Team Administrator Jobs

Overview of the Legacy Administrator role and the team

Barnabas Aid is looking for a detail-oriented and organised Legacy Administrator to join our International Support function within the Finance team. The Legacy Administrator will be responsible for managing all administrative aspects of legacy and will-related processes, ensuring the smooth and efficient handling of gifts received through bequests, wills, and estates. This role requires close attention to detail, accurate record-keeping, and a sensitive approach to working with legacy supporters and their families.

Working closely with the International Finance Director, the Legacy Administrator will be a key point of contact for all legacy-related matters, providing crucial support to the organisation’s legacy income and ensuring compliance with legal and regulatory requirements. This role plays a vital part in ensuring that gifts left to Barnabas Aid are administered correctly and that supporters’ wishes are honoured.

We have a vacancy for a Regional Administrator, you will be joining a dedicated and friendly team of regional staff and volunteers. The ability to work autonomously as well as being a good team player is essential.

It is an exciting time to be joining Cruse, as we are in the process of improving our processes and services to strengthen the support that we offer to bereaved people and our volunteers. The post holder will coordinate and assist with the delivery of all aspects of service contracts in the South East of England, supporting the Service Delivery and Regional Manager and the wider team. The role is mainly home working with occasional meeting attendance and service delivery within the South East. Networking and engaging with local groups / communities will form an essential element to the role, as well as providing initial contact and support to residents in the South East area.

You will be the first point of contact within the service for bereaved people, third parties and external organisations. Additionally, you will support volunteers in the delivery of services and support the overall day-to-day running of the South East branches.

Your application must consist of a CV and covering letter, which outlines your suitability for the role with reference to the Job Description and Person Specification and should be no longer than two pages. 

The closing date for applications is 7 April 2025. Please be advised that if you do not hear from us by 18 April, unfortunately on this occasion you have not been shortlisted.

Cruse welcomes and encourages applications from all protected groups as defined by the Equality Act 2010. Appointment will be made on merit.

Criminal Record Checks

All staff are required to complete a Criminal Record check. Staff working directly with clients will be required to complete an enhanced check. We comply with the relevant codes of practice and they can be viewed online: 

· Applicants in England and Wales: DBS Code of Practice

· Applicants in Northern Ireland: AccessNI Code of Practice

Previous convictions will not prevent full consideration of your application to work with Cruse. Our Recruitment of Ex-offenders' Policy & Handling Criminal Record Check Data Policy are available on request by email.

We comply with all relevant data protection legislation and process your data fairly. 

Retail Operations Administrator

Salary£27,104.62 per annum

LocationLondon

Weekly Hours35

The Vacancy

Job Title: Retail Operations Administrator

Location: London

Salary: £27,104.62 per annum

Weekly Hours: 35

Reference: YMC1047962

About YMCA England & Wales:

At YMCA, we are committed to helping young people, families, and communities across England and Wales thrive. Our Retail Operations play a crucial role in supporting this mission by generating vital funds through our charity shops. If you are passionate about making a difference and eager to build your career within a purpose-driven organization, this could be the perfect opportunity for you.

Job Description:

We are seeking a detail-oriented and proactive administrator to join our team at YMCA England and Wales. In this role, you will provide essential administrative support to our field and support teams, ensuring smooth and efficient day-to-day activities. This is an excellent opportunity for an organised individual looking to advance their career in a fast-paced, supportive environment, with the potential to grow within the YMCA family.

Key Responsibilities:

- Print, pack, and dispatch resources to stores and field teams

- Respond to phone calls and emails, utilising standard templates where applicable

- Coordinate hotel and meeting room bookings for team meetings and events

- Provide administrative support to field and support  teams

- Deliver exceptional customer service to stores and customers

- Perform accurate data entry and maintain administrative records

- Assist with other administrative tasks as needed to ensure operational efficiency

Skills we are looking for:

- Proficiency in Microsoft Office (Word, Excel, Outlook)

- Strong communication and customer service skills

- Excellent organisational abilities with a keen attention to detail

- Capacity to handle multiple tasks efficiently in a fast-paced environment

- Previous experience in retail is advantageous

Why join us?:

At YMCA, you’ll be part of a team that makes a real difference in the lives of people across England and Wales. We offer a welcoming, inclusive working environment and opportunities for career growth within the charity sector. If you are committed to supporting our mission and are ready to take on a dynamic administrative role, we’d love to hear from you!

