Graduate Programmes Administrator Jobs in Belfast

DUTIES AND RESPONSIBILITIES

Programme Coordination and Project Delivery

• ​To work closely with the Director of Strategy and Programmes to coordinate and support the delivery of all our programmes to achieve the outputs and outcomes agreed with our funders. 
• To support with event management both online and face to face including providing technical support to participants on platforms for online training, including driving all courses hosted on Zoom, and providing excellent customer service to all engaging with our work.
• To support evaluations through providing and analysing data to use in reporting to funders and stakeholders. 
• To lead on programme administration and funder updates, including tracking key data on platforms including Arts Council Annual Survey, Julie’s Bicycle, Illuminate and Salesforce. 
• To support with the administration of programme activity by attending and writing minutes for key meetings, drawing up programme contracts, aiding with diary management, filing, liaising with key personnel, and conducting phone or zoom conversations as needed. 
• To support with the financial administration of our programmes through invoicing and managing participant expenses. 
• To take part in training and attending any networking events as required, including potential out-of-hours events such as our 3-day residentials, to represent Cause4 externally when required.
• To contribute to Cause4’s overall business development when required, and being pro-active in terms of personal development, working alongside the line-manager to build key objectives for growth within Cause4.

Marketing and Communications

• To oversee and manage the day-to-day communications of our programmes, including managing our dedicated programme inboxes, liaising with participants, trainers and partners as needed. 
• To set-up and publicise key events, projects and training opportunities on all programme websites and relevant platforms, including Eventbrite. 
• To support the Programmes team to achieve public-facing training sales targets for our programmes through implementation of the marketing plan.
• To support with communications and marketing by curating social media content (SmarterQueue), programme newsletters (Mailchimp), graphics (Canva), and blogs. 
• To support updating the website on a regular basis with support from the web designer and to be a coordinating lead and contributor in writing for key publications such as the digital Now, New and Next publication. 
• To research and develop our audiences and networks, in line with our priority areas, regularly updating our databased to ensure key contacts are in place. 
• To lead on the analytics of our marketing data, collating vital information from SmarterQueue, Twitter, LinkedIn and Google Analytics. 

This is a remote (home) working role, with opportunities to meet with the Cause4 team at regular events throughout the year in London, Cambridge, and other locations. 

PERSON SPECIFICATION

To deliver the role, we’d expect you to have the following skills and experience:

• Some existing project management experience in the arts, heritage or culture sectors, or an equivalent role where your skills can be transferred to the above responsibilities. 
• Demonstrable commitment to Cause4’s values.
• A broad understanding and interest in the arts, culture and heritage sectors in England. 
• A thorough approach to research and attention to detail and exceptional writing skills with the ability to write in different forms and styles. 
• The ability to manage budgets and a track record of achieving targets.
• An ambitious individual that is keen to develop knowledge and skills for future leadership roles in the cultural sector.
• IT literate with experience of working with Microsoft applications including Word, Excel, PowerPoint. 
• Experience of database administration is also desirable, as is confidence in managing online platforms such as Zoom or Teams. 
• Thrives on working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
• Excellent social skills, able to operate with diplomacy, tact and empathy.
• Outwardly focussed and interested in new developments and sector trends, 
• Ability to think laterally to maximise opportunities to promote the work of the organisation, with a commitment to tackling multiple priorities.
• Conscientious, positive ‘can-do’ attitude, and a team player who is also able to work independently and show initiative. 
• Passionate commitment to the work of charities, and a strong awareness of sector potential in a challenging funding context.

We have an exciting opportunity for an administrator to join the learning and development team, focusing on our Victim Awareness Course (VAC) service, working from home for 22.5 hours a week.

Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it? Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care?

If yes, then we'd love to hear from you…

What we offer:

At Victim Support we believe in attracting & retaining the best people and offer a competitive rewards & benefits package including:

• Flexible working options including hybrid working
• 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
• An extra day off for your Birthday
• Pension with 5% employer contribution
• Enhanced sick pay allowances, maternity & paternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the role:

This role is home based with some travel requirements for meetings, training and occasional visits to a local office. You will need to work one Saturday a month with a day off in lieu.

Our Victim Awareness Course is a rehabilitative course designed to reduce reoffending thro?ugh increasing victim empathy and improving attitudes and thinking towards crime.

Like the Speed Awareness Course, it is not designed to humiliate or hold offenders to account but it is intended to educate them to understand the impact that their actions & choices have had on victims, their loved-ones, themselves and the wider community.

As a VAC administrator you will be:

• the first point of contact for all those needing to complete one of our interventions and our partners.
• manage all of the referrals coming into the project using a case management system and work towards increasing our confirmed bookings.
• provide a high quality administration service whilst being compassionate and non-judgemental responding to queries efficiently.
• manage a demanding workload and will need to be able to prioritise effectively and work in a methodical way.

