Internal Communication Officer Jobs in Schools

We have ambitious goals here at the Royal College of Radiologists (RCR) and are looking for an experienced and strategic Head of IT to join us to be part of the team that make them a reality. The RCR is a charity with a focus on supporting doctors who deliver medical imaging and cancer services and we require a passionate and dynamic IT professional to helps us continue making a difference.

As Head of IT, you will lead the strategic planning for the function, playing a pivotal role in shaping the technological landscape of the RCR, leading on all technology related matters across the RCR with responsibility for ensuring our IT offer remains current, efficient and effective to support our mission and strategic objectives. You will also lead and motivate our reputable high-performing IT team, managing operations to ensure excellent IT service support to the organisation is a constant. 

What you will do: 

• Lead the strategic development of the IT function.
• Provide leadership to the IT team, galvanising them around the goals. 
• Develop an in-depth understanding of our internal IT and systems infrastructure to advise on business needs. 
• Understand the function at an operational level, ensuring processes are designed appropriately and delivered consistently well. 
• Lead and develop the RCR’s programme and change boards to maintain effective oversight of changes to IT applications and digital services.
• Ensure the IT team delivers excellent customer service.
• Create and maintain effective IT Business Continuity (BC) and Disaster Recovery (DR) plans that ensure the RCR can respond to challenges.
• Develop, agree and manage the IT revenue and capital expenditure budgets. 

What you will need: 

• A strong understanding of enterprise technology solutions in a digital world.
• Skilled leader and staff manager, able to lead, motivate and develop a team. 
• Experience of setting, agreeing and implementing a strategic plan.
• Effective interpersonal skills, with the ability to negotiate and influence. 
• Strong analytical and evaluative skills. 
• Ability to plan and prioritise a substantial programme of work.

If you are an outward facing IT and programme management professional who puts the users and business needs first we encourage you to find out more about the position, the RCR and instructions on how to apply in the Head of IT candidate pack.

Why join us?

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

Rainforest Foundation UK strives for a fairer and more sustainable world by working with Indigenous Peoples and other communities of the world’s rainforests. We’re seeking a Project Finance and Administrator to join our growing team working at the forefront of the fight against tropical deforestation, climate change and social injustice. Hardworking and with an attention to detail, you will work closely with project coordinators and local partner organisations in the Democratic Republic of Congo to deliver exciting new projects expanding community land rights, sustainable livelihoods and forest protection initiatives.  

About you

The ideal candidate should have demonstrable experience of providing financial and administrative support to projects within charity or international development settings. Proficiency in both English and French is essential, alongside experience a personal commitment to defending human rights. Additionally, you should have excellent interpersonal and communication skills, cultural sensitivity, and the ability to work under pressure in complex environments, including up to 12 weeks of travel per year to remote forest areas.  

For further details regarding the role and specific qualifications required, please consult the Job Description. 

We welcome all applicants and encourage those who believe they may not strictly meet all requirements to apply, demonstrating in their cover letter why they are the right fit for the role.

What we are looking for:

We are looking for an exceptional Director of Finance and Procurement to develop and lead on our finance, investment and procurement strategy.

You will be an accomplished and experienced Finance professional who will play a key role in supporting our ambitions for transformation, underpinning growth, sustainability and the establishment of innovative practices and an outstanding environment for our staff, learners and the wider community.

The Director will demonstrate a combination of excellent strategic leadership and operational management skills and will be required to lead a multidisciplinary team covering Finance and Procurement. You will be an integral member of the College Management Team.

Nescot is a 60-acre estate in Ewell, Epsom, providing welcoming, safe and inspiring spaces and services to our community. 

If you would like to have an informal discussion regarding this role, please email to schedule a time with Sarah Watson, Chief Operating Officer

Key responsibilities of the role are to:

• To establish a financial strategy and treasury management to underpin the colleges strategic priorities
• To lead and manage an outstanding finance and procurement function, supporting the colleges strategic priorities and ensuring financial compliance.
• To ensure all relevant policies and procedures are in place to ensure they are following regulatory requirements and best practice
• Deliver high levels of customer service and regular internal communications with stakeholders as well as external agencies and partners including the wider community

Benefits:

• A discounted on-site gym, sports hall, fitness class, osteopathy and day nursery
• 5-minute walk from Ewell East Station
• Discounted Starbucks and Modern hair and beauty salon 
• Free online qualifications
• Free parking on-site

Nescot is graded ‘Good’ by Ofsted following its latest inspection in January 2023. Inspectors rated the College as Good in all 8 aspects. The report recognises that students “enjoy their courses and are motivated to succeed”, and benefit from “highly supportive relationships” with staff. Safeguarding arrangements are “effective” with regular training for staff, and leaders have in place “an effective policy for safer recruitment.” Nescot is the 2024 Surrey Employer of the year.

At Nescot, we’re proud of our inclusive culture and we welcome all applications. This role is employed through Nescot Enterprises Ltd, a wholly owned subsidiary of Nescot which operates different terms and conditions.

Closing date: Sunday 1 December 2024

Interviews will be held Monday 9 December 2024

About us:

The National Rifle Association of the UK (NRA) is a registered charity with a Royal Charter and our current patron is His Majesty the King, who continues a long history of Royal patronage.

We greatly value our military heritage and close links with the UK Armed Forces which align to the NRA’s charitable objectives to promote and encourage marksmanship throughout the King's dominions in the interest of defence and the permanence of the volunteer and auxiliary forces, naval, military and air.

With over 90 members of staff and numerous volunteers the NRA represents some 53,000 marksmen and markswomen across its membership and affiliated organisations. The 4,000-acre Bisley Estate is home to the NRA; the charity had consolidated income in excess of 10 million in 2023.

Andrew Mercer, the current Secretary General and Chief Executive, will be retiring in 2025 after 12 successful and rewarding years with the charity.

Job Summary:

As Secretary General of the NRA and Chief Executive of the National Shooting Centre Limited, the NRA’s commercial enterprise subsidiary, you will be responsible for leading the management and operations of the organisations, as well as implementing the overall vision for the charity working with the Trustees. The role involves a high level of responsibility, with pivotal decision-making that affects the future of the charity and its beneficiaries.

Working closely with the NRA Board of Trustees and NSC Board of Directors you will develop the long-term strategy, and business plans of both entities and ensure they comply with the law and regulations applicable to each, but in particular the relevant Charities legislation.

As the main driver of the organisation, the Secretary General is ultimately accountable to the NRA’s council of trustees and works closely with them to achieve the charity's objectives.

Within this role, you will be expected to oversee all operations, including financial management, programme development, and stakeholder engagement. The Secretary General and Chief Executive will also be expected to develop and approve strategies for the charity and communicate them to internal and external audiences.

Acting as ambassador for the NRA and NSC, you will provide and be the public face for campaigns and build relationships with stakeholders in national and local government, the wider shooting community, media and business.

You will play a key role in motivating and engaging staff, membership, volunteers, and affiliated organisations.