What you can expect:

-Competitive pay and generous allowances regarding holidays, healthcare, pensions, life assurance and maternity/paternity/adoption leave, employee assistance programme, annual season ticket loan* and subsidised gym membership* (*upon successful completion of probation)

Our recruitment process is anonymised and candidates' names are hidden. We welcome and encourage job applications from people of all backgrounds, particularly those from disabled and Black, Asian and Minority Ethnic (BAME) candidates. Safer recruitment is important to us and the successful applicant will be asked to provide two references. They will also be required to complete a safeguarding self-declaration, safeguarding training and undertake a DBS check.

How to apply:

If you believe you have the skills and enthusiasm to excel in this role, please submit your CV. 

The Association of Directors of Public Health (ADPH) is a Charity and Company Limited by guarantee and is the representative body for Directors of Public Health (DPH) in the UK.

It seeks to improve and protect the health of the population through collating and presenting the views of DsPH; advising on public health policy and legislation at a local, regional, national and international level; facilitating a support network for DsPH; and providing opportunities for DsPH to develop professional practice.

The Association has a rich heritage, its origins dating back more than 160 years. It is a collaborative organisation working in partnership with others to maximise the voice for public health.

The Association is now seeking to appoint an experienced PA / Team Coordinator.

The successful candidate will be responsible for ensuring a coherent programme of meetings for both our CEO and the Association’s President, whilst supporting the Head of Corporate Affairs in the day-to-day administration of the financial and governance requirements of the organisation. In addition you will have the opportunity to take an active role across the whole team, organising meetings, sourcing venues, and will have the opportunity to attend our range of workshops and masterclasses through providing administrative support.

The role requires excellent organisational and prioritisation skills, an ability to react positively to changing circumstances, often at short notice, and an ability to forge strong working relationships both internally and with external partners.

The Association has offices in central London, but is currently operating a hybrid working model so welcomes candidates from across the UK, though attendance at ‘in person’ ADPH team meetings will be expected. Further details can be requested ahead of your application by contacting Mark Hamblett.

To be considered for the role all applicants must provide a written statement outlining why they feel they would be suitable for the role, and as we intend to interview potential candidates throughout the term of the recruitment process we reserve the right to end it ahead of the stated closing date.

The Qualifications Administrator will be trained in all aspects of the CRM software system and work procedures to execute a variety of administrative tasks. The Assistant Manager-Qualifications – Marine and Offshore will provide day-to-day management and allocate work across the services listed below.

Key Responsibilities:

• Data entry into the CRM database for various applications.

• Processing logbook sales and dispatch.

• Receiving, recording, and verifying DPO data, and issuing certificates.

• Data entry and utilisation of the DP vessel database.

• Responding to registration and general certification inquiries.

• Maintaining efficient filing systems.

• Providing administrative support for other NI schemes, including Ballast Control, Ice Navigation, and DPVM.

• Assisting with the online TestReach Exam platform.

• Responding to inquiries from training centres.

• Performing other ad-hoc duties as required.

This is not an exhaustive list of duties. The role may evolve to encompass different tasks as necessitated by organisational needs and objectives.

Essential Skills and Qualifications:

• Educated to A-level or equivalent.

• Excellent written and spoken English.

• Strong communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive).

• Ability to prioritise tasks and meet deadlines.

• Ability to work independently with minimal supervision and effectively collaborate with individuals from diverse nationalities.

• Proactive and a team player.