You will need:

• Experience of carrying out a variety of administration tasks including writing letters, managing bookings and responding to internal and external queries in a professional way.
• The ability to communicate with people at all levels; offenders, police, partner agencies, facilitators and volunteers both in verbal and written format.
• Experience of using a case management system to record client information and manage course bookings.
• To demonstrate effective and compassionate customer service across a diverse customer base.

Please see attached Job Description and Person Specification for further details.

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events. Working for VS gives you the opportunity to play a key role in a national charity providing high quality services to victims and witnesses and being a vital force for change.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.

As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

How to apply:

To apply for this role please follow the link below to the Jobs page on our website, and complete the application form demonstrating how you meet the essential shortlisting criteria.

We looking forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.

ROLE SUMMARY 

We are looking for a creative, engaging and resourceful Administrator who can support the Youth Engagement Team at Ocean Generation to deliver our brand of Ocean Intelligence to young people across the globe. The successful candidate will be instrumental in our aim to inspire thousands of young people to engage in Ocean action.

KEY RESPONSIBILITIES

General Admin:

• Supporting with the day-to-day tasks of the Youth Engagement Team, including managing the youth inbox, booking co-working space, sourcing and purchasing materials, generating certificates for participants, etc.

• Managing the team project plans via Monday and team events calendar to ensure the smooth running of all events.

• Building new contact lists for potential partnerships to widen our reach and maintaining current database.

• Supporting the Youth Engagement Lead in the training of Interns

• Improving current processes to be more streamlined and increase team productivity

Marketing and Promotion:

• Designing content on Canva to ensure that all Youth Engagement materials are up-to-date and on brand

• Updating content on websites and platforms when required

• Uploading Youth Engagement content to YouTube

Monitoring and Evaluation:

• Collating partner feedback through Typeform and Mentimeter to inform future developments of all Youth Engagement Programmes

• Assisting in impact tracking

Event Support:

• On the ground support assisting in the running of stalls and youth engagement activities at large scale events across the UK, engaging young people in fun and informative Ocean-themed activities and challenges

ABOUT OCEAN GENERATION:

Established in 2009 by film producer Jo Ruxton, we have galvanised a growing wave of change by exposing the threat of plastic pollution to our health and the health of our Ocean. Our award-winning documentary ‘A Plastic Ocean’, was named by Sir David Attenborough as “one of the most important films of our time” and ignited mass public awareness about the impact of plastic on our Ocean.

Today we address the full range of human actions threatening the Ocean with a particular focus on engaging young people.

• Our vision is a world where the Ocean is freed from human threats. 

• Our mission is to bring the Ocean to everyone, everywhere.

SKILLS & EXPERIENCE REQUIRED 

Essential:

•Analytical: proven ability to improve systems and processes

•Microsoft whizz: advanced level knowledge of Microsoft Office Suite (Word, Excel, Outlook, Teams, Forms, etc.)

•Well organised and able to manage several tasks in a variety of projects simultaneously, keeping accurate notes and completing follow up actions

•Excellent communication skills: comfortable speaking in public, can quickly connect with people to establish positive relationships, presents information clearly

•Self-motivated and able to work autonomously, using own initiative, when necessary

•A passion for the natural world and our Ocean! 

Desirable:

• Familiarity with Typeform, Mentimeter, Canva, Wordpress, Monday dot com

• Experience of working in remote or hybrid teams

Salary: £12,500 per annum (£25k pro rata)

Contract Type: This will be a part-time, 12 month Fixed Term Contract (with the possibility of extension). 2.5 days a week (to be worked Mondays to Thursdays – exact days to be determined with successful candidate)

Please note, proof of the right to work in the UK will be required.We are committed to safeguarding children and vulnerable adults, so successful candidates will undergo an enhanced DBS check and provide two references.

HOW TO APPLY

Submit your CV and a brief cover letter (max 500 words), explaining why you feel you suit this role.

Deadline for applications: 9am Monday 5th August

Interviews: Monday 12th and Tuesday 13th August (N.B. there will also be a pre-interview task to complete)

Location: Home based with UK-wide travel, as required/on occasion

Contract details: Permanent

Salary: £27,200 – £32,000 per annum

Hours: Full-time

Directorate:​ Portfolio and Planning 

Reporting to: Head of Portfolio and Planning 

About the role:

We are seeking a highly organised and detail-oriented individual to join our Portfolio and Planning team as a Business Planning Officer.

As a Business Planning Officer, you will play a crucial role in the development and execution of strategic business plans, ensuring the smooth operation of annual planning cycles, team-specific business plans, and effective coordination of various business activities. 

The post holder will provide support to the annual business planning cycle, monitoring and tracking the plans, horizon scanning and undertaking ad-hoc duties within the PMO. 