What’s on Offer:

Competitive package including salary £110,000 – £125,000 dependent on experience

Benefits:

Excellent benefits package including 20 days per year + bank holidays + 3 days leave between Christmas and New Year, 5% employer pension contribution, colleague discounts on food, accommodation, and shooting.

Main Duties:

• Lead the development and execution of strategic plans, aligning objectives with annual budgets.
• Build and manage relationships with political, military, and governmental stakeholders.
• Monitor key performance indicators to assess financial health and organisational impact.
• Oversee all operations, including financial management and HR policy adherence.
• Represent the NRA and NSC as a national governing body and an important voice for the shooting community.
• Represent the NRA and NSC at public events and media opportunities.
• Ensure staff and volunteers are focused on the charity’s mission and objectives.
• Deliver business plans and strategies to increase revenue and reduce expenses.
• Make major decisions regarding operations and resources, ensuring the NRA’s growth and sustainability.

Personal Responsibilities / Duty Holdings:

• Range Safety Certificates: Oversee the safety of the Bisley rifle ranges with guidance from professional staff.
• Competency & Training Certificates: Ensure shooters’ qualifications on Bisley and MoD ranges.
• Registered Firearms Dealer / Explosives Licence: Manage the possession and use of firearms, ammunition, and components. The successful candidate will need to meet the application requirements in line with relevant firearms and health and safety legislation, including police background checks and medical assessments.
• Home Office Authorities: Maintain permissions for specialised firearms use.
• Member Director, British Shooting: Represent the NRA in the Olympic and Paralympic Shooting activities.
• Council Member, British Shooting Sports Council: Represent NRA interests in the wider shooting community.

About You:

The successful candidate will have a commitment to the NRA’s mission, emotional intelligence, and the ability to work collaboratively with the Board, senior leadership, and external stakeholders.

Knowledge / Experience

Essential:

• Degree in a relevant field (e.g., finance, business)
• Proven track record of managing medium to large organisations
• Substantial experience developing organisational strategy, driving growth, and managing change
• Experience working collaboratively with Boards
• Risk identification and management
• People management, especially senior management teams
• Engagement and relationship management with key stakeholders

Desirable:

• MBA
• Experience running a not-for-profit or charity

Essential Key Skills

• Strong leadership: Ability, to inspire, motivate, and delegate to staff
• Advocacy, engagement, and communication: Effective public and private representation of the NRA and its aims
• Excellent interpersonal skills: Able to engage with members, staff, senior government officials, military, and police
• High business acumen: Ability to generate new revenue streams and identify effective cost management strategies that do not materially weaken the efficacy of the organisation
• Quick learner: Ability to rapidly understand NRA and NSC issues and challenges
• Resilience: Capable of making difficult decisions under pressure
• Strategic thinker: Able to see the big picture and long-term vision
• Attention to detail and strong organisational skills

The role demands flexibility, including weekend work, to meet the expectations of stakeholders and volunteers.

Senior Trusts Fundraising Officer – Maternity Cover

Contract type: 11-month fixed-term contract to cover maternity leave (please note: this contract may be Curtailed if maternity leave ends prior to the planned 10 months)

Reporting to: Trusts fundraising manager

Location: Hybrid – remote, London head office as required (up to one day a month, subject to business need)

Hours of work: 34.5 hours per week

Remuneration: circa £34,500 per annum, plus benefits

SPANA (The Society for the Protection of Animals Abroad) is the global charity for the working animals of the world. Since our foundation in 1923, we have worked where they work, to support the welfare of working animals, including horses, donkeys, mules, oxen, dogs and camels.

In this role, you will work to maximise income generated from charitable trusts, foundations, multilateral and statutory sources, by producing compelling applications, proposals, mailings, in-depth research profiles and feedback reports, and by providing exemplary stewardship. This role will suit an outstanding team player, who can work collaboratively and autonomously.

While keeping SPANA’s mission to improve the welfare of working animals at the heart of our trust programme, the post holder will utilise international development sector techniques and opportunities to maximise income for our cause.

Key Relationships

• Responsible to the Trusts Fundraising Manager

• Head of Philanthropy and Fundraising Partnerships

• Fundraising Relationships Team

• Director of Global Fundraising, Marketing and Communications

• Global Programmes and Global Resources Teams

• Global project colleagues and partners.

Trusts fundraising programme

• Research and make approaches, pitches, submissions and applications to charitable trusts and foundations (both in the UK and overseas territories within SPANA’s global fundraising programme, such as Australia), to meet agreed annual targets.

• Actively contribute to the delivery of the trust fundraising strategy, including working to identify and research potential new sources of trust, statutory and multilateral funding, to meet agreed targets.

• Contribute to the development and delivery of an annual work plan and pipeline for the trust fundraising programme, including time-sensitive applications, to grow income.

• Assist in the development and submission of funding applications to statutory and multilateral sources (such as the Foreign, Commonwealth and Development Office and United Nations), working with colleagues to identify opportunities and develop projects and proposals.

• Write clear, concise and compelling proposals, and feedback reports for successful applications, and submit in a timely manner.

• Develop new and existing trust relationships through exemplary stewardship (feedback reports, mailings, phone calls, face to face, etc) to maximise long-term income, secure new sources of funding, upgrade existing levels of giving, repeat donations and multi-year funding.

• Work with SPANA colleagues to identify and maintain a list of suitable projects (that would particularly appeal to potential trust funders) and provide appropriate narrative and financial feedback reports on specific projects and restricted funds (for funders and internal purposes).

• Organise events, visits, meetings and other appropriate activities as required, to encourage and maintain support from trusts

• Assist in the development of events for trusts and major donors and represent SPANA at both SPANA events and external meetings, to cultivate relationships with the aim of securing income.

• Contribute to the development and production of SPANA fundraising, marketing and communications materials, to support trusts fundraising activities.

• Programme support and administration

• Work to a set income and expenditure budget, setting targets in collaboration with line manager.

• Provide regular reports and information on progress, targets and income generated.

• Maintain accurate records of trusts fundraising activities on our CRM database.

• Ensure all work runs to set procedures and timelines, whilst providing exemplary stewardship.

• Provide general administrative support to ensure the smooth running of the trusts fundraising programme.

Other

• Ensure all SPANA’s trust fundraising activities are legally compliant, in keeping with our values and adherent to due diligence and our Acceptance or Refusal of Donations Policy.

• Assist with activities across the Fundraising Relationships team, such as providing project proposals, feedback reports and thanking, particularly during peak times and holidays.

It should be noted that the job specification and remit may develop over time.

The postholder should be happy to adapt and take on new and different tasks within the scope of the role.

KNOWLEDGE, TRAINING & QUALIFICATIONS

• Knowledge of trusts and statutory fundraising principles and practices.

• Knowledge of the current trusts and statutory and fundraising market, including potential supporters.

• Knowledge of developing and delivering compelling pitches and applications to trusts.

• Knowledge of charity fundraising regulations, GDPR and data practices.