Your new companyYou will be joining an educational charity within the Education Team, responsible for developing and delivering a range of professional qualifications to a diverse audience of professionals and their employers. The team is committed to supporting candidates and students, driving growth and engagement, and providing administrative and communications support to various stakeholders.
Your new roleYou will be responsible for the administration of two key professional qualifications, supporting candidates and students, driving growth and engagement, and providing administrative and communications support to various stakeholders. The role requires attendance at the office in London for one day per week, with homeworking allowed for the remainder of your work. This role is 35 hours per week.
Key Accountabilities

• Promptly answer queries from candidates, employers, and stakeholders, and escalate as appropriate.
• Liaise with the Facilities Team regarding certification production.
• Accurately record data and maintain records for the qualifications.
• Deliver regular reporting of results to large firms, ensuring compliance with data protection regulations.
• Use CRM queries to extract information and compile reports for committees and councils.
• Update and maintain qualification areas on the website and related student communications.
• Act as Committee Secretary, organising meetings, preparing papers, and writing minutes.
• Support sub-committees, including preparing agendas, papers, and minutes.
• Manage and support champions, maintaining relationships with key international partners.
• Collaborate with marketing and business development teams to support employer and stakeholder objectives.
• Contribute to student testimonial initiatives and the organisation of conferences and events.
• Engage in digital and social media activities throughout the student journey.
• Maintain clear communications with internal and external audiences.
• Act as an additional point of contact for the assessment platform administrator.
• Participate in the annual update of qualification materials and undertake similar duties for other qualifications as required.

Skills Needed

• Experience in an education/examination environment (desirable).
• Minute-taking experience (desirable).
• Strong call handling and email response skills.
• Proficiency in MS Office Packages (Word, Excel, PowerPoint).
• Competence in other office IT programs (CRM, Adobe Acrobat, Adobe Indesign).
• Excellent written and verbal communication skills.
• Methodical approach with attention to detail.
• Strong time management, organisational, and multitasking capabilities.
• Ability to prioritise tasks and stakeholder queries effectively.
• Proactive approach to improving systems and solving problems.

What you need to do now
If you are interested in this exciting opportunity, please apply online with your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.
 

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found on our website.

Salesforce Administrator 

We are looking for a talented Salesforce Administrator to join the team in this hybrid working opportunity available as a 12 month fixed term contract to increase capacity in the team. 

The organisation is an equal opportunities’ employer and welcomes applications from under-represented groups; in particular from Black, Asian, Mixed Race and other ethnically diverse individuals, people with disabilities, and members of LGBTQ+ communities. The dedicated Equality, Diversity & Inclusion Group, with support from the Senior Leadership Team, is actively promoting and advancing diversity and inclusion, ensuring a culture where everyone can be themselves and thrive.

Position: Salesforce Administrator 

Location: Hybrid working with two days per week in the Bolton office combined with home working and travel across the Youth Zone network as required

Salary: £31,000 - £36,000 per annum (dependent upon experience)

Contract: Fixed term for 12 months (to increase capacity in the team)

Hours: Full-time (37.5 hours/week)

Benefits: Agile working organisation with flexibility in working hours; 25 days annual leave (rising to a maximum of 30 days with length of service) plus bank holidays, birthday leave and annual leave purchase scheme (from day one of employment); company matched pension; company sick, maternity, paternity & adoption pay; voluntary benefits with discounts on health & wellbeing, retail & leisure.

Closing Date: 12noon on Tuesday 1st April 2025 – please note that we may close the advert sooner depending on the volume of applications

Interviews (in-person): Thursday 10th April 2025 in Warrington. There will also be a short values-based phone interview as part of the process

About the Role

The organisation manages multiple business operations through a customized Salesforce platform and a number of third-party integrations. This is an exciting time to join the Systems Team supporting ambitious growth plans to build new Youth Zones across the country.

The Salesforce Administrator will play a key role in ensuring the stability and efficiency of the Salesforce org, which currently supports over 300 users and includes a number of custom objects and integrations. You will be responsible for:

• Maintaining and optimising the Salesforce environment: Performing regular system maintenance, managing user access and security, and ensuring data integrity.

• Empowering users: Providing technical support, troubleshooting issues, and supporting Youth Zone staff to utilise Salesforce effectively.

• Driving continuous improvement: Identifying opportunities to enhance Salesforce functionality through no- and low-cost solutions, including workflow automation, process builders, and custom reports and dashboards.