• To work in partnership with Head of Portfolio and Planning and Team leads to help provide support, direction and guidance in the development of the NFCC annual business plans ensuring that objectives are set with measurable activity. 

• To provide support and lead on aspects of the co-ordination of the corporate planning and reporting activities of the NFCC, monitoring of progress against Key Performance Indicators. 

• Monitor and report the delivery and performance against the set objectives; ensuring that content is well evidenced, and is reported on quarterly basis. 

• Collaborate with key stakeholders to develop and implement business plans that align with the strategic direction of the NFCC. 

• To support the Head of Portfolio and Planning to continually develop and implement the annual planning cycle. 

• To work closely with individuals 

• Contribute to the development of the NFCC’s annual planning cycle by leading the co-ordination and forward planning of submissions of business cases and project proposals throughout the year. 

• To develop and co-ordinate an external horizon scanning capability within the team. 

• Drafting agendas and producing accurate minutes and records at Board. 

• Maintaining accurate records of all Board reports. 

• Maintain records of responses and actions taken against recommendations from meetings. 

Full details of the role can be found in the Job Description.

What you can expect:

We are people centred and focus on creating a positive and engaging working environment. Wellbeing, reward, recognition, and personal development are not just words we talk about, we put them into action daily. 

We offer an enhanced annual leave allowance of 26 days plus bank holidays, Health Care Cashplan, access to an Employee Assistance Programme and support flexitime working.

How to apply 

Please complete the application form linked from the ‘apply via website’ button or via the NFCC website.

**CV’s will NOT be accepted for this position**

Closing Date – 11th August 2024.

NFCC is committed to safeguarding and promoting the welfare of children, young people and adults and will require a DBS check to be completed prior to commencing in post.

NFCC is committed to being an inclusive employer. We comply with the Equality Act 2010, and we believe that everyone deserves to work in safe environments that are free from bullying, harassment and discrimination, abuse, and harm, where they feel supported, welcome, and able to thrive.

NFCC acknowledges the duty of care to safeguard, protect and promote the welfare of children and vulnerable adults and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice, all staff are expected to share this commitment.

Are you passionate about inspiring the next generation to get cycling? The Bikeability Trust has an exciting opportunity for a Communications Assistant to create engaging and inspiring website and newsletter content for parents and carers across England. We are looking for a proactive, highly-organised individual with attention to detail to join our friendly, remote team in the UK.

About the Bikeability Trust

Bikeability is the government’s national cycle training programme. It helps children learn practical skills and understand how to cycle on today’s roads. More than 5 million children have received Bikeability cycle training since 2007.

The Bikeability Trust runs the Bikeability programme for Active Travel England and the Department for Transport. We want to give everyone the confidence to cycle and enjoy this skill for life. 

About the role

The Communications Assistant will support the communications team with the maintenance and management of our website, parent/carer newsletters and other communications. You will communicate clearly with a range of B2C audiences, predominantly parents/carers and schools. You will understand how to convey important information in a concise and engaging way, with excellent attention to detail. You will support the wider communications team to respond to enquiries, assist with administration of events, and use monitoring tools to provide insight and measurement of success.

You will be responsible for

• Maintaining and updating all content on the Bikeability website
• Creating and co-ordinating Bikeability Club newsletters and associated content for parents/carers
• Creating innovative, engaging and accessible content
• Liaising with colleagues, the industry and general public to share stories and case studies
• Assisting with the organisation and administration of events (virtual and face to face) e.g. conferences, webinars and visits.
• Responding to enquiries and providing excellent customer service
• Using monitoring tools to provide insight and measurement of communication activities
• Provide administrative support to communications team, as required

You will bring the following to our team

• Experience of creating, updating and maintaining website content, using Wordpress or similar
• Experience of creating informative and motivating newsletter content, using Campaign Monitor or similar
• Ability to communicate complex information in a clear and easy-to-understand manner
• Highly organised with excellent attention to detail
• Confidence working both in a team and in a remote environment

What we offer

• Salary of up to £24,150 per annum, pro rata, dependant on experience
• Generous contributory pension scheme
• 38 days annual leave, pro rata (including public holidays)
• Free Bikeability cycle training
• Remote home working, including all equipment
• Flexible working hours
•  Quarterly communications team away days and bi-annual all team away days (expenses paid)

Application Closing Date: August 12th, 2024 at 23:00 BST
Location: Remote or hybrid working within the UK; individuals will be required to attend occasional in-person office days in London as needed and prescribed by the organisation. This role requires applicants to be able to show that they have the right to work in the UK.
Term: Full-time - 35 hours a week, Fixed-Term Contract (18 months)
Organisation: Global Greengrants Fund UK
Salary: Salaries at Global Greengrants Fund UK (GGF UK) are dependent on applicable salary scales, and internal pay policies including equity considerations and budget. Due to how salary negotiations perpetuate existing structural inequities, GGF UK has moved away from salary negotiation processes for any candidate. Our best offer for this position is £44,000 per annum
Benefits: We have improved our benefits package and we now offer 10% employer’s pension contribution, remote and flexible remote working, generous family and sick leave, employee assistance programme, health and life insurance, 28 days annual leave plus all UK bank holidays.

