-friendly co-working space which hosts weekly events including brunches, after-work socials and the occasional ping pong evening! We also organize our own team lunches, park days and away days - with team volunteering days also on the horizon. 

Benefits 

The benefits outlined below are specific to UK employees, however, we strive to provide similar benefits for staff in other locations. 

1. 25 days leave, increasing by one day every year to a maximum of 30 days (pro-rata for part-time roles).2.

2. Up to 5 days per year for volunteering. 

3. BUPA private medical insurance which covers GP virtual consultations, hospital treatment, cancer treatment, mental health treatment and more. This is available from the beginning of employment and covers pre-existing conditions. 

4. A 7.5% employer pension contribution, with a 2.5% minimum contribution from the employee. 

5. WeCare membership, providing you and your family or cohabiting partner with access to 24/7 medical consultations, mental health support, guidance on legal and financial issues, and more. 

6. Death in service and income protection insurance. 

7. Perkbox membership, offering: generous discounts across everyday spending, wellness and fitness, restaurants, gifts, travel, and more; Perkbox Medical, through which you can book virtual GP appointments and receive prescriptions; and a wellness hub with content covering nutrition, workouts and meditation.

8. Flexible working arrangements – both in terms of location and core hours  (subject to agreement and role-dependent, but never unreasonably refused) 

9. A ‘cycle to work’ scheme. 

To apply 

You can find the full job description attached below – please read this carefully before applying.   

Please complete the application form by clicking 'apply' below, submitting both your CV and a cover letter of no more than 2 pages as attachments where prompted. Please specify in your cover letter where you first heard about this position (eg Linkedin, Charity Job, Escape the City, A4S webpage etc.). 

We value a diverse and inclusive team, and we know that studies have shown that some potential applicants are less likely to apply for jobs unless they meet every single requirement. If you are excited about this role but your past experience isn’t an exact match, we encourage you to apply and let us know what you can bring to it and A4S. You may be the right person for this job, or for future opportunities.

Applicants should be able to show an understanding of A4S and its programmes, and outline what they can bring to the role.

Applicants must have the right to work in the UK. We will consider applicants with Graduate or HPI visas that have at least 18 months remaining for permanent roles. We are currently unable to offer visa sponsorship.

For more guidance on applying to A4S, please see ‘Tips for your application to A4S’ attached to this vacancy.

This post-holder is important in acting as a first point of contact for the Director. As such, you will need to work efficiently under your own initiative and communicate effectively with a range of stakeholders and partners, including significant figures in the worlds of music and the church. You will be able to work with attention to detail, and be a good completer-finisher.

The post is advertised as 0.7FTE but we are open to exploring other working patterns with appropriate candidates, including adding additional administration elements to the role. Some weekly presence in our Salisbury office is a requirement of the role.

Closing date: 17:00pm, Monday 29th July 2024  

In-person interviews, Salisbury:  Tuesday 6th August 2024

Appointment is subject to;  

• Completion of the RSCM Safer recruitment process (including references and satisfactory completion of the RSCM’s Confidential Self-declaration Form). Safeguarding training to be completed once in post.  

• Right to work in the UK  

RSCM works to positively promote the importance of effective safeguarding, holding to the Christian belief of valuing each person as someone who bears the image of God and is loved equally by God, and therefore should be protected from harm.   

General Administrative Assistant

The successful candidate will work within the admin team closely supporting the training managers and coordinators to deliver high quality training. This will include general admin and reception tasks. Providing office cover including the monitoring of shared email accounts, electronic filing, and data collection as well as working closely with the training managers and  coordinators to deliver high quality training. Focusing on our customers and promoting the growth of the training programme.

Key Responsibilities: 

To support the delivery of the annual training programme of the BPF

• Assist in the receiving and responding to general enquiries, signposting to relevant TM & TC or to other BPF staff as appropriate.
• Assist in the formatting and distribution of annual programmes, handbooks and all training related documents as directed.
• Assist in the setting up of zoom and teams’ meetings.
• Work with the librarians and the admin team on gathering reading lists in a timely and productive manner.
• Collating feedback from trainees and seminar leaders for distribution as directed
• Assist in maintaining trainee records.
• Processing purchase orders and supporting claimants with queries.

Support the application process for the training programmes

• Answer queries and directing customers to information, events and advisors.
• Assist in processing training applications and enquiries. Gathering and collating information, e.g. chasing references, DBS checks, etc.
• Arranging interviews and appointments 

General support to the team and the wider organisation

• Checking shared email accounts such as the enquires and room bookings addresses.
• Making room bookings as requested.
• Printing of daily schedules and weekly room bookings
• Ordering supplies
• supporting trainers in setting up screens and IT equipment.
• General office cover
• Working collaboratively with the whole bpf staff to ensure the smooth running of all bpf training and membership activities.
• Being part of the office duty system.
• Adhere to bpf policies and procedures.