• Supporting Network growth: Playing a vital role in onboarding new Youth Zones onto the Salesforce platform, providing technical setup, data migration, and on-site support.

About You

You will have experience in Salesforce administration including user management, security settings, profiles and permission sets, and basic platform configuration and hands-on experience with Salesforce data management, including importing, exporting, and cleaning data.

You will be Salesforce Administration Certified and will have a proven ability to troubleshoot and resolve Salesforce user issues and experience with workflow rules, process builders, or flow automation to streamline processes and data migration and integration between Salesforce and other systems.

To apply, please submit a CV and cover letter (of not more than two pages), explaining clearly why you are interested in the role, and answering ALL points as outlined on the role profile.

About the Organisation

A national charity that believes all young people should have the opportunity to discover their passion and their purpose that fund and build state-of-the-art, multimillion-pound youth centres called Youth Zones in the country’s most economically disadvantaged areas. We train the amazing people that run them and offer continuing support to Youth Zones nationwide through a national network of independent youth charities.

You are actively encouraged to submit anonymous applications; in practice this means removing your name and email address from your CV and cover letter. The HR Lead will have these details from your submission, but they will not be available to the selection panel when they are considering your application.

The charity is committed to the safeguarding of young people. In accordance with its Child Protection and Safeguarding procedures, this position requires a basic DBS check.

Other roles you may have experience of could include Salesforce, CRM, Salesforce Administrator, CRM Administrator, Salesforce Support, CRM Support, Salesforce Officer, CRM Officer. 

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation

Research Administration Assistant  

Harrogate, with occasional travel across the Yorkshire Region. 

We offer hybrid working and we are committed to paying the Real Living Wage. 

Please note, this role is not eligible for a visa sponsorship.

About Us

Yorkshire is one of the regions hardest hit by cancer. Together, we can change this.

Yorkshire Cancer Research is a charity dedicated to funding research so that you and those you love live longer healthier lives, free of cancer.

Thanks to supporters, the charity funds vital cancer research and pioneers innovative new services for people with cancer. These life-giving medical breakthroughs are helping more people survive cancer – in Yorkshire, and beyond.

As an inclusive employer, our aim is to ensure our workforce reflects the rich diversity of our region. We believe a diverse workforce is vital to us taking action to prevent, diagnose and treat cancer more effectively in Yorkshire. We offer equal opportunities regardless of race, religion or belief, age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, marriage and civil partnerships.

The Benefits

We offer all employees a wide range of benefits including an enhanced contributory pension scheme, 25 days annual leave plus Bank Holidays (increasing to 30 days after 5 years’ service), flexible working arrangements, private medical insurance, enhanced maternity leave, career progression, learning and development, wellbeing initiatives, offices within walking distance of Hornbeam Park train station, free onsite parking and a whole lot more.

We’ve got a strong set of values that inform everything we do and we’re looking for people who are aligned with these. As our Research Administration Assistant, you will put people in Yorkshire at the heart of everything you do, unite with colleagues and other organisations in this cause, and dare to think big and bold to make positive solutions happen.

The Role

Reporting to the Research Grants Manager, as Research Administration Assistant, you will provide administration support for the Research, Services and Policy Team to ensure that Yorkshire Cancer Research supports high quality research and services that directly impacts the people of Yorkshire. This includes supporting the Award funding rounds, managing ongoing Awards, co-ordinating workshops to support wider initiatives and maintaining accurate records.

Specifically, you will:

· Work with the wider Research Funding Team to provide administration support for all phases of the research funding process to ensure we fund high quality and impactful research.

· Provide support during the application, review, outcome and award processes.

· Support preparations for funding meetings, including booking rooms, sending invites, preparing papers and maintaining documents and logs.

· Foster good relationships with applicants, keeping them informed of further requests for information and changes as they occur.

· Act as the first point of contact for potential and current Research Advisory Panel (RAP) members.

· Provide administrative support on recruitment, selection, induction, support and training, involvement in the funding rounds, and renewal and retirement from the panel.

· Provide administrative support for a portfolio of research Awards, and where required, service Awards.