• Knowledge of the requirements and expectations of working in the charity sector.

• Knowledge of the animal welfare charity sector (desirable).

• Knowledge of the international development sector (desirable).

EXPERIENCE

• Experience of working in a fundraising role or equivalent, with a track record of developing and maintaining strong and effective relationships with donors, potential supporters and other stakeholders.

• Experience of trust and/or statutory/multilateral fundraising and delivering income against targets.

• Experience of understanding complex information and finances, and conveying it in concise and persuasive applications to trusts and statutory funders.

• Experience of producing high-quality and compelling approaches, proposals, reports and presentations.

• Experience of delivering income against targets.

• Experience of prospect research techniques, and using research to suggest suitable projects/areas of interest/building a long term relationship.

• Experience of working with databases, preferably Raiser’s Edge, understanding data selections and the nuance of data.

REF-218258

We are working with a national charity with a clear vision of a society where care and support maximises people's choices, removes social inequality, and enables people to live fulfilling, safe and healthy lives. We are looking for an outstanding, temporary PA to work remotely on an ongoing temp contract with scope to become permanent. Occasional visits to the London office are required once a month.

The Personal Assistant to the CEO is the first point of contact for general CEO queries, and will be responsible for managing the CEO’s diary, coordinating and scheduling meetings and ensuring effective time management.  The role holder will need to attend various meetings including internal management, staff, board and committees, to take clear, concise and succinct minutes and actions, ensuring appropriate follow-up is completed.

The role holder will need to be a strong communicator, with attention to detail and discretion an essential criteria. 
 

1. Manage the CEO’s calendar, appointments and meetings
2. Coordinate and arrange internal and external meetings, including management, board and committee meetings, ensuring timely preparation of the agendas and supporting meeting papers
3. Attend meetings to capture, clear and succinct minutes and actions (at least one meeting per month, will be held physically in London)
4. Pro-actively follow up on meeting actions to ensure associated deadlines are met

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.

Location: London
Salary: Circa £105,000 + Attractive Benefits
Deadline for Applications: [9th December]

The Masonic Charitable Foundation (MCF), one of the UK's largest grant-making charities, is seeking a Group Finance Director to lead its financial operations. Funded entirely by Freemasons and their families, MCF’s mission is to build better lives by supporting individuals and communities in the areas of healthcare, education, and independence. Since its establishment in 2016, MCF has awarded over £150m in grants, impacting the lives of hundreds of thousands of people.

The new Group Finance Director will play a crucial role in overseeing MCF’s financial strategy, ensuring the charity’s long-term viability, and managing assets in excess of £400M. This role offers a unique opportunity to lead a skilled financial team and contribute to strategic decisions that impact MCF’s operations and charitable work.

Key Responsibilities

• Strategic Financial Leadership: Advising the Chief Executive and Board on financial strategy, ensuring comprehensive financial planning, accurate reporting, and compliance.
• Investment Management: Developing and managing MCF’s investment strategy, ensuring financial sustainability and growth.
• Relief Chest Operation: Overseeing the management of the Relief Chest, a key operation that handles charitable donations from Masonic units across the country.
• Team Leadership: Leading and developing the finance team, ensuring a high standard of financial management and operational efficiency.
• Board and Committee Engagement: Providing financial insight and reporting to the Finance Committee, Audit and Risk Committee, and Board of Trustees.

Experience and Skills

The successful candidate must be a professionally qualified accountant with significant post-qualification experience and a proven track record of contributing to financial strategy and decision-making at Board level, (ideally in the charity or not-for-profit sector). You will have robust Financial Management skills, experienced in overseeing financial operations within an SME organisation, balancing financial operations with a strategic outlook and the leadership skills to manage, inspire and influence your team and colleagues, promoting a culture of excellence and accountability. The post-holder will be an exceptional communicator, astute decision maker and capable of inspiring transformation in an organisation undergoing exciting change.

 Benefits

• Competitive salary (£105,000)
• 30 days of annual leave, plus bank holidays
• Private medical insurance
• Generous pension scheme
• Life assurance and employee assistance programme
• Professional membership subscriptions and support for ongoing development

Why Join MCF?

The Masonic Charitable Foundation is a key player in improving lives and communities across the UK. By leading the financial direction of MCF, the Group Finance Director will be at the heart of an organisation dedicated to making a positive difference. This is an exciting opportunity to help shape the charity's future and drive its strategic objectives forward.

How to Apply:
Interested candidates are invited to submit their CV along with a supporting statement (2-3 pages)

 Timeline

Application Deadline: 9th December

Shortlist: 8th January

1st Stage Interviews: 13th and 14th January (London Office)

2nd Stage: w/c 20th January (London Office)

Who we are:

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background. 

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen. 

We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary of the role:

The Global Programmes Assistant reports directly to the Global Programmes Manager and will primarily be responsible for providing support functions to the International Programmes team. The role requires excellent organisational, teamwork and numeracy skills, to work with key stakeholders to ensure an effective, efficient and quality delivery of development and emergency response programmes. The Global Programmes Assistant also supports the administrative work of the department, including the preparation and tracking of project payments, and maintaining partner due diligence records.

About the Role:

1. Provide programme and administrative assistance to Country Programmes and Programmes Partnerships teams as required including support with the development and production of project proposals.
2. Responsible for updating and maintaining the Project Tracker and SharePoint site.
3. Maintain soft (and if required hard copies of) programme files, provide filing assistance to the team and support archiving.
4. Ensure the timely submission of quarterly and completion reports, and support the review of seasonal and small-medium project reports as delegated by Country Programmes and Programmes Partnerships teams
5. Maintain and review the report supporting documents including field reports, financial evidence, centrally agreed documents, media and case studies.
6. Support the development of IPD wide administrative systems.

About You:

To be successful in this role, you will need:

1. Previous experience of working within a Programme Support/administrative role.
2. Experience of working with budgets and/or processing payments.
3. Excellent communication and interpersonal skills with the ability to liaise with a variety of stakeholders and employees at all levels.
4. High degree of organisational and time management skills.
5. Proficiency in Microsoft Office applications and the ability to learn and utilise any software adopted by Muslim Aid.
6. Ability to work under pressure, be proactive and work on own initiative. 

Why you should apply:

Join Muslim Aid as a Global Programmes Assistant and support impactful humanitarian and development projects worldwide. Working closely with the Global Programmes Manager, you will ensure effective project delivery, quality standards, and create engaging content from our successes for stakeholders. If you’re organised, detail-oriented, and passionate about programme support, apply now to help drive global change!

Benefits you will enjoy working for us: 

• 25 days annual leave + 4 privilege days 
• Hybrid working
• Paid time off for medical appointments 
• 2 hours lunch break on Fridays 
• Time off in Lieu (TOIL) 
• Pension Scheme

How to apply:

To apply please submit your cover letter (no more than 1 page) and CV. 