Person specification

Qualifications

• Good level of general education.

Experience

• Some experience in an administration role, preferably in a client/customer-facing training or education environment.
• Knowledge of higher education or professional healthcare training, in relation to psychotherapy or counselling an advantage.
• Experience of working with a purchase order system desirable but not essential.

 Knowledge, skills and abilities

• Excellent verbal and written communication skills, including the ability to compose communications to a wide range of professionals, and to take accurate minutes.
• Good general computer literacy including competency in Microsoft Office, databases, Zoom and Microsoft Teams, and the ability to be self-supporting.
• Excellent organisational and time management skills.
• Able to work independently and be proactive as well as able to exercise judgement about when to draw on colleagues’ expertise and ask for assistance.
• Methodical with good attention to detail.
• Able to use initiative and continue to think under pressure when faced with sensitive interactions.
• Ability and commitment to maintain strict confidentiality.

A DBS check will be undertaken by the bpf.

 Benefits of working with us

• Competitive salary
• Pension
• Substantial annual leave entitlement, plus bank holiday 
• Flexible working arrangements   
• Access to travel loan facility
• Friendly colleagues and pleasant office environment, close to the Tube

The bpf is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

The bpf is also committed to compliance with all fair employment practices regarding immigration status.

How to apply

If you are interested in applying for this role please visit our website. You will need to complete an application form (available to download on the vacancy page of our website)  togethe with a supporting statement of no more than 750 words and return it return itdirectly to the bpf: 

Closing Date: Sunday 11 August 23:59.

Young parent families have a tough start, experiencing health, social and economic inequalities.  This is not fair, and we want to change it.  

Set up by young parents over 30 years ago, we are now the biggest voice for young parent families in the UK.  

Can you help us support our dynamic, creative Enabling Leadership Team to deliver our vision, so that the babies of young children have a better future? 

Have you got:
 

• experience as an Executive Assistant, Personal Assistant or similar administrative role 
• experience of supporting CEO in a fast-paced administrative capacity 
• exceptional organisational and time-management skills, with a proven track record of effectively managing schedules and responsibilities
• strong skills in Microsoft Office Suite and other productivity tools, with the ability to quickly adapt to new software
• outstanding communication skills, building meaningful relationships across the organisation and with external partners

• Location: Remote, with the expectation of some in person collaborative work in Cornwall 
   

  Hours: 30 per week
  Salary: £29,606 FTE per year
  Benefits:

  219.5 hours annual leave (inc bank holidays)
  Additional leave for additional life events
  Long service leave entitlement after 2 years service

  Family friendly working 

  Bespoke wellbeing packages

  Enhance sick leave

  Teams based organisational structure
  
  Closing date: 1st August 2024

  Interviews will be held in Redruth, Cornwall 12th and 16th August 2024

• Do you want to help build a world where everyone feels part of a community?
• Do you have experience of leading volunteers in different projects?

If you answered yes, this could be the role for you!

We’re looking for an experienced, part-time volunteer coordinator to deliver our extensive volunteer programme, featuring our Older People’s Befriending projects, our group assistants, our administrative volunteers and other volunteer opportunities. 

What we do

Time & Talents is a lively, busy community centre in the heart of Rotherhithe. Set in a leafy heritage building and ‘T&T2’, our second venue in Surrey Quays Shopping Centre, we offer something for everyone. With a history of 137 years of supporting people of all ages in Rotherhithe and Bermondsey, we bring people together for mutual support, fun and friendship, with a wide range of services and activities for older people and other adults, along with volunteering and children and families’ projects. Time & Talents is well-known for supporting isolated and lonely older people in the area. Our volunteer Befriending scheme is more than 40 years strong and helps around 75 housebound older people each year to have social contact they can rely on. Cycling Without Age (CWA), a newer branch of our volunteer work based on a Danish model, has transformed into Bicycle Befriending since the pandemic. Bicycle Befriending pairs trained cyclists with older people for regular rides round the parks in our specialist trishaws. The trishaws are also a big hit at our events! In addition to the Older Adults programme needs, we need volunteers each week to support our community groups and our administrative needs. Corporations often want to volunteer as teambuilding events or to help with our community offer, and this role plays a lead role as first point of contact for those queries as well. We are building our volunteer-driven offer whilst staying focused on our aims: ensuring that everyone feels part of a community and that no one is isolated or lonely.

The role

In this role, you’ll:

• Develop volunteering roles and projects in line with T&T’s aims across programme areas.

• Support programme areas to develop their volunteer roles and recruit, train and support those volunteers.

• Develop and coordinate the befriending and CWA projects at Time & Talents, including recruitment, training and support of volunteers and service users in these projects.