· Work across the Research and Services team to deliver successful meetings and workshops with external partners to support research funding initiatives and Patient and Public involvement (PPI).

About You

To be considered for this role, you will need:

· To be educated to A-level or equivalent, or have experience of working in a similar position at a similar level.

· To have a high level of attention to detail, particularly in respect to maintenance of records.

· To have excellent written and verbal communication skills.

· To be able to engage with a wide range of internal and external stakeholders.

· To have excellent organisational skills, including time management skills, the ability to prioritise workload to meet deadlines and coordinate multiple complex projects.

· To be able to work autonomously and as part of a team.

· To have IT skills including use of MS Office (Word, Excel, Outlook, PowerPoint, Teams) and databases.

· A willingness to complete our pre-employment checks (to be undertaken once the role is offered and accepted) which include:

· A check on your employment history by seeking two references

· A check on your eligibility to work in the UK as per the Immigration, Asylum and Nationality Act 2006

· A DBS check at basic level

Application

Before applying, please visit our Careers Page to view the full role profile and find out more about working for Yorkshire Cancer Research.

To apply please submit a CV and cover letter outlining your suitability for the role to Claire Wooldridge, Head of People, before 14 April 2025. Please read our privacy notice before applying.

Yorkshire Cancer Research is a responsible and flexible employer.  We welcome any discussion for flexible working at the interview/offer stage where we will consider an individual’s circumstances against the needs of the charity.

We positively encourage applications from suitably qualified and eligible candidates from all backgrounds. If we can make any reasonable adjustments to support your application, please contact us via our website.

SALARY: £23,200 FTE or £18,560 pro-rata per annum
LOCATION: Homebased
HOURS: Part-time (min 30 hrs/week) or full-time (37.5) – negotiable for the right candidate. Flexible working.
CONTRACT: Permanent

We are seeking a highly organised and tech-savvy Senior Administrator to play a key role in ensuring the smooth operation of our programmes, systems, and records. This role requires a proactive and detail-oriented individual who excels at managing databases, streamlining processes, and maintaining accurate records. You will be confident navigating IT systems, including Microsoft Office 365 (beyond Outlook—think SharePoint, Teams channels, and data management) and CRMs like Beacon, Salesforce, or Blackbaud. As the backbone of our administrative function, you’ll support teams, volunteers, and schools while keeping everything running efficiently behind the scenes.

Are you a Senior Administrator who is looking to join an exciting organisation that’s truly making a difference?

The Jon Egging Trust are seeking an exceptional Senior Administrator to ensure the seamless coordination of our administrative, data management, and operational processes. You will be joining a fantastically motivated and committed team of home workers who are all passionate about improving the lives of young people through our specialist youth programmes. Your role will be to manage systems and records, support programme delivery, maintain accurate data in our CRM and impact tracking systems, oversee volunteer and recruitment administration, and provide essential office and governance support.

The successful candidate will be a highly organised, detail-oriented professional with strong IT proficiency, particularly in Microsoft Office 365 (including SharePoint and Teams) and CRM systems such as Beacon, Salesforce, or Blackbaud. You will be proactive, adaptable, and collaborative, able to manage multiple priorities efficiently while maintaining exceptional accuracy and professionalism.

We are looking for a person who is self-motivated, highly organised, and confident working remotely while staying connected with a collaborative team. You will be proactive, detail-oriented, and able to manage multiple priorities with accuracy. Strong communication skills and a high level of IT proficiency, including Microsoft Office 365 and CRM systems, are essential.

We welcome applicants whatever your stage in life, so if you are returning to the workforce after a period away, or even seeking a change of pace, please get in touch. Across the JET team we cultivate a culture of inclusion that respects individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better outcomes for our young people

About the Jon Egging Trust (JET)

At JET, we support vulnerable young people to get back on track and realise their potential; more than 30,000 young people right across the UK to date, and there’s so much more we can do. We’re an organisation that really values its people and we’re immensely proud that our team culture is based on caring and raising each other up.