£40,039 per annum

Full time, 35 hours per week

Permanent contract

London based contract with the option of hybrid working in the office and from home*

The Chartered Society of Physiotherapy (CSP) is looking for a proactive and organised HR Administrator to join our Human Resources and Organisational Development team. This role offers an excellent opportunity for a HR professional to support an experienced team and deliver a high-quality, generalist HR service to CSP employees.

You will be the first point of contact for staff with regards to a wide range of HR issues, ensuring that all queries are dealt with promptly or escalated where appropriate. As the person responsible for our recruitment and onboarding processes, you will provide first class support for managers, candidates and new starters in their CSP journey.

CIPD qualified (or working towards this) or with equivalent administrative experience gained in a HR environment, you will be confident in addressing queries from staff at all levels. This is alongside excellent attention to detail in order to keep our HR database up to date, including accuracy within the payroll input process. The role will have a busy and fluctuating workload requiring the instinct to plan and prioritise appropriately.

A commitment to, and understanding of, Equity, Diversity and Belonging (EDB) in the workplace, is also of the upmost importance. You will have the initiative to suggest where people related procedures can be improved, whether in relation to EDB, staff experience or team efficiency.

For an informal discussion about the role, please contact Anna Costello, Head of Human Resources and Organisational Development, at Head Office.

Why work for the CSP?

The CSP is the professional, educational and trade union body for the UK's 65,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare.

At the CSP, our goal is to create a culture characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA, reflecting the expectations we have of ourselves and others. They guide what we do and how we do it, to have the greatest impact for our members. Please visit the website for further information.

We offer an excellent benefits package, including 27 days’ annual leave plus bank holidays (pro rata), Christmas office closure between 25 December to 01 January and generous pension scheme with 12% employer contribution.

*The CSP operates a hybrid working model, allowing employees to work between their home and the office. While we do not stipulate the number of days in the office, employees can decide, through discussions with their line managers, how, when, and where they work best, balancing the needs of the CSP, the team, and themselves. Employees are still expected to attend the office for in-person meetings when required for their role and the organisation. Homeworking is subject to meeting homeworking assessment requirements, which include a minimum broadband speed of 18Mbps and a dedicated space to work from.

To enable our employees to balance their individual, family and work-life, we would be happy to discuss flexible working arrangements with shortlisted candidates (subject to business needs).

To apply for the role please click on the ‘Apply online’ tab below and complete the online application form. CVs will not be accepted.

Closing date: 10am, 28th November 2024.

Interview date: 16th December 2024 (In person at the CSP London office).

If you require any adjustments during the application stage, please email the Human Resources team at Head Office.

The CSP is committed to equity of opportunity, aiming to provide a working and learning environment free from discrimination. We are taking appropriate steps to create a workforce that reflects the diverse society in which we work and live in. Therefore, we particularly encourage applications from candidates under-represented in the CSP’s workforce, including those from Black, Asian and minority ethnic backgrounds, those with disabilities and LGBTQIA+ people. Please note, all candidates will be expected to actively demonstrate their commitment to EDB throughout the application and interview stages. To view our EDB strategy, please visit the website.

NO AGENCIES

Job Title: Assistant Director – Core Business Functions

Salary:  £50,000.00 pa initially, moving to £52,000.00 on successful completion of 3

months probationary period.                                                   

Hours: 37.5 hours per week 

Benefits: Nest pension & Medicash wellbeing support  

Location: Northwest based, hybrid role, blend of home working & location based as required

POPS is a Charity, set up in 1988 by families who were supporting a loved one through a custodial sentence. Since that time, we have grown to employ over a hundred staff, across 16 geographical locations, predominantly in the Northwest of England, and has developed an excellent reputation locally and nationally  for the provision of quality services for families who engage with the Justice system. 

POPS’ core business team supports the delivery of services and have been influential in contributing to Justice policy both locally and nationally.  We are now looking to add to the Executive Team to contribute to the future proofing of the organisation to respond to new opportunities in a changing Justice landscape.

MISSION

To provide the support families identify they need and promote the changes required to enable children and families of those in the justice system to cope better and to thrive.

VALUES

• To be supportive and non-judgemental in our approach.
• To listen and act upon the experiences families share with us.
• To encourage active participation amongst the families we support.
• To value the benefits of robust partnerships.
• To acknowledge and embrace the principles of diversity and inclusion throughout the organisation

POPS values of diversity and inclusion. We welcome and encourage job applications from people from diverse backgrounds.  We particularly welcome applications from disabled and Black, Asian and Minority Ethnic candidates.

PURPOSE OF THE POST

The Assistant Director for POPS core business is pivotal to ensuring the efficient, effective and legally compliant management of POPS’ head office functions and organisational infrastructure. We are seeking for somebody to join our team, who is highly motivated, knowledgeable, resilient and analytical, who will play a major role in taking the pressure of day-to-day management of core business functions away from the Director, thereby allowing them to pursue a vital strategic and leadership role necessary for the organisations’ future growth.

The post holder will be responsible for direct line management of POPS’ Finance Manager, HR Manager and Communications Officer, ensuring the respective departments provide effective contributions to support the operation of POPS as an organisation compliant with legislative and legal requirements.

In addition, the post holder will oversee POPS’ outsourced ICT function and manage all matters in relation to the physical maintenance of POPS’ head office building and the management of the tenanted space.

ACCOUNTABILITY:

POPS’ Director

RESPONSIBILITIES:

GENERAL

• Work productively alongside POPS Assistant Director for Operations and Business Development to ensure the success and future growth of the organisation 
• Develop national, regional and local alliances and partnerships to enable POPS to fulfil its Mission and strategic plans
• Seek out the use of innovative business models and systems.
• Work with departmental managers to develop action plans and ensure that appropriate targets are set, monitored and achieved.
• Ensure that the Director and Board of Trustees are provided with an oversight of activity, effectiveness and development of all core business functions 
• Produce and present internal and external reports to meet designated deadlines
• Produce Business Continuity and  Risk Management plans
• Attend and report to POPS’ quarterly Trustee meetings.
• Support bid writing and commissioning processes where required.
• Attend and host internal and external meetings when required.
• Responsibility for the management and overseeing physical maintenance of POPS’ Head Office Building, Rochdale Road Manchester
• Oversee the tenancy of the ground floor space of POPS’ Head Office building 
• Oversee outsourced provision of POPS’ ICT functions
• Ensure POPS retains and develops appropriate kyte marks and quality assurance certifications. E.g. Cyber Essentials Plus
• Create a learning and knowledge culture across the organisation to inform future and transformational change.
• Create and contribute to a culture of valuing others and innovation
• Uphold POPS’ values

FINANCE

• Directly line manager POPS’ Finance manager
• Oversee the financial administrative function of POPS’ finance department ensuring legal and organisational compliance, including liaison with POPS’ external auditors.
• Ensure all financial transactions of the organisation meet the requirements of commissioners, creditors and suppliers
•  Coordinate the preparation of the annual budget, monitor monthly management accounts and review project activity against agreed budgets
• Take a leading role in supporting future commissioning, working with POPS’ finance manager to produce relevant financial information

HUMAN RESOUCES

• Directly Line manage POPS’ HR Manager
• Overseas all administrative HR functions, including staff recruitment, management,  training and development
• Ensure compliance with employment Law legislation and processes
• Ensure effective management of people through supportive performance management.
• Implement practices to ensure equality and diversity across staffing teams and service delivery  
• Ensure the implementation and development of POPS’ Policies and Procedures

COMMUNICATIONS

• Directly Line Manage POPS’ Communications Officer
• Contribute to the development of POPS’ Communications Strategy
• Ensure POPS’ branding and messaging is consistent and meets with the  aims of POPS’ strategy and organisational ethos 
• To take a leading role in the development and production of all communications materials, including publicity, reports and web site

We are seeking a part-time Head of Finance to join our Operational Leadership Team (OLT) for three days a week.