• Act as first point of contact for corporate volunteering inquiries.

About you

You have a track record in driving the excellent delivery of grant-funded community programmes in the third sector. You’re an emotionally resilient and experienced team leader with a growth mindset and plenty of grit. You’re flexible, accountable, take responsibility, are highly organised and skilled in multitasking and balancing priorities. You have experience of fundraising and maybe other types of income generation. You have strong relationship building skills – internally and externally - and build trust and credibility easily. You are passionate about the power of community to connect and support people.

About us

We are an energetic, experienced, and passionate team of 18, with a strong sense of shared purpose and a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious and innovative organisation which has doubled its reach and impact in recent years. This role is part time, with flexibility for regular evening and occasional weekend working. Time & Talents is wholly committed to inclusion and diversity, and to building a culture and environment where everyone is appreciated for the unique person that they are. We actively encourage applications from a broad range of backgrounds and experiences.

If you would like an informal chat about the job,please get in touch and we will be happy to speak with you. The closing date is 09:00 Monday 5th August 2024. 

We are the Military Wives Choirs, the only charity that focuses on building wellbeing and resilience, through singing, for all women impacted by their military connection.   Our mission, Sing, Share, Support, is at the heart of everything we do.  

This role is part of the Choirs Support Team (CST), a small, dedicated team, that supports the network of individual Military Wives Choirs and the performances of Military Wives Choirs as a recording and performing artist. The CST manage the day-to-day running of the charity and the network, providing support and advice and seeking ‘once in a lifetime opportunities’ for our choir members, such as recording music or participating in the Kings’ Coronation.

This role is instrumental in determining our musical content, the quality of our core repertoire, our future musical direction and for ensuring that our musical approach delivers the well-being benefits of singing to our network.

KEY RESPONSIBILITIES 

Leading on the development and delivery of the music plan for Military Wives Choirs 

Assuring the quality of our choirs’ music-making, event activity, rehearsal and performance practice and relationships with Musical Directors and other key stakeholders  

Providing advice and support to choirs with the recruitment and management of their Musical Directors

Ensuring that our Musical Directors, Assistant Musical Directors and accompanists are of consistent quality and understand and support the direction and ethos that we want for our choirs

Overseeing the delivery of musical performances. 

Managing recording opportunities and new commissions end to end, in line with the approved proposal and budget

Managing the Military Wives Choirs core repertoire ensuring that the repertoire is refreshed and maintained, effectively communicated to choirs, taking account of their preferences. 

Measuring the impact of our music-making on the wellbeing of the network and monitoring the number of choirs and size of the network 

Managing wellbeing issues and developing mental health first aid and mediation skills within choirs 

Managing the MWC Artistic Director and other key musical stakeholders  

Deputising for the Chief Executive when required  

Managing the Wellbeing and Development and Musical Direction Committees, including managing the agendas and preparing papers for these committees 

As a small team, we expect all members to pick up other duties commensurate with their skills and capabilities and be flexible, adaptable, and willing to take on new challenges, attending performances as required. 

We are seeking an enthusiastic and efficient administrative assistant for our Programmes team.

Programmes Assistant
Contract: Permanent.
Hours: full-time post subject to successful completion of a probationary period of three months.
Salary range: £25,650 - £26,463 per annum depending on experience and qualifications.
Location: The post is based in Kensington, London.

About the Role

This is an excellent opportunity for someone who is looking to start a career in events, and would suit someone who has an interest in contemporary geography and is well organised, with excellent attention to detail.

The post holder will work closely with other members of the Programmes team to ensure the smooth running and successful delivery of events. You will also work with members of the Communications team to ensure digital content is accurate and up to date.

About us

The Royal Geographical Society (with the Institute of British Geographers) is the UK's learned society and professional body for geography. We advance geography and support geographers in the UK and across the world.

As a charity, learned society and professional body we serve an exceptionally wide range of public and professional audiences, including our 16,000 members. We reach millions of people each year through our work to advance geography and support geographers.

Benefits

There are a range of benefits at the Society which include the following:

• 35-hour working week with core working hours between 10.00am and 4.00pm.
• Flexible working arrangements are available with a mix of office based and home working.
• 25 days annual leave per annum plus public bank holidays.
• Society closure between Christmas and New Year, in addition to the basic annual leave allowance.
• Generous pension scheme – 3% employee, 7.5% employer.
• Group Life Assurance at four-times basic annual salary.
• Corporate eye care vouchers.
• Cycle to work scheme.
• Free 24-hour Employee Assistance helpline with available counselling support.

Applications must be received by 9.00am on Wednesday 7 August 2024.
Interviews are planned to take place on Tuesday 13 August 2024.

Interested?

If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.