About Global Greengrants Fund:
Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries. GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks and independent funds, to support grassroots environmental and social justice action. Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK
(established in 2012). The two organisations work closely together with a shared grantmaking programme and strategic collaboration at the senior leadership level. GGF UK consists of thirteen staff members working on fundraising and influencing philanthropy; finance; communications; and operations, with all of these functions operating autonomously but in close collaboration with their US counterpart functions.

In 2024, Global Greengrants Fund is amid a strategic journey in which we collectively centre our values, including diversity, equity and inclusion, and organisational care in our work, and to rediscover our identity and potential after 30 years of work. We have experienced tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our annual grantmaking, our philanthropic advocacy, and our global partnerships and collaborations to new levels. This includes creating a globally networked learning organisation and transforming our organisational culture to be more collaborative and self-steering – we call this our transformative journey. The Monitoring, Evaluation, Accountability, and Learning (MEAL) Officer needs to understand the challenges and opportunities that come with these transformations and can remain flexible, steady, and adaptable.

The role
Global Greengrants Fund UK is looking to hire an energetic and passionate individual who will play a key role in establishing and developing Global Greengrants Fund UK’s Monitoring, Evaluation, Accountability and Learning (MEAL) work. The new role of MEAL Officer will undertake high-quality data management and analysis to produce key learnings on the outcomes of GGF’s grantmaking and other programmatic activity, as well as leading system improvements to our evolving monitoring, evaluation and learning framework in collaboration with global colleagues. They will be providing support to the emerging global learning function, and the role will support the delivery of learning activities across our network to develop clear briefs, learnings and findings that can be used by other functions, including the Communications and Philanthropic Partnerships teams, to strengthen the organisation’s external and internal engagement and knowledge sharing activities. This will include developing appropriate methodologies and tools to collate, validate, summarise, analyse and report on key trends within our grantmaking using and improving on a range of data sources including grantee application forms and reports. Working as part of the UK Programme Support function and reporting to the Deputy Executive Director, the post holder will also collaborate closely with colleagues across the global organisation Global Greengrants Fund, particularly within the Programmes, Communications, and Learning teams towards realising organisational aims.

The candidate profile
The successful applicant will have significant relevant experience in a similar role in a charitable, environmental, development, and/or grant-making organisation. They will be an experienced, senior-level specialist with a strong track record in data collection, monitoring and analysis, with good working knowledge of a range of qualitative and quantitative methodologies, tools and systems, and in using this information to evaluate and recommend adaptations, and in reporting. Higher-level qualifications/certification in a relevant field, post-graduate qualification would be a distinct advantage, particularly in the social sciences and/or use of mixed method approaches. They will have demonstrated experience authoring MEAL related reports, either organisational reports or academic publications; demonstrated ability to coordinate and improve the process of data collection, analysis and reporting and demonstrated experience in managing datasets, databases, programming, and other analysis software. They will have excellent written and verbal communication skills; and be confident in engaging a wide range of internal and external stakeholders, including at senior levels. They have exceptional organisational and research abilities, with strong attention to detail and accuracy, including analysing large amounts of information from disparate sources. They should have excellent interpersonal understanding, relationship building, and interpersonal skills to build strong alliances with diverse constituencies. They also thrive in a virtual environment and are motivated to take on challenges and collaboratively find innovative and creative solutions.
 
The right candidate will understand GGF’s core values and be committed to the guiding principles and mission of GGF and ensure they uphold them in the way they take up the responsibilities of the role.

How to apply:
Applications need to be submitted through GGF UK’s job platform by August 12th, 2024 at 23:00 BST. To apply via the job platform and to see the detailed Job Description please click here. You will be required to upload a current CV, along with a cover letter explaining why you want to work for Global Greengrants Fund and how you meet the requirements of the role as part of your application. You will need to submit these in English. If you’re intrigued by this position but feel like you don’t fit the profile precisely, please still apply.

Global Greengrants Fund UK is an equal opportunities employer. We strongly encourage applicants from all backgrounds and walks of life. We believe that diversity and inclusion in our team is critical to our success. We seek to recruit, develop and retain the most talented people from a diverse candidate pool and welcome applications from all qualified candidates. We do not discriminate based on race, colour, religion, ethnicity, gender, disability, sexual orientation or gender identity.