You will have a compassionate heart and be deeply motivated by your evangelical Christian faith, with a passion to serve your persecuted family in Christ.

You will work closely with the Chief Operating Officer (COO) to identify the level of internal and external resource that is required to develop a hybrid delivery model to operate financial management in the most effective and efficient way possible.

Your proven track record and experience of operational financial management will ensure the accurate delivery of this, as well as oversight of the day-to-day financial operations. Your clear communication skills and accounting qualifications, knowledge and experience will enable you to convey financial information in a practical and insightful way to a number of different audiences that have varying levels of financial understanding.

If you believe God may be calling you to fulfil this important new role and you understand the importance of excellence in the stewardship of our precious resources, then please apply for this part-time position which is based at our office in Orpington, Kent, with some agreed flexibility to work from home.

Applicants must be committed to Release International’s evangelical Christian beliefs (occupational requirement).

About Us: The Woodland Trust is the UK's leading woodland conservation charity and is dedicated to creating a world where trees and woods thrive for both people and nature. Our mission involves engaging and inspiring individuals to contribute toward tackling the nature and climate crisis through the protection, restoration, and creation of essential woodland habitats.

The Role: 
This is a 12 month fixed term contract. The Funded Projects Officer is a key member of project teams with the purpose of aiding the successful delivery of projects. They will: 
•    Support the creation of realistic project budgets which both inform internal decision making and contribute to the success of applications for funding. 
•    Monitor income and expenditure against approved budgets, highlight risks and implications, and thereby help to ensure the Trust remains in a healthy financial position. 
•    Maximise grant income for the Trust through organised grant claims, maintenance of good funder relations and effective negotiations. 
•    Report on restricted income within projects, feeding into budgets, forecasts, and year end to ensure internal and external requirements are delivered.
•    This role includes a mix of working from home and at our main office in Grantham, Lincolnshire. Visits to Grantham would be required no more than twice a month on average.

The Candidate: 
You’ll have experience of: 
•    Building and maintaining professional relationships both internally and externally
•    Being a confident communicator, able to listen, interpret, challenge, influence and explain complex financial principles to non-experts - not fearful of acting as or being the critical friend
•    Development, production and monitoring of project budgets
•    Project management, delivery and grant management
•    Prioritising and taking a flexible approach to project delivery across multiple projects at any given time.
•    Developing and delivering high quality numerical and written reports.  ensuring accuracy, testing assumptions and spotting potential risks that others might miss

Benefits & Wellbeing: Joining our team means you'll be a big part of tackling environmental and climate issues. We take good care of our staff, offering support and training opportunities. We also offer:
•    Enhanced Employer Pension
•    Life Assurance
•    Flexible & Hybrid Working Options
•    Generous Annual Leave
•    Enhanced Parental Pay
•    Employee Assistance Programme

Commitment to Diversity & Inclusion: The Woodland Trust embraces diversity and inclusion. We want our team to reflect the UK's diverse community. We support people from all backgrounds to apply, especially those who are under-represented.

Application Advice: Even if you don't meet every requirement of the role, we would encourage you to apply. Your enthusiasm for the environment and our core values—Grow Together, Explore, Focus and Make it Count—are what matter most. We also keep our candidates’ personal details hidden from the hiring managers, so they do not see your CV until shortlisting is completed. Make sure that your Personal Statement clearly shows your experience and passion for the role.

Apply Now: If you're ready to make a difference and grow with us, send in your application today. We might close the job opening early if we get a lot of applications, so it's a good idea to apply soon. We look forward to hearing from you and working together to make a positive impact on our planet.

About Us:
Conwy Mind is a dedicated mental health charity committed to providing life-changing support to individuals facing mental health challenges. We are passionate about raising awareness, breaking down stigma, and making mental health care accessible to all in our community.

To support and expand our work, we’re establishing an exciting new Income Generation Team dedicated to increasing our income, developing innovative fundraising ideas, and engaging our community in meaningful ways.

About the Roles:
As we build on the fundraising success, we've achieved over the past two years with events such as Mental Elf and Seal splash, we're excited to establish a new Income Generation Team to take our efforts to the next level. We are seeking an inspiring Income Generation Lead and two enthusiastic Fundraisers who bring fresh ideas, energy, and a passion for our cause. This team will be pivotal in driving our fundraising initiatives forward, generating new income streams, and creating engaging events and campaigns to expand our reach and impact. Working across Conwy, Gwynedd and Ynys Mon we have big plans. The work will also involve supporting and developing joint opportunities with our neighbouring local minds in North Wales.

Fundraising and Community Engagement Officer x 2 to cover Conwy, Gwynedd and Ynys Mon (1 x Welsh Essential)

Salary Grade/ Rate: £28,000

Location: Unit 5325, North Wales Business Park, Abergele, Conwy, LL22 9HR Hours: 35hrs to be worked flexibly

Annual Leave: 35 days pro rata (including bank holidays)

Responsible to: CEO Contract: Permanent

Role Overview:

This role will deliver a range of fundraising activities, creating a great supporter experience for our participants ensuring our supporters are at the heart of everything we do.

You will project manage fundraising activity and volunteer journeys from beginning to end, delivering them on time and in line with annual plans and budget. You will analyse and produce evaluation reports reporting against budget, interpreting these results to inform the future planning of fundraising activities.

You will possess strong verbal communication skills and the ability to effectively communicate with our supporters across a range of channels including mail, e-mail, telephone, face-to-face, and online.

Key Responsibilities:

• Fundraising plan in accordance with the Fundraising strategy.
• Expand our team of volunteers and establish Local Fundraising Groups to raise funds in their community.
• Maintain a robust monitoring and recording system to capture achievements and activities, identifying trends for future planning.
• Hold regular meetings with volunteer groups to reward and thank them, deliver any training and promote a team ethos.
• Support current supporters to continue with their fundraising for us, attending their events.
• Increase the number of organisations, groups and individuals who can hold fundraising events by visiting and giving presentations.
• Promote awareness of Conwy Mind and the services we provide.
• Implement Legacy and In Memoriam donations programme by holding events across the Region
• Develop corporate relationships building Charity of the Year opportunities.