Our benefits package includes:

• Flexible working
• Enhanced annual leave
• Homeworking allowance
• Occupational pension scheme
• Occupational sickness scheme
• Special paid leave provision
• Enhance Maternity Leave

Child and adult at risk protection policy statement

The Jon Egging Trust is committed to providing a safe and positive environment for everyone involved in its services and activities. The Trust takes its extended moral and legal duty of care very seriously in relation to children, young people, staff and volunteers. We seek to ensure the safety and wellbeing of all children and to protect them from harm or abuse when they engage in any of our activities. JET expects all employees and volunteers to share this commitment. The suitability of all prospective employees or volunteers will be assessed during the recruitment process in line with this commitment.

To apply

Please complete our online application form.

The closing date: 1st April 2025 at 23:59.

Interviews: First-round interviews w/c 7th April 2025, final round on w/c 14th April 2025

Please note that we may close applications early if we receive a high volume of strong candidates, so we encourage you to apply as soon as possible.

Questions?

Contact us through our website.

Please note: In order to become an employee at JET you must be able to produce evidence of your Right to Work in the UK.

On 20th August 2011, Flt Lt Jon Egging lost his life whilst completing a display at the Bournemouth Air Festival. He was coming to the end of his first year with the world-famous Royal Air Force Aerobatic Team, the Red Arrows, flying in the position of Red 4.

Jon was an inspirational individual, and inspiration is at the heart of everything we do. Like Jon, our staff and volunteers are chosen for their ability to act as positive role models; in turn they inspire and enthuse our vulnerable young students to reach their full potential. Our long-term support programmes increase self-confidence, self-esteem and aspiration, and ultimately empower young people to become role models within their own communities.

The Jon Egging Trust realises Jon’s dream of inspiring young people through his love of aviation, STEM, teamwork and leadership, helping them to overcome adversity, identify their strengths and work towards their dreams.

REF-220188

ellenor is a hospice charity in Gravesend providing palliative and end-of-life care within the local community. At ellenor, we value inclusivity and focus on providing high-quality services with compassion and care.

Are you friendly, approachable, and detail-oriented? If so, we’d love for you to join our Fundraising Team at ellenor!

As a Supporter Care Administrator, you’ll be a key part of our mission, helping our community raise vital funds for ellenor. We’re looking for a proactive problem solver with strong attention to detail—someone who thrives working with data and is confident using Microsoft Excel.

We offer professional development opportunities and a comprehensive benefits package, including a pension scheme (with the option for NHS Pension Scheme members to transfer their pension), an employee assistance program, discount schemes, a generous annual leave allowance, and much more.

If you're ready to embark on a challenging yet rewarding journey in a dynamic and supportive environment, we encourage you to apply today!

Key Responsibilities of the role include:

• Serving as the first point of call for supporter inquiries through phone, post, or email.
• Importing and accurately recording data from multiple sources.
• Collaborating within a team to manage the weekly lottery and ad hoc raffle administration.
• Prioritising that our supporters are at the heart of all that we do and ensure they feel valued.

Essential requirements of the role include:

• Strong written English skills, with the ability to compose professional emails and draft thoughtful thank-you letters.
• Exceptional I.T. skills, including advanced proficiency in Excel, Word, Outlook, and technical ability to use databases such as Salesforce, Donorflex, Raiser’s Edge, or similar.
• Strong customer service orientation, demonstrated through experience in customer/supporter services and effective communication via phone, post, and email.
• Proven ability to process and check data accurately and consistently, with experience in data entry on a CRM database.
• Ability to quickly pick up new processes and tasks, coupled with the capability to manage a varied workload independently.

This post is subject to UK DBS clearance.

UK Immigration:

ellenor is not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Application deadline: 2 April 2025

Applications will be reviewed on an ongoing basis. Therefore, if you are interested, kindly submit your application at your earliest convenience as the vacancy may close prior to the closing date.

At ellenor, we are committed to acknowledging and celebrating our differences, fostering an inclusive environment for all. Join us in building an outstanding and diverse team dedicated to supporting our patients and their families during one of life's most challenging times.