The Society is committed to equal opportunities and values diversity in its workforce.

No agencies please.

The Society of Authors (SoA) is the UK's largest trade union for all types of writers, illustrators and literary translators. We’ve been advising authors and speaking out for the profession since 1884.  

We’re currently looking for a Membership & Operations Assistant to join our busy team. Our offices are based on Bedford Row / Theobalds Road in Holborn, London. The role offers some potential for hybrid working after initial training.

The role
As part of our member services team, you will assist with the smooth-running of activities in our London office. We’re looking for a tech-confident person to help with routine membership and database processes. A high level of accuracy and attention to detail is required. 

The successful candidate will be responsible for fielding incoming calls to the SoA and emails to the info@ email address, as well as updating member records. And as we’re just about to implement a new membership database, you will assist the team with testing and introduction across the organisation. The successful candidate will also be supporting in building management, staff and tenant needs in addition to deputising in the absence of the Head of Operations.

Key responsibilities
•  Supporting Membership with communication via email and telephone
•  Advising prospective members on how to join and manage payments
•  Forwarding queries and contracts to the advisory team
•  Issuing Public Liability Insurance documents
•  Issuing replacement membership cards
•  Inputting and processing applications
•  Sending correspondence to applicants regarding membership
•  Assisting with larger monthly processes, including but not limited to:
o  sending subscription reminders
o  data checking
o  importing data to Mailchimp
o  sending Direct Debit correspondence
•  Assisting the team with the testing of the new database
•  Packing and posting materials for external stakeholders

Additional responsibilities
•  Opening and closing of the reception area on specific days.
•  Handling incoming and outgoing mail and receipt of packages for the SoA and our tenants.
•  Maintaining kitchen supplies and ensuring that this area is kept clean and tidy throughout the week.
•  Being on hand to take care of any day-to-day issues which arise.
•  Providing support to the Head of Operations which may be wide in scope.
•  Assisting with events as required by the Head of Events or Head of Operations.
•  Any other task reasonably requested from the Management Team at SoA.

Essential skills and experience
•  Excellent call-handling and communication skills.
•  High accuracy and attention to detail.
•  Ability to prioritise work effectively and to complete tasks to strict deadlines.
•  Ability to work both in a team and independently.
•  A friendly and approachable manner, with a can-do attitude and a common-sense approach.
•  Previous database experience, an advantage if this is within a Membership organisation.
•  Familiarity with Office 365, particularly Teams, Outlook and SharePoint.
•  High accuracy and attention to detail.
•  Ability to manage issues in a calm manner.

Creflo Dollar Ministries is dedicated to promoting the Gospel of Jesus Christ to every corner of the world, sharing the transformative message of God's love and grace. Our mission extends beyond spiritual outreach; we actively engage in charitable efforts, including feeding people experiencing homelessness and supporting community needs through various initiatives.

Role Overview:

As an Administrative Assistant at Creflo Dollar Ministries Europe, you will play a vital role in ensuring the smooth operation of our ministry. Your contributions will support our mission by providing essential administrative support, enhancing our outreach efforts, and facilitating the daily functions of our office.

Position: Part Administrative Assistant

Responsible to: Office Director

Location: Based in Birmingham

Hours: 24 hours per week (part-time), core hours 8.30 am - 5.00 pm

Salary: £15,000 - £20,000 per annum

Key Responsibilities:

• Administrative Support: Manage calendars, schedule appointments, and coordinate meetings for ministry leaders.
• Communication: Handle correspondence, including emails and phone calls, ensuring prompt and professional responses.
• Document Management: Organize and maintain files, records, and documents, both physical and digital.
• Event Coordination: Assist in planning and executing ministry events, outreach programs, and community service initiatives.
• Volunteer Coordination: Support volunteer recruitment, training, and scheduling to enhance ministry activities.

• Financial Administration: Assist with budget tracking, expense reports, and essential financial documentation.

Qualifications:

• Educational Background: High school diploma or equivalent; additional qualifications in office administration are a plus.
• Experience: Proven experience as an administrative assistant or in a similar role.

• Skills: Strong organisational and multitasking abilities, excellent communication skills, and proficiency in Microsoft Office Suite.

• Attributes: A heart for service, commitment to our mission, and the ability to work collaboratively within a team.

Why Join Us?

• Mission-Driven Work: Be part of a dedicated team passionate about spreading the Gospel and positively impacting communities.

• Personal Growth: Opportunities for spiritual and professional development within a supportive environment.
• Community Engagement: Participate in meaningful outreach programs that address real-world needs.

At Creflo Dollar Ministries Europe, we believe in the power of prayer, compassion, and action. If you are motivated by faith and a desire to serve others, we invite you to join our team and contribute to our mission of sharing God's love and grace.