Skills:

• Excellent communication skills using all methods of contact including face to face, email, phone and online
• Strong range of IT skills including Microsoft packages, online research and social media platforms to promote events and success stories
• Good aptitude for collating information using spreadsheets  Ability to recruit, manage and support a team of volunteers  Innovative approach to fundraising and associated events  Motivated to achieve stretching objectives
• Flexible team player.
• Exceptional presentation skills using a range of styles to engage with all aspects of the role.

Experience:

• Significant experience of the Voluntary sector and volunteering  Experience of working with, ideally, managing volunteers  Demonstrable experience of Fundraising
•  Able to evidence a range of presentation styles relevant to the audience

Qualifications:

•  A levels, or equivalent qualifications
• Any relevant Fundraising qualifications  
• 1 Welsh Essential, 1 Welsh Desirable 

Additional Requirements:

•  Adhere to all Conwy Mind’s policies with particular reference to confidentiality, cash handling, data protection and health and safety.
•  To comply with the data protection regulations, ensuring all information on volunteers and supporters remains confidential.
•  To be responsible for personal learning and development, to support the learning and development of others and the whole organisation.
•  Keep abreast of new charity sector developments such as new events and fundraising ideas.  Attend all mandatory staff training and ensuring you are up to date.
•  To work in a manner that facilitates inclusion.
•  To administer and organise own work to ensure that it is accurate and meets reporting requirements.

Person Specification

The specific skills, knowledge and abilities required of an individual to be able to effectively perform the role.

Essential:

•  Experience if managing community activities and a proven track record of meeting and exceeding targets across a wide range of channels and products.
•  Experience and proven track record of managing volunteers to undertake fundraising activities.
•  A strong project manager with experience of devising and managing marketing and stewardship strategies to achieve targets.
•  Experience if using an innovation process to identify and implement new activities or improve existing ones.
•  Experience of using appropriate IT suite and level of programs associated with the role including databases, digital platforms, and financial systems.
•  Excellent knowledge and understanding of Fundraising legislation, principles and practices and regulation requirements across community events.
•  Exceptional presentation skills using a range of styles to engage with all aspects of the role.  Excellent project management skills, including managing multiple projects simultaneously.
•  Ability to plan, priorities and organise workload to achieve set deadlines.
•  Strong interpersonal skills to build authentic and effective relationships with supporters and local organisations.
•  Excellent communication skills, including the ability to deal with people at all levels on the telephone, face-to-face and in written communication.
•  A strong influencer who is able to encourage participants to exceed fundraising targets.
•  A resourceful team member who can work collaboratively across the organisation and with internal and external stakeholders to deliver excellent fundraising activities.
•  Ability to interpret and analyse data both during and after a campaign to help inform future strategies.
•  Value diversity and treat others with respect, showing sensitivity towards differences, promoting and encouraging diversity.
•  Willingness and ability to travel throughout North Wales and to work evenings and weekends.

Desirable:

•  Passion for Conwy Mind’s values and work
•  Direct or indirect experience of mental health problems  Relevant Fundraising Qualification
•  A levels, or equivalent qualification

Closing date for Applications:

5pm, 13th December 2024

Interview Dates:

15th & 16th January 2025 – Interviews will be carried out face-to-face at Unit 5325, North Wales Business Park, Abergele, Conwy, LL22 8LJ

Scope of job description

This job description reflects the immediate requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes will be carried out in consultation with the post holder.

Our Application Process

We embrace diversity and understand that being an inclusive organisation, recognising different perspectives, will enable us to provide excellent services. We are committed to ensuring all our employees are treated fairly and equitably at work and promoting equality in physical and mental health for all.

Book a phone conversation with us before you apply, and we will talk you through the role, how your skills and experience might fit our job description and person specification and talk you through how to complete the application form.

Once you have submitted your application form, we will compare your application to what we are

looking for with our person specification, and if they’re a good fit we’ll contact you for an interview.

AMDANOM NI:
Mae Mind Conwy yn elusen benodedig ar gyfer iechyd meddwl. Mae wedi ymroi i ddarparu cymorth trawsnewidiol i unigolion sy’n wynebu heriau iechyd meddwl. Rydym ni’n angerddol dros godi ymwybyddiaeth, cael gwared â stigma, a sicrhau bod gofal iechyd meddwl yn hygyrch i bawb yn ein cymuned. 

Er mwyn cefnogi ac ehangu ar y gwaith yr ydym ni eisoes yn ei wneud, rydym ni’n sefydlu Tîm Cynhyrchu Incwm newydd i gynyddu incwm, datblygu syniadau arloesol i godi arian, ac ymgysylltu â’r gymuned mewn ffyrdd ystyrlon.

Y Swyddi:
Wrth i ni adeiladu ar y llwyddiannau yr ydym ni wedi eu cael dros y ddwy flynedd ddiwethaf yng nghyd-destun codi arian, megis Mental Elf a Seal splash, rydym ni’n gyffrous iawn ein bod ni’n sefydlu tîm Cynhyrchu Incwm newydd er mwyn gwneud ein hymdrechion codi arian yn fwy llwyddiannus byth. Rydym ni’n chwilio am Arweinydd Cynhyrchu Incwm sydd â'r gallu i ysbrydoli, yn ogystal â dau Swyddog Codi Arian a fydd yn dod â syniadau newydd, egni a brwdfrydedd i'r mudiad.  Bydd y tîm hwn yn gwneud gwaith allweddol wrth ddatblygu ein cynlluniau codi arian, creu ffrydiau incwm ychwanegol, a chynnal digwyddiadau ac ymgyrchoedd ymgysylltu er mwyn cyrraedd mwy o bobl a chael mwy o effaith.  Rydym ni’n gweithio ym mhob rhan o Gonwy, Gwynedd ac Ynys Môn, ac mae gennym ni gynlluniau mawr.  Bydd y gwaith hwn yn golygu cefnogi a datblygu cyfleoedd ar y cyd â changhennau Mind lleol yng Ngogledd Cymru.

Swyddog Codi Arian ac Ymrwymiad Cymunedol x 2, i gwmpasu Conwy, Gwynedd ac Ynys Môn (1 x Cymraeg yn Hanfodol)

Graddfa Cyflog: £28,000

Oriau: 35 i'w gweithio'n hyblyg

Gwyliau Blynyddol: 35 diwrnod pro rata (gan gynnwys gwyliau banc)

Yn atebol i: Prif Swyddog Gweithredol

Diben y swydd:

Bydd y swydd hon yn golygu cyflawni amrywiaeth o weithgareddau codi arian, gan greu profiad gwych i’n cefnogwyr, gan sicrhau bod ein cefnogwyr wrth galon popeth a wnawn.

Byddwch yn rheoli gweithgareddau codi arian a theithiau gwirfoddolwyr o’r dechrau i’r diwedd, gan eu cyflawni’n brydlon ac yn unol â’r gyllideb a’r cynlluniau blynyddol. Byddwch yn dadansoddi ac yn cynhyrchu adroddiadau gwerthuso yn erbyn y gyllideb, gan ddehongli’r canlyniadau hyn fel sail ar gyfer cynllunio gweithgareddau codi arian yn y dyfodol.