South Yorkshire Refugee Law and Justice are a grassroots legal charity providing legal services to people seeking sanctuary in South Yorkshire. We are looking for a hard-working and highly organised person to join our team and support the vital work we do providing legal services to people seeking sanctuary.

As a small charity with limited resources and a huge need for our service, it is vital that we work efficiently and effectively to enable us to support as many people as possible. As an Administrator you will work with the Director and the legal team to facilitate the smooth running of the organisation and the efficient and effective delivery of our legal services.  

We are looking for candidates with the following attributes:

• Highly organised with the ability to take initiative and identify and solve obstacles to efficient working.

• A talent for supporting and facilitating colleagues in a busy, and at times stressful service delivery setting.

• A commitment to our vision that all those seeking sanctuary in South Yorkshire should have access to justice and be treated with respect and fairness.

• Some experience of office work and administration and an aptitude for technology.

‍

Salary: £26,019 (pro rata – Actual: £20,815)

Hours: 4 days (28 hours) per week (3 or 3.5 days per week will be considered)

Holidays: 28 days plus 8 English Bank Holidays (pro rata)

Contract: Permanent (subject to 6 month probationary period)

Pension: 6% Employer contributions

Location: St James Street, Sheffield City Centre

For details on how to apply please visit our website and download an application pack.

Prospectus are proud to be working with the an exciting membership organisation based in the South Bank to recruit their new Delivery Support Administrator.

This important role sits within the Place Management department at the heart of this membership organisation.  This important role sits within the Place Management department, comprising four employees, who oversee three major contracts, with 15 sub-contracted staff. The team also oversees the work of an Outreach Worker, who is focused on the homeless community around Waterloo Station; and two “s92” Police officers who are dedicated to the South Bank area.

The team is small, but highly innovative and ambitious, with a proven track record of making real improvements to the area for all. The role of Delivery Support Administrator is a critical one. The post holder will play a key and active role in planning the delivery of the department’s objectives. Our work is complex, and the Delivery Support Administrator must deliver to specific targets and objectives, which always looking ahead at how best to achieve our purpose.

The Delivery Support Administrator will provide operational and administrative support for the effective delivery of a range of programmes, projects and services. Reporting to the Director of Place, the post holder will work with the Place team to support all public realm projects that are directed by the SBEG Board. These include supporting the South Bank Patrol, South Bank Clean Team contract managers, leading on public realm communications with our members, external partners, and contractors.

Key responsibilities within this role will be, administration of regular meetings, managing data and filing, delivery of projects and services and communications service delivery.

The successful candidate is likely to enjoy a varied role and with experience within a similar coordinator type role.  You will have experience of report and minute writing, and of successfully delivering project and administrative support functions, including evidence of excellent organisational skills. 

There is a requirement to undertake research, and the ability to extract and summarise relevant information.  You will be providing administrative support to senior managers, maintaining confidential systems, and have the ability to maintain thorough and accurate records.

It would be hugely beneficial to have a detailed and up to date understanding of public realm issues specifically relating to high profile tourist/business areas.

As a specialist recruitment practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We are invested in supporting you through your application journey.

This important role sits within the Place Management department at the heart of this membership organisation.  This important role sits within the Place Management department, comprising four employees, who oversee three major contracts, with 15 sub-contracted staff. The team also oversees the work of an Outreach Worker, who is focused on the homeless community around Waterloo Station; and two “s92” Police officers who are dedicated to the South Bank area.

The team is small, but highly innovative and ambitious, with a proven track record of making real improvements to the area for all. The role of Delivery Support Administrator is a critical one. The post holder will play a key and active role in planning the delivery of the department’s objectives. Our work is complex, and the Delivery Support Administrator must deliver to specific targets and objectives, which always looking ahead at how best to achieve our purpose.

The Delivery Support Administrator will provide operational and administrative support for the effective delivery of a range of programmes, projects and services. Reporting to the Director of Place, the post holder will work with the Place team to support all public realm projects that are directed by the SBEG Board. These include supporting the South Bank Patrol, South Bank Clean Team contract managers, leading on public realm communications with our members, external partners, and contractors.

Key responsibilities within this role will be, administration of regular meetings, managing data and filing, delivery of projects and services and communications service delivery.