Byddwch yn meddu ar sgiliau cyfathrebu llafar cryf a’r gallu i gyfathrebu’n effeithiol â’n cefnogwyr ar draws amrywiaeth o sianeli gan gynnwys post, e-bost, ffôn, wyneb yn wyneb ac ar-lein.

Prif Gyfrifoldebau:

• Y cynllun codi arian yn unol â’r strategaeth Codi Arian.
•  Ehangu ein tîm o wirfoddolwyr a sefydlu Grwpiau Codi Arian Lleol i godi arian yn eu cymuned.
• Cynnal system fonitro a chofnodi gadarn i gofnodi cyflawniadau a gweithgareddau, gan nodi tueddiadau ar gyfer cynllunio yn y dyfodol.
• Cynnal cyfarfodydd rheolaidd gyda grwpiau gwirfoddol i’w gwobrwyo ac i ddiolch iddyn nhw, a darparu hyfforddiant a hyrwyddo ethos tîm.
• Cynorthwyo cefnogwyr cyfredol i barhau i godi arian ar ein rhan, gan fynychu eu digwyddiadau.
• Cynyddu nifer y mudiadau, grwpiau ac unigolion sy’n gallu cynnal digwyddiadau codarian drwy ymweld â nhw a rhoi cyflwyniadau.
• Hyrwyddo ymwybyddiaeth o Mind Conwy a’r gwasanaethau a ddarparwn.
• Rhoi rhaglen rhoddion Etifeddiaeth ac Er Cof ar waith drwy gynnal digwyddiadau ar draws y Rhanbarth
• Datblygu cysylltiadau corfforaethol gan adeiladu cyfleoedd Elusen y Flwyddyn.

Sgiliau:

• Sgiliau cyfathrebu rhagorol gan ddefnyddio pob dull o gysylltu, gan gynnwys wyneb yn wyneb, ar e-bost, dros y ffôn ac ar-lein
• Ystod gref o sgiliau TG gan gynnwys pecynnau Microsoft, gwneud ymchwil ar-lein a llwyfannau cyfryngau cymdeithasol i hyrwyddo digwyddiadau a straeon am lwyddiant
•  Gallu da i gasglu gwybodaeth gan ddefnyddio taenlenni
•  Gallu recriwtio, rheoli a chefnogi tîm o wirfoddolwyr
•  Agwedd arloesol at godi arian a digwyddiadau cysylltiedig
•  Yn llawn cymhelliant i gyflawni amcanion ymestynnol
•  Aelod hyblyg o dîm
•  Sgiliau cyflwyno rhagorol gan ddefnyddio amrywiaeth o arddulliau i ymgysylltu â phob agwedd ar y rôl

Profiad:

•  Profiad sylweddol yn y sector gwirfoddol ac o wirfoddoli
•  Profiad o weithio gyda, ac yn ddelfrydol, rheoli gwirfoddolwyr
•  Profiad amlwg o godi arian
•  Gallu dangos tystiolaeth o amrywiaeth o arddulliau cyflwyno sy’n berthnasol i’r Gynulleidfa

Cymwysterau:

•  Lefel A, neu gymwysterau cyfatebol
•  Unrhyw gymwysterau Codi Arian perthnasol
•  1 Cymraeg yn Hanfodol, 1 Cymraeg Dymunol

Gofynion ychwanegol:

• Glynu wrth holl bolisïau Mind Conwy gan gyfeirio’n benodol at gyfrinachedd, trin arian parod, diogelu data ac iechyd a diogelwch.
• Cydymffurfio â’r rheoliadau diogelu data, gan sicrhau bod yr holl wybodaeth am wirfoddolwyr a chefnogwyr yn aros yn gyfrinachol.
• Bod yn gyfrifol am ddysgu a datblygu personol, cefnogi dysgu a datblygiad pobl eraill a’r sefydliad cyfan.
• Bod yn gyfarwydd â datblygiadau newydd yn y sector elusennau megis digwyddiadau newydd a syniadau codi arian.
• Mynychu pob hyfforddiant gorfodol i staff a sicrhau eich bod yn gyfredol â nhw.
• Gweithio mewn ffordd sy’n hwyluso cynhwysiant.
• Gweinyddu a threfnu eich gwaith eich hun i sicrhau ei fod yn gywir ac yn bodloni gofynion adrodd.

Manyleb y

Person Hanfodol

• Profiad o reoli gweithgareddau cymunedol a hanes llwyddiannus o gyflawni a rhagori ar dargedau ar draws ystod eang o sianeli a chynnyrch.
• Profiad a hanes llwyddiannus o reoli gwirfoddolwyr i ymgymryd â gweithgareddau codi arian.
• Rheolwr prosiect cryf gyda phrofiad o ddyfeisio a rheoli strategaethau marchnata a stiwardiaeth i gyflawni targedau.
• Profiad o ddefnyddio proses arloesi i nodi a gweithredu gweithgareddau newydd neu wella rhai sydd eisoes yn bodoli.
• Profiad o ddefnyddio rhaglenni TG priodol a lefel y rhaglenni sy’n gysylltiedig â’r rôl, gan gynnwys cronfeydd data, llwyfannau digidol a systemau ariannol.
• Gwybodaeth a dealltwriaeth ragorol o ddeddfwriaeth, egwyddorion ac arferion Codi Arian a gofynion rheoleiddio ar draws digwyddiadau cymunedol.
• Sgiliau cyflwyno rhagorol gan ddefnyddio amrywiaeth o arddulliau i ymgysylltu â phob agwedd ar y rôl.
• Sgiliau rheoli prosiect rhagorol, gan gynnwys rheoli nifer o brosiectau ar yr un pryd.
• Gallu cynllunio, blaenoriaethu a threfnu llwythi gwaith er mwyn cwrdd â therfynau amser.
• Sgiliau rhyngbersonol cadarn i feithrin perthnasoedd dilys ac effeithiol gyda chefnogwyr a sefydliadau lleol.
• Sgiliau cyfathrebu rhagorol, gan gynnwys y gallu i ddelio â phobl ar bob lefel dros y ffôn, wyneb yn wyneb ac ar bapur.
• Dylanwadwr cryf sy’n gallu annog cyfranogwyr i ragori ar y targedau codi arian.
•  Aelod dyfeisgar o’r tîm sy’n gallu cydweithio ar draws y sefydliad a gyda rhanddeiliaid mewnol ac allanol i ddarparu gweithgareddau codi arian rhagorol.
• Gallu dehongli a dadansoddi data yn ystod ac ar ôl ymgyrch er mwyn helpu i lywio strategaethau yn y dyfodol.
• Gwerthfawrogi amrywiaeth a thrin eraill â pharch, gan ddangos sensitifrwydd tuag at wahaniaethau, hyrwyddo ac annog amrywiaeth.
• Parodrwydd a’r gallu i deithio ar draws Gogledd Cymru a gweithio fin nos ac ar benwythnosau.

Dymunol

•  Lefel A, neu gymhwyster cyfatebol
• Cymhwyster Codi Arian perthnasol
• Profiad uniongyrchol neu anuniongyrchol o broblemau iechyd meddwl
• Brwdfrydedd dros werthoedd a gwaith Mind Conwy

Y dyddiad cau ar gyfer cyflwyno ceisiadau yw:

5pm, 13 Rhagfyr 2024

Dyddiad y Cyfweliadau:

15 a 16 Ionawr 2025 – Cynhelir y cyfweliadau wyneb yn wyneb yn Uned 5325, Parc Busnes Gogledd Cymru, Abergele, Conwy, LL22 8LJ

Y Broses Gwneud Cais

Rydyn ni eisiau gwneud ein rolau mor hygyrch ag y gallwn i’r ystod ehangaf bosibl o ymgeiswyr, felly mae’r sgyrsiau hyn yn rhoi cyfle i chi ofyn cwestiynau, i weld a yw eich sgiliau a’ch profiad yn addas, ac i gael gwybod mwy am y broses gwneud cais.

Trefnwch sgwrs dros y ffôn gyda ni cyn i chi wneud cais, a byddwn yn trafod y swydd gyda chi, a sut mae eich sgiliau a’ch profiad yn cyd-fynd â’r disgrifiad swydd a manyleb y person, a gallwn drafod sut mae llenwi’r ffurflen gais.

Ar ôl i chi gyflwyno eich ffurflen gais, byddwn yn cymharu eich cais â’r hyn rydyn ni’n chwilio amdano gan ddefnyddio’r manyleb person. Os byddwch yn addas, byddwn yn cysylltu â chi am gyfweliad.

Executive Assistant

Barnwood is not your typical funder. We drive change so that disabled people and people with mental health conditions have choice of opportunities, access their rights, and are included where they live. We bring people together for a different conversation and explore big ideas. Through learning and collaboration, we influence the change that’s needed. By partnering with local organisations and looking for better ways to fund, Barnwood makes a difference in Gloucestershire.

As part of this work, our People and Operations Team engages a wide range of people in the Trust’s vision for Gloucestershire, and our Executive Assistant is integral to this.

We are looking for an Executive Assistant to deliver high level professional administrative support to the Chief Executive Officer and Chief Operating Officer. The Executive Assistant will take responsibility and ownership of office organisation and project delivery, and to provide Trust-wide support for human resources processes and governance processes for the Board of Trustees.

We want to diversify our team to better reflect the work and communities we support – this means we would particularly welcome applications from people who:

· are from Black, Asian and minoritised backgrounds.

· have lived experience of disability and/or mental health challenges. 

Contract terms:

· This role is permanent, and we welcome applications from people looking for full time hours (37.5hrs per week).

· We offer a flexible start between 8am and 9.30am Monday to Friday. 

· Salary £38,066 p/a FTE 

· 36 days holiday inc. bank holidays 

· This position is based in our office in central Cheltenham with occasional opportunities for home working.

Summary of key duties:

Executive Assistance:

· Schedule, organise and minute meetings as required for Leadership Team members, ensuring all necessary arrangements are considered.

· Manage diaries and incoming communication for the CEO and COO as required.

· Manage and undertake projects, assignments and other administrative duties as required.

· Provide line management to the Operations Administrator, enacting the Trust’s management processes to ensure that all employees are motivated, supported and enabled to give of their best.

Governance Assistance:

· Support with the preparation of meeting papers ensuring they are issued in a timely manner and loaded on the Governance Portal.

· Accurate minute-taking and record-keeping for all governance meetings. To include maintaining the following registers: (i) Trustees; (ii) attendance at meetings, (iii) decisions taken out of meetings (iv) signed minutes.

· Support Trustee recruitment processes through the creation of application packs, scheduling recruitment process, managing applications and interviews, scheduling induction activities and creating digital and hard copy induction packs.

Human Resources Administration:

· Support the development and delivery of effective HR processes for the Trust, in conjunction with the COO.

· Support recruitment of both employees and Trustees through placement of adverts and issuing of relevant communications during the recruitment process in a timely manner, and liaising with the recruiting manager to ensure the process is planned and delivered in a supportive and accessible manner.

· Oversee and manage the administration of the IRIS HR system.

· Ensure reports relating to people management are available and issued to People Managers on a regular basis.

Use of Overton House:

· Establish, and keep under review, the policy and process for the booking of spaces at Overton House to external users.

· Oversee bookings by partner organisations, ensuring all appropriate agreements and guidance are in place for external users and that bookings and visitors are well managed.

· Liaise with the Marketing & Communications Team to ensure that appropriate communications about available space and booking processes are in place.

· Oversee the receiving of external visitors to Overton House, ensuring a welcoming and accessible environment for all.

Essential Knowledge and Experience:

· Proven experience of working as a Personal Assistant/Executive Assistant at a senior level

· Experience of providing administrative support and project coordination for a range of parallel projects

· Experience of accurate minute-taking for both formal and informal meetings

Desirable Knowledge and Experience:

· Line management experience to foster a productive and supportive team environment

· Knowledge of human resources policies and procedures

· Knowledge of governance processes

· Knowledge of meeting management, facilities hire or similar

· Experience of working in a charity or not-for-profit sector organisation

For full details please see our application pack.

Summary of skills

· Exceptional planning, prioritisation and time management skills, plus ability to respond effectively to changing workloads and priorities

· Exceptional written and verbal communications skills that engage a wide range of audiences and which champion accessible communication

· Proactive problem-solver, demonstrating high levels of initiative, organisation and flexibility

· Strong IT skills (demonstrable proficiency in using MS Outlook, Word, Excel, PowerPoint, WhatsApp, Teams and Zoom)

Benefits:

· 36 days annual leave including bank holidays. (FTE)

· Life Assurance (3 x Salary)

· Work within an organisation that is committed to improving equality and diversity.

· Competitive salaries and fantastic pension contribution rates.

· Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.

· Friendly and collaborative working culture; everyone’s voice is heard.

· We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.

· Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.

· Assistance dogs are welcome.

Guidance On Applications:

Click on Apply Now to be taken to the Barnwood Trust website where you need to apply for this role via our online application form.

You will also find a detailed application pack which gives a full and detailed job description and person specification as well as guidance on how to make an online application and what you should include within it.

Should you have any questions or require any of the information in a different format please email the recruitment team directly at recruitment@barnwoodtrust. org. 

We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email recruitment@barnwoodtrust. org directly to discuss what support we might be able to provide. Our career page on our website has some examples of things we may be able to put in place for people who request extra support.

Deadline for applications:  12.00 noon on Monday 2nd December 2024

First interviews: Thursday 12th December 2024

Second stage interviews: Tuesday 17th December 2024

We would like the successful candidate to start as soon as possible.