The successful candidate is likely to enjoy a varied role and with experience within a similar coordinator type role.  You will have experience of report and minute writing, and of successfully delivering project and administrative support functions, including evidence of excellent organisational skills. 

There is a requirement to undertake research, and the ability to extract and summarise relevant information.  You will be providing administrative support to senior managers, maintaining confidential systems, and have the ability to maintain thorough and accurate records.

It would be hugely beneficial to have a detailed and up to date understanding of public realm issues specifically relating to high profile tourist/business areas.

As a specialist recruitment practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We are invested in supporting you through your application journey.

An exciting opportunity has arisen in the student engagement team here at the student Union! We are looking for a student to support the ongoing delivery of our student group and course rep systems. This role will work with the wider team to settle new committee members, respond to queries and ensure the department is set up for the 25-26 academic year This role is fixed term and any candidates would need to be available until the end of July.

Job Description:

1. Take responsibility for ensuring all group information is up-to-date and accessible on both the SU website and on internal records.  
2. Work with groups to so that the Union has an accurate record of upcoming group events, ensuring appropriate process has been followed and that the Marketing and Communications team are aware of events where appropriate.
3. Champion the successes of student engagement throughout the organisation via blogs, shout outs and other forms of recognition.
4. Coordinate bookings for all groups activity/minibus usage throughout the academic year.
5. To support the communication of yearly funding decisions to student groups.
6. Work with the Union’s finance team to ensure awarded grants and any student group queries are dealt with in a timely manner.
7. To support the delivery of Welcome Week and its associated events.
8. To collate risk assessments and other relevant compliance documents from groups, and file them in a shared space.
9. Ensure that the Student Engagement Manager is appraised of any missing documents that we require from student groups.
10. Provide administrative support for campaigns and the annual student group elections.

This is an exciting opportunity for an efficient and proactive Project Coordinator to join the iRefer Team at The Royal College of Radiologists’ (RCR). iRefer    is a flagship publication, it is a set of guidelines that provides significant benefit to clinicians as it provides support in the decision-making process during the patient referral process for diagnostic imaging ensuring, the right test first time.

The team is seeking a highly organised and proactive project support person to make a significant contribution to the development and maintenance of the iRefer content. You will support the team in carrying out workflows within wider project activities, project scoping and management. You will need to be able to maintain focus on admin tasks while liaising with team members and our contributing doctors to ensure that tasks are completed as needed. You will need the ability to forward think, and problem solve.

This role is varied and interesting and will give you the opportunity to gain useful skills in academic research, consensus process facilitation, quality assurance and project management; and to be part of the development of a respected publication that makes a positive impact on patient outcomes and efficiency within the NHS.

What you’ll do:

• Provide project coordination across the iRefer team by regularly reviewing the way the team works and communicates regularly, being up to date in tools, resources and techniques that can improve ways of working.
• Maintain vigilance for project bottle necks or deviance from timetables, alerting colleagues appropriately.
• Maintain up to date files and records, taking responsibility for the storage of information in a well organised way.
• Assist with the maintenance of records of project data and documents, reporting on this as required.
• Update the content management system (CMS) to ensure accurate publication of the iRefer content, alongside team members.
• Provide administrative support for activities relating to business development and key account management, such as arranging meetings, creating agendas, taking minutes  and following up with parties.
• Take responsibility for providing excellent customer service from initial enquiry, through to sales and invoicing, and any post-purchase questions. 
• Take ownership of the customer journey for all website subscribers and leadership on the day to day management of accounts, escalating to the relevant team member as indicated.

What you’ll need:

• Experience working in an administrative environment within team, providing a professional, friendly and reactive service. 
• Experience of providing project support/team coordination. 
• Effective interpersonal skills with the confidence and credibility to engage with varied stakeholders 
• Ability to handle competing demands, whilst maintaining high standards of accuracy and attention to detail. 
• Excellent organisational skills. 

If this sounds like the next exciting opportunity for you then please find out more about the role, the RCR and instructions on how to apply through the candidate pack.

Why join us:

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (up to 60% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme